GEM

South Western Railway X-ray Baggage Inspection System Tender 2025 - MHA QR V3 XBIS 100x100cm ISO/CIS Standards

Posted

28 Oct 2025, 03:54 pm

Deadline

17 Nov 2025, 06:00 pm

EMD

₹90,000

Progress

Issue28 Oct 2025, 03:54 pm
AwardPending
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Quantity

2

Bid Type

Single Packet Bid

Key Highlights

  • • XBIS system conforming to MHA QR (V3) with 100 cm x 100 cm size or similar
  • • OEM must have prior XBIS orders on Indian Railways or government clients
  • • 25% quantity variation clause during contract and extended delivery calculations
  • • RITES as NIA for pre-dispatch or post-receipt inspection
  • • Exact test reports and certificates to be provided on demand per trial directives

Categories 1

X RAY BAGGAGE INSPECTION SYSTEM

Tender Overview

South Western Railway invites bids for the supply, installation, testing, commissioning of an X-ray baggage inspection system (XBIS) conforming to MHA QR (V3) specifications. The tender is for a single or multiple units with a ₹90,000 EMD and an option to increase quantity by up to 25% during the contract period. Delivery terms include supplier responsibility for training operators and securing necessary statutory clearances. The OEM must have prior XBIS experience with Indian Railways or equivalent government clients. Unique emphasis on conformity to the QR/specification, and post-award inspection by RITES or consignee ensures quality acceptance. Tenders require extensive certification uploads and adherence to ATC clauses, including para-wise compliance of SP ECIFICATION and CA MC. The scope includes supply, installation, testing, commissioning, and operator training. A pre-dispatch inspection option exists, with post-receipt inspection at the consignee site. This procurement targets robust XBIS systems with a minimum throughput and safety certifications.

Technical Specifications & Requirements

  • System Size, Minimum Tunnel Width/Height, Minimum Conveyor Capacity (kg), X-ray Voltage, Minimum Throughput (bags/hour), and Minimum Steel Penetration Thickness are required to be specified by bidders, along with QR compliance and test reports.
  • Agreed to furnish all test reports and certificates per attached trial directives.
  • BOQ items are not listed; bidders must align with MHA QR V3 requirements and provide a detailed technical response showing dimensions and performance metrics.
  • Delivery & Installation responsibilities include testing, commissioning, and operator training; OEM should demonstrate prior XBIS deployments.
  • Pre-dispatch inspection by an approved agency may apply; post-receipt inspection at consignee site is standard.

Terms, Conditions & Eligibility

  • EMD: ₹90,000.
  • Option Clause: Purchaser may increase/decrease quantity up to 25% at contracted rates. Delivery extension rules apply with a minimum 30-day period.
  • Scope of Supply: Supply, installation, testing, commissioning, training of operators, and statutory clearances.
  • GST: Bidder to confirm applicable GST; GST input on invoice via GeM portal with GST portal payment confirmation.
  • Inspection: Pre-dispatch and post-receipt inspections by nominated agencies (RITES or consignee).
  • Eligibility: OEM must have executed at least one XBIS order for Indian Railways or equivalent government body; sign para-wise compliance of technical SP ECIFICATION and CA MC.
  • Documents: Upload all required certificates and attestations; non-compliance leads to rejection.

Key Specifications

  • X-ray Baggage Inspection System (XBIS) per MHA QR V3

  • System size and tunnel dimensions (minimums to be specified by bidder)

  • Minimum tunnel width and height requirements

  • Conveyor capacity in kilograms per hour

  • X-ray voltage specification

  • Minimum bags-per-hour throughput

  • Minimum steel penetration thickness specification

  • Agreed testing, quality certificates, and trial directives

Terms & Conditions

  • EMD of ₹90,000 and 25% quantity variation rights

  • Scope includes supply, installation, testing, commissioning, operator training

  • Pre-dispatch and post-receipt inspection by nominated agencies

Important Clauses

Payment Terms

GST payable by bidder; invoice upload with GST portal payment proof; payment terms aligned to GeM process

Delivery Schedule

Delivery period determined; option quantity extension uses formula (Additional/Original) × Original period with minimum 30 days

Penalties/Liquidated Damages

Not explicitly stated; subject to ATC and contract terms; LD may apply on delayed delivery

Bidder Eligibility

  • OEM must have executed at least 1 XBIS order with Indian Railways or a government entity

  • Signed para-wise compliance of Technical SP ECIFICATION and CA MC required

  • Ability to provide test reports and certificates on demand

Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
CONFORMITY Conformity to technical requirements As per QR/specification for ' X-RAY BAGGAGE INSPECTION SYSTEM', approved by MHA vide letter No. F/No. W-42011(494)/QRs/CISF/ Tech/2008/MHA - Prov-I-1422 Dated 08th September, 2016. (Copy of QRs / TDs uploaded in GeM portal)
CONFORMITY Availability of QR/specification for 'X-RAY BAGGAGE INSPECTION SYSTEM' Yes
CONFORMITY QR/specification has been seen, read and understood Yes
TECHNICAL SPECIFICATIONS System Size Large Size
TECHNICAL SPECIFICATIONS Minimum Tunnel Width 100 cm (Large Size)
TECHNICAL SPECIFICATIONS Minimum Tunnel Height 100 cm (Large Size)
TECHNICAL SPECIFICATIONS Minimum Conveyor Capacity (in kg) 200 kg (Large Size)
TECHNICAL SPECIFICATIONS X-ray Voltage 160 to 185 KV (Large Size)
TECHNICAL SPECIFICATIONS Minimum Throughput Count (Bags per hour) 200
TECHNICAL SPECIFICATIONS Minimum Thickness of Steel Penetration 35 mm
CERTIFICATION / TEST REPORTS Agreed to furnish all the test reports and certificates to buyer or consignee on demand as per the attached trial directives Yes

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Required Documents

1

GST registration and GST invoice attachments

2

PAN card

3

Experience certificates showing XBIS deployment

4

Financial statements demonstrating stability

5

EMD submission proof (DD/online transfer)

6

Technical bid documents with para-wise SP ECIFICATION compliance

7

OEM authorizations or dealership letters

8

Test reports/certificates as per trial directives

9

Delivery/work completion certificates from previous XBIS projects

Frequently Asked Questions

What documents are required for XBIS tender in South Western Railway 2025?

Bidders must upload GST registration, PAN, experience certificates for XBIS deployments, financial statements, EMD proof of ₹90,000, para-wise SP ECIFICATION compliance, OEM authorization, and test certificates per trial directives. Pre-dispatch and post-receipt inspection clauses are applicable; ensure all certificates are up-to-date.

How to meet OEM eligibility for X-ray baggage system tender 2025 SWR?

The OEM must have executed at least one XBIS deployment for Indian Railways or a government entity. Submit OEM deployment list on letterhead, along with para-wise compliance and CA MC. Ensure the bidder can provide required test reports and installation history.

What is the EMD amount and payment terms for the XBIS bid?

EMD is ₹90,000. GST as applicable; payment terms follow GeM procedures with GST invoice and portal confirmation. Ensure EMD is submitted via online transfer or DD as per tender guidelines and provide payment proof with bid submission.

What are the technical standards to meet for MHA QR V3 XBIS?

Tender requires XBIS conforming to MHA QR V3 specifications. Bidder must provide exact system dimensions (system size, minimum tunnel width/height), conveyor capacity, X-ray voltage, throughput, and steel penetration thickness, plus agreed test certificates per trial directives.

When will the delivery and inspection occur for XBIS procurement?

Delivery is governed by the option clause enabling up to 25% quantity variation with extended delivery rules. Pre-dispatch inspection (if selected) can occur at the seller’s premises; post-receipt inspection happens at the consignee site, with RITES or designated agency chosen by the buyer.

How to bid for SWR XBIS tender and ensure compliance?

Submit para-wise SP ECIFICATION compliance with the bid. Include OEM orders doc, installation history, and CA MC. Ensure GST compliance, post-inspection readiness, and batch-wise testing. Provide detailed technical specifications and performance metrics for system size, tunnel dimensions, and throughput.

What are the scope and training requirements for XBIS deployment?

Scope includes supply, installation, testing, commissioning, and operator training. Training should cover operation, maintenance, and basic troubleshooting. Ensure statutory clearances are obtained if applicable and confirm training schedule within the contract.

What happens if the bidder cannot meet QR specifications for XBIS?

Bidders failing to demonstrate QR compliance or failing to provide required test reports risk bid rejection. Provide complete documentation, including conformity statements to QR V3, test certificates, and relevant ISI/ISO references where specified.

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