GEM

Mod Sectt Establishment Defence Procurement for Millet/Sorghum Flour - Department of Defence, India 2025

Bid Publish Date

22-Nov-2025, 9:11 am

Bid End Date

02-Dec-2025, 10:00 am

Bid Opening Date

02-Dec-2025, 10:30 am

EMD

₹2,10,261

Location

JABALPUR , MADHYA PRADESH

Progress

Issue22-Nov-2025, 9:11 am
AwardPending
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Quantity

173260

Category

Pearl Millet Flour or Bajra Flour (Defence)

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM requirements: None specified
  • • Technical standards: No explicit standards listed; shelf-life tied to DFS warranty period
  • • Special clauses: 25% quantity variation during contract and currency delivery extensions
  • • Warranty/AMC: Shelf life equal to DFS warranty period; 100% defined life at delivery
  • • Penalties/LD: Not specified in available data
  • • Delivery: Original delivery period; extended period calculation with minimum 30 days
  • • Inspection: Post Receipt Inspection at consignee site; pre-dispatch NA

Tender Overview

Organization: Mod Sectt Establishment, under the Department Of Defence. Procuring Pearl Millet Flour / Bajra Flour, Sorghum Flour / Jowar Flour, and Finger Millet Flour / Ragi Flour (Q2 category). No explicit quantity or start/end dates provided; EMD listed as ₹210,261. Location is not specified, complicating regional eligibility. A key differentiator is the option clause allowing up to 25% quantity increase/decrease at contracted rates and extended delivery time calculated as (Increase/Original) × Original delivery period with a minimum 30 days. Post-delivery inspection is at the consignee site (BOO).

Technical Specifications & Requirements

  • There are no detailed product specifications in the BOQ. ATC terms specify packing in original material with standardized weights and non-returnable packing materials; net weight only counts. Shelf life must match the warranty period given in the DFS and the item must be the latest manufacture with 100% defined life at delivery. Inspection is handled by BOO; pre-dispatch inspection at seller premises is not selected by ATC. Items must comply with stated shelf-life and life definitions.
  • Packaging standards: original packing, non-returnable; standardized weight, non-standardized weights not accepted. Shelf life equal to warranty period. Latest manufacture and 100% defined life at delivery. No explicit ISI/ISO requirements are listed.

Terms & Eligibility

  • EMD: ₹210,261.
  • Delivery terms: delivery period as per option clause; extended period calculated with minimum 30 days.
  • Inspection: Post Receipt Inspection at consignee site (BOO); Pre-dispatch NA.
  • Packing: original packing, non-returnable; net weight only counted.
  • Shelf life: minimum equal to DFS warranty period; item must be latest manufacture with 100% defined life at delivery.
  • Qualification: bidders must comply with option clause and delivery calculations; no explicit supplier experience or turnover is stated in the data.

Key Specifications

  • Product category: Millet/Sorghum flour (Pearl Millet, Sorghum, Finger Millet)

  • Quantity/BOQ: Not specified; estimated value not provided

  • EMD: ₹210,261

  • Packing: original packing material; standardized weights; non-returnable

  • Shelf life: at least equal to DFS warranty period; current production standard

  • Manufacture date: latest manufacture; 100% defined life at delivery

  • Inspection: BOO at consignee site; pre-dispatch inspection not selected

  • Delivery: option clause permits up to 25% quantity variation with extended delivery period

Terms & Conditions

  • 25% quantity variation allowed at time of contract and during currency

  • Post-receipt inspection conducted by BOO; pre-dispatch NA

  • Packing must be original, non-returnable; net weight counted

  • Shelf life must meet DFS warranty period; latest manufacture

Important Clauses

Payment Terms

Not specified in provided data; standard payment terms may apply per ATC

Delivery Schedule

Delivery period calculated from last date of original delivery order; extended period if option exercised; minimum 30 days

Penalties/Liquidated Damages

Not specified in provided data

Bidder Eligibility

  • Must comply with option clause for quantity variation

  • Ability to deliver in original packing with non-returnable material

  • Demonstrate capacity to meet shelf-life and latest-manufacture requirements

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates (if applicable)

4

Financial statements / turnover evidence

5

EMD payment receipt or bank guarantee

6

Technical bid documents demonstrating compliance with shelf-life and packing terms

7

OEM authorization (if bidding on behalf of manufacturer)

8

Any DFS-related warranty documentation

Frequently Asked Questions

Key insights about MADHYA PRADESH tender market

How to bid in tender for millet flour in defence procurement 2025

Bidders should prepare GST, PAN, EMD ₹210,261, and financials; submit OEM authorizations if representing a manufacturer. Ensure packing is original and non-returnable, with standardized weights. Confirm shelf life equals DFS warranty period and that latest manufacture with 100% defined life at delivery is met. Follow option clause for quantity variation up to 25%.

What documents are required for millet and sorghum flour tender 2025

Required documents include GST certificate, PAN, experience certificates, financial statements, EMD payment proof, technical bid with shelf-life compliance, and OEM authorization if applicable. Ensure packing standards and post-delivery inspection terms (BOO) are understood and adhered to for submission.

What are the delivery terms and option clause in this defence tender

Delivery terms allow a 25% quantity variation during contract and currency. The extended delivery period is calculated by (additional quantity/original quantity) × original delivery period, with a minimum of 30 days. If original period is under 30 days, minimum remains 30 days.

What shelf-life requirements apply to millet and ragi flour under DFS

Shelf life must be at least the warranty period defined in the DFS. The item must be the latest manufacture with 100% defined life at delivery, and packed in original material with standardized weights; non-returnable packing is required.

Who conducts inspection for the defence flour procurement

Post-receipt inspection is conducted by the designated consignee BOO. Pre-dispatch inspection at seller premises is not mandatory unless ATC explicitly selects it; buyers should verify current ATC terms prior to bid submission.

What are the packing and weight requirements for the flour items

Items must be supplied in original packing material with standardized weights. Weights must be standard and acceptable, with non-standardized weights rejected. Net weight only counts towards quantity; packing material is non-returnable and not included in quantity.

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