GEM

Indian Army Self Starter Assemblies & Related Components Tender Chamoli Uttarakhand 2025 – Sample Approval, EFT, 25% Quantity Clause

Posted

25 Oct 2025, 05:45 pm

Deadline

04 Nov 2025, 06:00 pm

Location

CHAMOLI , UTTARAKHAND

Progress

Issue25 Oct 2025, 05:45 pm
AwardPending
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Quantity

9

Category

Self Starter Assy

Bid Type

Two Packet Bid

Categories 3

ELECTRICAL COIL STARTER OTHER COIL

Tender Overview

The opportunity is with the Indian Army (Department of Military Affairs) for procurement of core engine assemblies and related components including Self Starter Assembly, Field Coil Primary/Secondary, Rocker Plate, Self Armature Assembly, Bendix Drive, Rocker Arm Assembly, and Push Rod Assembly. The procurement site is Chamoli, Uttarakhand (246401) with 8 BOQ items listed, though exact quantities and total estimated value are not disclosed. A notable feature is the option clause allowing up to 25% quantity variation at contracted rates, with delivery timelines tied to the last delivery order date. Bidder responsibilities include pre-award sample approvals and post-award sample adherence. Unique inspection by a Board of Officer is specified. Submission requirements include PAN, GSTIN, cancelled cheque, and EFT mandate. This tender emphasizes compliance with advance sample approvals and flexible quantity management within contract terms.

Technical Specifications & Requirements

  • No detailed technical specs are provided in the data; the scope covers multiple propulsion and engine-related assemblies as named in the category list.
  • Key process terms include: advance sample submission within 5 days of award; buyer to approve or list modifications within 5 days; bulk supply must follow approved sample; potential for sample-based revisions if delays occur.
  • Inspection framework involves a nominated agency: Board of Officer for post-receipt acceptance; pre-dispatch inspection may occur if ATC selects it.
  • Documentation required upfront includes PAN Card, GSTIN, Cancelled Cheque, and EFT Mandate certified by bank.
  • No explicit technical standards or material specs are listed in the provided data; delivery and quality control are governed by buyer terms.

Terms, Conditions & Eligibility

  • EMD amount not disclosed in the data; bidders should monitor ATC for exact value.
  • Option Clause permits up to 25% quantity variation during contract and extended delivery periods with formula-based time adjustments, minimum 30 days.
  • Required documents: PAN Card, GSTIN, Cancelled Cheque, EFT Mandate (certified by bank).
  • Inspection: Board of Officer; pre-dispatch/acceptance and post-receipt processes as per ATC.
  • Advance sample: submission within 5 days of award; buyer approval or modification list within 5 days; LD/adjustment rules apply if buyer delays sample approval.
  • Delivery schedule, payment terms, and detailed BOQ quantities are not specified in the provided information.

Key Specifications

  • Product/service names: Self Starter Assembly, Field Coil Primary, Field Coil Secondary, Rocker Plate, Self Armature Assembly, Bendix Drive, Rocker Arm Assembly, Push Rod Assembly

  • Quantities/values: not disclosed in data

  • EMD/Estimated value: not disclosed

  • Inspection: Board of Officer (post-receipt); potential pre-dispatch inspection if ATC selects

  • Advance sample: required within 5 days of award; modification list within 5 days if deviations found

  • Documentation: PAN Card, GSTIN, cancelled cheque, EFT Mandate certified by bank

Terms & Conditions

  • Option clause allows +/- 25% quantity variation at contracted rates

  • Advance sample approval within 5 days of contract award

  • Board of Officer to conduct post-receipt inspection; pre-dispatch at ATC

  • Mandatory bidder documents: PAN, GSTIN, cancelled cheque, EFT mandate

  • Delivery period adjustments triggered by sample approval timelines

Important Clauses

Payment Terms

Not specified in data; governed by standard GEM terms and ATC; expect contract-based payments after acceptance

Delivery Schedule

Delivery period commences from last date of original delivery order; option clause may extend time; minimum 30 days added if quantities increase

Penalties/Liquidated Damages

Not specified; standard procurement terms suggest LDs may apply per contract terms if delays occur

Bidder Eligibility

  • Experience in supplying engine-related assemblies or similar mechanical sub-assemblies

  • Ability to comply with advance sample approval process within 5 days

  • Presence of GSTIN, PAN, and financial viability documentation

Bill of Quantities (BOQ) 8 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Self Starter Assy Self Starter Assy 1 nos milangem 21
2 Field Coil Primary Field Coil Primary 1 nos milangem 21
3 Field Coil Secondary Field Coil Secondary 1 nos milangem 21
4 Rocker Plate Rocker Plate 1 nos milangem 21
5 Self Armature Assy Self Armature Assy 1 nos milangem 21
6 Bendix Drive Bendix Drive 1 nos milangem 21
7 Rocker Arm Assy Rocker Arm Assy 1 nos milangem 21
8 Push Rod Assy Push Rod Assy 2 nos milangem 21

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Required Documents

1

Experience Criteria

2

Past Performance

3

Bidder Turnover

4

Certificate (Requested in ATC)

5

OEM Annual Turnover

6

Additional Doc 1 (Requested in ATC)

7

Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria

8

the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer

Frequently Asked Questions

How to bid for Chamoli army engine assemblies tender 2025 with advance sample?

Bidders must submit PAN, GSTIN, cancelled cheque, and EFT mandate along with bid. An advance sample is required within 5 days of award, with approval or modification guidance provided within 5 days. Ensure compliance with the option clause permitting up to 25% quantity variation and meet post-receipt inspection by the Board of Officer.

What documents are required for Indian Army Chamoli procurement participation?

Submit PAN, GSTIN, cancelled cheque, and bank-certified EFT Mandate. Prepare any necessary OEM authorizations or technical compliance documents if requested by ATC. Ensure all documents are valid and match bidder’s registration details to avoid bid rejection.

What are the delivery terms for Indian Army Chamoli assembly tender 2025?

Delivery starts after the last date of the original delivery order. If quantity increases, extended delivery time uses (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. The option clause may extend delivery again within contract limits.

What is the inspection process for Chamoli army stores tender 2025?

Inspection is conducted by a designated Board of Officer. Pre-dispatch inspection may occur if ATC selects it; post-receipt inspection occurs at consignee site before acceptance. Ensure compliance with buyer specifications and provide required samples as per approval timelines.

What is the scope of items in the Chamoli army tender 2025?

Scope covers eight assemblies: Self Starter, Field Coil Primary, Field Coil Secondary, Rocker Plate, Self Armature, Bendix Drive, Rocker Arm, and Push Rod Assembly. Exact quantities are not disclosed; suppliers should await ATC details and BOQ quantities during procurement phase.

How are advance samples handled in Indian Army Chamoli procurement?

Submit one advance sample within 5 days of award. Buyer approves or lists modifications within 5 days; bulk supply must follow approved sample. Delays by buyer can extend delivery without LD; severe deviations may trigger fresh sampling or contract termination.

What are the key eligibility criteria for the Chamoli tender 2025?

Eligible bidders must demonstrate capability for engine-related assemblies, provide GSTIN and PAN, and furnish an EFT mandate. Compliance with Board of Officer inspection and option-based quantity adjustments is required. Detailed eligibility will be clarified in the ATC and subsequent amendments.

What is the purpose of the option clause in this army tender?

The option clause permits increasing or decreasing the ordered quantity by up to 25% at contracted rates during contract placement and currency. Delivery adjustments follow a formula tied to original quantities, ensuring continuity of supply while managing demand shifts.