GEM

Panchayat Raj Uttar Pradesh High Mast Lighting Octagonal Tower LED Flood Lighting System Tender 2025

Bid Publish Date

17-Nov-2025, 7:47 pm

Bid End Date

08-Dec-2025, 10:00 am

Bid Opening Date

08-Dec-2025, 10:30 am

EMD

₹30,600

Value

₹15,30,000

Location

KAUSHAMBI , UTTAR PRADESH

Progress

Issue17-Nov-2025, 7:47 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

10

Bid Type

Two Packet Bid

Key Highlights

  • • OEM authorization required when bidding through authorized distributors
  • • 25% quantity variation allowed during contract placement and currency
  • • Site visit at bidder's own cost; indemnity obligations for site access
  • • Logo printing as per buyer requirement
  • • Scope of supply includes complete high mast tower with LED flood lighting system and installation

Categories 5

HIGH MAST DISCRETE COMPONENTS AD FILM WIND MILL ENERGY PROJECT LIGHTING

Tender Overview

Organization: Panchayat Raj Department, Uttar Pradesh. Procurement: High Mast Lighting Octagonal Tower for small area with LED Flood Lighting System (V2). Estimated Value: ₹1,530,000; EMD: ₹30,600. Location: Uttar Pradesh (state-wide context), supplier to supply complete lighting system including tower and LED flood fixtures. Quantity flexibility: option to increase/decrease up to 25% of bid/contract quantity. The tender emphasizes site visit responsibilities and OEM authorization requirements. Aimed at ensuring compliant, timely delivery with extension rules defined by the clause. Key differentiator: integrated lighting solution under a standardized option clause, with invoiceable scope including delivery and installation as part of “Scope of Supply.” Unique aspect: multi-party ATC clauses around site access, risk indemnity, and 25% quantity variance during and after award.

Technical Specifications & Requirements

  • Product/category: High Mast Lighting Octagonal Tower for small area with LED Flood Lighting System (V2)
  • Estimated value: ₹1,530,000; EMD: ₹30,600
  • Delivery/installation scope: Supply of complete lighting system and installation per terms; site visit mandatory for bidders; entry access governed by indemnity terms
  • Standards/quality: Not explicitly specified in the available data; bidders must rely on standard procurement compliance and OEM authorization requirements
  • Documentation requirements: OEM/Manufacturer Authorization Form (MAF) if bidding via authorized distributors; logo printing as per buyer's requirement
  • Key risk/condition: Option clause permits ±25% quantity variation at contract award and during currency; delivery timeframes linked to original delivery period with minimum 30 days extension rule

Terms, Conditions & Eligibility

  • EMD: ₹30,600; must be submitted as specified in T&Cs
  • Quantity variability: Up to 25% increase/decrease at placement and during currency of contract
  • Site visits: Bidder must visit site at own cost; entry subject to indemnity and risk terms
  • OEM authorization: If using authorized distributors, mandatory Manufacturer Authorization Form with full OEM details
  • Delivery timeline: Delivery period linked to the original delivery order; extended time calculations apply with minimum 30 days
  • Logo/branding: Seller to print logo per buyer requirement
  • Scope of supply: Bid price to cover all cost components for supply and installation

Key Specifications

  • Product: High Mast Lighting Octagonal Tower with LED Flood Lighting System (V2)

  • Estimated value: ₹1,530,000

  • EMD: ₹30,600

  • Delivery/installation: Scope includes supply and on-site installation

  • Site access: Indemnification required for bidder site visit

  • Brand/OEM: Manufacturer Authorization Form required if applicable

  • Logo: Bidder must print buyer-specified logo

Terms & Conditions

  • 25% quantity variation allowed during/after contract

  • EMD of ₹30,600 required with bid

  • Site visit at bidder's cost; indemnity for site access

  • OEM authorization required for distributors

  • Scope includes supply and installation with logo branding

Important Clauses

Payment Terms

EMD to be submitted as specified; scope of payment will be as per standard government procurement terms.

Delivery Schedule

Delivery period tied to original delivery order; extension rules apply with minimum 30 days.

Penalties/Liquidated Damages

Details not provided; standard tender terms will apply for delays and non-compliance.

Bidder Eligibility

  • Experience in supplying high mast lighting systems or similar LED flood lighting projects

  • Financial stability evidenced by annual turnover suitable for ₹1.53 million procurement

  • GST registration and PAN details valid for UP state contractual work

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar high mast lighting projects

4

Financial statements showing turnover

5

EMD submission receipt/document

6

Technical bid documents and compliance statements

7

OEM Manufacturer Authorization Form (MAF) if bidding via distributors

8

Any required certification or quality documents per buyer terms

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for High Mast Lighting tender in Uttar Pradesh 2025

Bidders must submit EMD ₹30,600 and complete OEM authorization if using distributors. Ensure GST/PAN, experience in LED lighting projects, and financial statements. Include site visit costs in the bid. Compliance with procurement terms and logo printing requirements will be evaluated.

What documents are required for UP Panchayat Raj lighting bid

Required documents include GST certificate, PAN, experience certificates, financial statements, EMD receipt, technical compliance documents, and OEM authorization if applicable. Prepare site visit proof and bid price inclusive of installation. Ensure logo branding per buyer demand.

What are the delivery terms for the UP lighting contract

Delivery is tied to the original delivery order with an option to extend. If quantity increases, the extension is calculated as (additional quantity / original quantity) × original period, minimum 30 days. Ensure preparedness for potential ±25% quantity variation.

What standards or certifications are required for UP LED lighting

No explicit standards are listed in the data. Bidders should provide OEM compliance certificates and standard procurement documents. Ensure ISI/ISO certifications if requested by the buyer and include MAF when using distributors.

What is the EMD amount for the UP lighting tender

EMD required is ₹30,600. Submit via the designated payment mode; confirm receipt with the bid submission. The EMD is essential for bid validity and eligibility for evaluation.

What is the scope of supply for the UP High Mast project

Scope includes supply and installation of High Mast Lighting Octagonal Tower with LED Flood Lighting System (V2). Bid price must cover all cost components, including installation, site access indemnity, and logo branding per buyer's requirement.

Are site visits mandatory for the UP lighting tender

Yes. Bidder visits are mandatory at bidder’s own cost. Entry is governed by indemnity for death, injury, or property loss. No claim can be held against the buyer for lack of pre-requisite site information.

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