GEM

Banaras Hindu University Intraoral Scanner Tender Varanasi BHU 2025 – EMD ₹45,000, Import/OEM Support

Posted

31 Oct 2025, 11:46 am

Deadline

28 Nov 2025, 12:00 pm

EMD

₹45,000

Location

VARANASI , UTTAR PRADESH

Progress

Issue31 Oct 2025, 11:46 am
AwardPending
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Quantity

2

Bid Type

Two Packet Bid

Key Highlights

  • • OEM/AUTHORIZED SELLER requirement for imported intraoral scanners with India-based after-sales service
  • • EMD of ₹45,000 and DD payment option with hardcopy submission within 5 days
  • • 25% quantity variation rights during contract execution and extended delivery timing formula
  • • Delivery and installation site: Faculty of Dental Sciences, IMS, BHU, Varanasi
  • • ATC clauses include complaint handling contacts: [email protected] and [email protected]
  • • No BOQ items listed; scope appears to be single-category intraoral scanner procurement
  • • Bidder must ensure compliance with all purchaser conditions and delivery schedules

Tender Overview

Banaras Hindu University invites bids for an Intraoral Scanner to supply and potentially install at the Faculty of Dental Sciences, IMS, BHU, Varanasi 221005. The call references an EMD of ₹45,000 and reserves the right to adjust quantities by up to 25% during contract execution. No BOQ items are listed, indicating a single-item or unspecified scope within the category. The tender emphasizes after-sales service by requiring an Indian-registered OEM or authorized seller for imported equipment, with service support available in India. Delivery is to occur at the BHU campus, with installation/commissioning obligations as applicable. A DD-based EMD option and hardcopy delivery timelines are specified, plus emails for finance and dental faculty representatives. This procurement targets institutions seeking reliable, service-backed intraoral scanning technology for dental education and clinical use in a university setting.

Technical Specifications & Requirements

  • Product category: Intraoral Scanner (no detailed technical specs provided in the tender data)
  • Delivery location: Faculty of Dental Sciences, IMS, BHU, Varanasi 221005
  • EMD amount: ₹45,000 (per bidder submission)
  • OEM/Authorized Seller requirement: For imported products, registered Indian office for after-sales service is mandatory
  • Delivery/Installation: Actual delivery to BHU campus; installation/commissioning if covered in scope
  • Payment/EMD submission: EMD via Account Payee DD payable to The Registrar, BHU; scanned DD proof uploaded with bid; hardcopy to Buyer within 5 days of bid end/date opening
  • Option clause: Purchaser may increase/decrease quantity by up to 25% at contracted rates; delivery time adjusted as per formula
  • Contact points: Finance Officer ([email protected]) and Dean, Faculty of Dental Sciences ([email protected])
  • Compliance: All terms must be complied with as per ATC clauses included in the tender

Terms, Conditions & Eligibility

  • EMD requirement: ₹45,000 via DD or online submission
  • Delivery timeline: From the last date of original delivery order; extended time formula applies with minimum 30 days
  • OEM/after-sales: Imported products require India-based service support office with certification
  • Delivery location: BHU Faculty of Dental Sciences, IMS, Varanasi
  • Documentation: Upload scanned DD proof; deliver hardcopy to BHU within 5 days of bid end/opening
  • Contact details: Finance Officer and Dean provided for complaints and ATC queries
  • Bidder responsibilities: Comply with option clause and ensure end-to-end installation/commissioning if included

Key Specifications

  • Product: Intraoral Scanner

  • Estimated value: Not specified

  • EMD: ₹45,000

  • Delivery: BHU Faculty of Dental Sciences, IMS, Varanasi

  • OEM/Authorized Seller: India-based after-sales support required for imported items

  • Option clause: ±25% quantity with adjusted delivery time formula

Terms & Conditions

  • EMD amount and payment method (DD or online) required

  • Delivery at BHU campus with potential installation/commissioning

  • 25% quantity adjustment right during contract and currency delivery timing

Important Clauses

Payment Terms

EMD ₹45,000 via DD; scanned DD proof with bid; hardcopy due within 5 days of bid end/opening

Delivery Schedule

Delivery starts after original delivery order; extended time minimum 30 days; proportional time increase for added quantity

Penalties/Liquidated Damages

Not explicitly stated; ATC implies penalties may apply via contract terms

Bidder Eligibility

  • Registered Indian OEM or Authorized Seller for imported intraoral scanners

  • Evidence of Indian service center/office for after-sales support

  • Experience in supplying dental imaging equipment to educational institutions

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates in dental equipment procurement

4

Audited financial statements for the last 2-3 years

5

EMD submission proof (DD or online payment receipt)

6

Technical bid documents and OEM authorization letter (for imported products)

7

Proof of Indian registered office for OEM/Authorized Seller

8

Delivery/compliance certificates and installation support details

Frequently Asked Questions

How to bid for intraoral scanner tender in Varanasi with BHU 2025

Submit EMD of ₹45,000 via DD to The Registrar, BHU, plus online options; attach scanned DD proof with bid and deliver hardcopy within 5 days. Ensure OEM authorization and Indian service support for imported scanners; address installation Scope at Faculty of Dental Sciences, BHU, Varanasi.

What documents are required for BHU intraoral scanner procurement

Provide GST, PAN, and audited financials; include OEM authorization for imported scanners; include service center proof in India; attach bid submission proof of EMD; provide technical bid detailing scanner model, serials, and warranty terms.

What are the delivery terms for the BHU scanner contract

Delivery starts after the original delivery order; if quantity increases by 25%, extended time applies using (additional quantity/original quantity) × original delivery period, with a minimum of 30 days; installation/commissioning by bidder if scope includes it.

What is required for OEM authorization for imported scanners

Importer must have an Indian registered office providing after-sales service; submit OEM authorization letter and service capability documents; ensure local repair/maintenance support within India for the scanner model proposed.

What are the payment terms for BHU intraoral scanner tender

EMD is ₹45,000 via DD; payment terms to be confirmed in contract; bidder must submit DD proof with bid; installation/completion timelines linked to delivery; no separate advance terms specified in data—verify during bid opening.

Where will the intraoral scanner be delivered and installed

Delivery location is the Faculty of Dental Sciences, IMS, BHU, Varanasi 221005; installation/commissioning may be included in scope; ensure access and space considerations align with scanner dimensions and software requirements.

What happens if quantity varies by 25 percent during contract

Purchaser may adjust quantity ±25% at contracted rates; additional delivery time is calculated per the formula; minimum 30 days unless original delivery period exceeds that value; bidder must accommodate timely delivery.

What are the key eligibility criteria for BHU scanner bid

Eligible bidders must be OEMs or authorized sellers with Indian service presence; demonstrate prior experience in dental imaging equipment supply; provide financial stability documents; and comply with ATC terms and EMD requirements.

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