GEM

Indian Army MS Office 2021 Pro Plus, Windows 11 Pro 24H2 & Photoshop 26.8 Tender - Department of Military Affairs 2025

Posted

21 Oct 2025, 01:04 pm

Deadline

31 Oct 2025, 02:00 pm

Location

GURDASPUR , PUNJAB

Progress

Issue21 Oct 2025, 01:04 pm
AwardPending
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Quantity

14

Category

ADOBE PHOTOSHOP VERSION 26.8

Bid Type

Two Packet Bid

Categories 2

WINDOW ADOBE PHOTOSHOP

Tender Overview

The Indian Army (Department of Military Affairs) seeks procurement of software suites including MS Office 2021 Professional Plus, MS Office 2021 Professional, MS Office 2021, Windows 11 Pro 24H2, and Adobe Photoshop 26.8. Estimated value and quantities are not disclosed; BoQ lists 5 items with unspecified quantities. The tender emphasizes software licensing, security compliance, IPv6 readiness, and end-user certificate handling. Unique aspects include an option clause allowing quantity variation up to 25%, with delivery timelines anchored to the original delivery period. GST guidance is at bidder discretion, with reimbursement as per actuals or applicable rates (whichever is lower). This tender targets bidders capable of rapid deployment and post-sale service, subject to End User Certificates and Malicious Code Certification.

Technical Specifications & Requirements

  • Products: MS Office 2021 Professional Plus/Professional/Pro, Windows 11 Pro 24H2, Adobe Photoshop 26.8
  • Certifications/Compliance: IPv6 readiness from day one; Malicious Code Certificate required; IT equipment must ensure no embedded malicious code; End User Certificate in bidder’s format per Buyer
  • Service/Support: Functional service centre requirement within the state of each consignee location; carry-in warranty support implied
  • Additional terms: Option clause for quantity adjustments up to 25%; GST handling not included in bid price (bidder responsibility); EFT/Bank mandate documentation required for vendor code creation
  • Data/security: No return of faulty hard disks per Buyer Security Policy; emphasis on IP/IT security measures
  • Environment: Hardware/software offerings to meet Government security and interoperability standards

Terms, Conditions & Eligibility

  • EMD/Security: Not disclosed in data; bidders must comply with end-user certificate and malicious code certification terms
  • Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; End User Certificate in Buyer format; vendor code creation items
  • Delivery: Delivery period defined relative to original order; extended delivery time formula provided; minimum 30 days rule applies
  • Compliance: IPv6 readiness, malware-free software, service center availability within consignee states; GST review by bidder with actual rates applied
  • Penalties: Not specified; adherence to option clause and delivery timelines is mandatory
  • Eligibility: Bidders with software licensing capacity, security-compliant products, and post-sales support capabilities

Key Specifications

  • Product names: MS Office 2021 Professional Plus, MS Office 2021 Professional, MS Office 2021, Windows 11 Pro 24H2, Adobe Photoshop 26.8

  • Standards/Certification: IPv6 readiness from day one; Malicious Code Certificate; End User Certificate

  • Delivery framework: Option to increase quantity up to 25% during contract; delivery time linked to original period with minimum 30 days

  • GST handling: Bidder bears GST impact; reimbursement as per actuals or lower applicable rate

  • Service/Support: Functional service center in the state of every consignee location; carry-in warranty implied

Terms & Conditions

  • Option-based quantity adjustment up to 25% during and after award

  • GST responsibility lies with bidder; reimbursement as per actuals or lower rate

  • Mandatory IPv6 readiness and Malicious Code Certification

  • End User Certificate required in buyer format

Important Clauses

Payment Terms

GST handling by bidder; reimbursement as actuals or lowest applicable rate; no fixed GST with bid

Delivery Schedule

Delivery period starts from last date of original delivery order; extended time calculated as (increased quantity ÷ original quantity) × original delivery period, min 30 days

Penalties/Liquidated Damages

Not explicitly stated; compliance with option clause and delivery terms required

Bidder Eligibility

  • Capability to supply licensed MS Office 2021 suites and Windows 11 Pro 24H2/Photoshop 26.8

  • Demonstrated IPv6 readiness andMalicious Code Certification

  • Functional Service Centre in the state of each consignee location and carry-in warranty capability

Bill of Quantities (BOQ) 5 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 MS OS WINDOW 11 PRO 24H2 MS OS WINDOW 11 PRO 24H2 4 pieces abhimanyusood 30
2 MS OFFICE VERSION 2021 MS OFFICE VERSION 2021 1 pieces abhimanyusood 30
3 MS OFFICE VERSION 2021 PROFESSIONAL PLUS MS OFFICE VERSION 2021 PROFESSIONAL PLUS 7 pieces abhimanyusood 30
4 MS OFFICE VERSION 2021 PRO MS OFFICE VERSION 2021 PRO 1 pieces abhimanyusood 30
5 ADOBE PHOTOSHOP VERSION 26.8 ADOBE PHOTOSHOP VERSION 26.8 1 pieces abhimanyusood 30

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Required Documents

1

PAN Card

2

GSTIN

3

Cancelled Cheque

4

EFT Mandate certified by Bank

5

End User Certificate in Buyer’s standard format

6

Malicious Code Certification

7

Proof of IPv6 readiness

8

Evidence of Functional Service Centre availability in relevant state

9

Technical bid documents and OEM authorizations (if applicable)

Frequently Asked Questions

How to bid for MS Office 2021 and Windows 11 Pro tender in India 2025?

Bidders must submit PAN, GST, cancelled cheque, EFT mandate, End User Certificate in Buyer format, Malicious Code Certification, proof of IPv6 readiness, and evidence of a functional Service Centre within the consignee state. Include OEM authorizations if applicable and ensure licensing complies with government standards.

What documents are required for Indian Army software procurement bid 2025?

Required documents include PAN Card, GSTIN, Cancelled Cheque, EFT Mandate, End User Certificate, Malicious Code Certificate, proof of IPv6 readiness, and Service Centre evidence. Technical bid and OEM authorizations should accompany the submission to validate licensing and support readiness.

What are the key technical specifications for MS Office 2021 suite tender?

Key items are MS Office 2021 Professional Plus, MS Office 2021 Professional, MS Office 2021, Windows 11 Pro 24H2, and Photoshop 26.8. Ensure IPv6 readiness, malware-free software via Malicious Code Certification, and End User Certificate compliance as required by Buyer format.

When is the delivery deadline and extension policy for this tender?

Delivery period begins after the original order date; option clause allows up to 25% quantity increase. Extended delivery is calculated as (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days unless specified otherwise.

What are the GST responsibilities for bidders in this tender?

Bidders must determine GST applicability themselves; the buyer reimburses GST per actuals or the lower prevailing rate, not exceeding quoted GST. Ensure GST compliance documentation is ready for audit and submission with bid.

What service and support requirements exist for Indian Army IT licenses?

Bid must demonstrate a Functional Service Centre in the consignee state and provide carry-in warranty support. This includes installation, patching, licensing renewals, and on-site assistance within the specified state geographies.

What is required for End User Certification in this procurement?

End User Certificate must be provided in the Buyer’s standard format. It confirms license legitimacy, usage scope, and compliance with security policies; non-compliance may void the bid or lead to contract termination.