GEM

Assam Rifles Cartridge & Ink Tender Thoubal Manipur 795103 2025 – Canon/HP Ink Bottles & Cartridges Specifications

Bid Publish Date

20-Nov-2025, 7:32 pm

Bid End Date

12-Dec-2025, 7:00 pm

Bid Opening Date

12-Dec-2025, 7:30 pm

Location

THOUBAL , MANIPUR

Progress

Issue20-Nov-2025, 7:32 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

15

Category

Cartridge 146A

Bid Type

Two Packet Bid

Tender Overview

Assam Rifles, a Central Armed Police Forces entity, seeks procurement of cartridges and Canon/HP ink bottles (1 Ltr) for multiple printers across the Thoubal, Manipur 795103 region. The BOQ lists six items in related printer consumables, with an estimated contract value not disclosed. The scope includes cartridge types such as 146A, 137A and 12A variants, plus 1 Ltr Canon/HP ink bottles. A notable differentiator is the option clause allowing up to a 25% quantity variation and extended delivery periods, with delivery aligned to original terms. Key tender characteristics include on-site service considerations and post-dispatch/ pre-dispatch inspection options. The procurement context centers on ensuring uninterrupted printer functionality for regional operations.

Technical Specifications & Requirements

  • Product categories: printer cartridges (e.g., 146A, 137A, 12A) and Canon/HP ink bottles (1 Ltr)
  • Delivery terms: base delivery timeline defined by contract; option to extend with up to 25% quantity variation; minimum extension period logic set to 30 days
  • Service capability: bidder or OEM must maintain a functional Service Centre in the state for each consignee location; establishment within 30 days post-award
  • Inspection: optional Pre-dispatch Inspection at seller premises; mandatory or optional Post Receipt Inspection at consignee site
  • Warranty/Support: on-site warranty applicability where specified; carry-in warranty requires local service centers
  • BoQ notes: six items listed, but specific quantities are not disclosed in the data

Terms, Conditions & Eligibility

  • EMD/financials: no explicit EMD amount provided in the data; standard bid documentation implied
  • Delivery/Extension: option to increase quantity up to 25% of bid/contract quantity; extension calculation includes a minimum of 30 days
  • Inspection: acceptance may be contingent on inspection outcomes by a nominated agency
  • Payment terms: payment release conditions tied to documentary evidence of a functional service center and delivery milestones; exact percentages not specified
  • Documentation: standard GST/PAN, experience certificates, OEM authorizations, and technical bid documents are typically required; the ATC references service and warranty documentation
  • Location-specific: procurement is targeted for Thoubal, Manipur 795103 within the Assam Rifles jurisdiction

Key Specifications

  • Product/service names: printer cartridges (e.g., 146A, 137A, 12A) and ink bottles (Canon 1 Ltr, HP 1 Ltr)

  • Quantities: not disclosed in the data; six items in BOQ

  • Est. value: not disclosed

  • Experience: standard bidders with printer consumables supply experience expected

  • Compliance: ensure compatibility with Canon and HP printers; warranty/onsite support as per ATC

  • Delivery: 25% option quantity; minimum 30 days extension; delivery from last delivery order date

  • Inspection: nominated agency for pre-dispatch and post-receipt inspections

Terms & Conditions

  • Option clause allows 25% quantity variation during procurement and currency of contract

  • Functional Service Centre required in each consignee state; establishment within 30 days

  • Inspection may be conducted pre-dispatch or post-receipt by a nominated agency

Important Clauses

Payment Terms

Payment release contingent on documentary evidence of functional Service Centre; timing not specified in data

Delivery Schedule

Delivery start aligned to last date of original delivery order; option-driven extensions possible with 30-day minimum

Penalties/Liquidated Damages

None specified in provided data; standard tender LDs likely apply per ATC

Bidder Eligibility

  • Proven supply of printer consumables (cartridges/ink) within the last 3 years

  • Functional Service Centre presence in Manipur or ability to establish within 30 days

  • Compliance with Canon/HP consumable standards and compatibility tests

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Bill of Quantities (BOQ) 6 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Cartridge 146A Cartridge 146A 6 nos ramesh@37 15
2 Hp Ink Bottle 1 Ltr Hp Ink Bottle 1 nos ramesh@37 15
3 Canon Ink Bottle 1 Ltr Canon Ink Bottle 1 nos ramesh@37 15
4 Cartridge 137A Cartridge 137A 2 nos ramesh@37 15
5 Canon Ink GI 790 Canon Ink GI 790 3 set ramesh@37 15
6 Cartridge 12A Cartridge 12A 2 nos ramesh@37 15

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar printer consumables supply

4

Financial statements (annual reports / turnover proof)

5

EMD document (if required per ATC, not specified in data)

6

Technical bid documents demonstrating cartridge/ink compatibility

7

OEM authorization letters (for Canon/HP consumables)

8

Proof of existing/established Service Centre or plan to establish within 30 days

9

Any previous inspection reports or quality compliance certificates (if applicable)

Frequently Asked Questions

Key insights about MANIPUR tender market

How to bid for printer consumables tender in Thoubal Manipur 2025

Bidders should submit GST, PAN, and experience certificates, plus OEM authorizations. Present technical bid for Canon/HP ink bottles and cartridges (146A, 137A, 12A). Ensure functional Service Centre in Manipur, or establish within 30 days post-award. Follow option clause for up to 25% quantity variation.

What documents are required for Assam Rifles printer cartridge bid 2025

Required documents include GST certificate, PAN, proof of turnover, experience certificates for similar supply, OEM authorizations for Canon/HP, technical compliance certificates, and evidence of a functional Service Centre or plan to establish within 30 days of award.

What are the technical specifications for Canon/HP inks in this tender

The tender seeks Canon ink bottles 1 Ltr and HP ink bottles 1 Ltr, plus cartridges 146A, 137A, and 12A. Bidders must ensure compatibility with Canon/HP printers and provide quality compliance certificates; no explicit ISO/IS standards listed in the data.

What is the delivery extension policy for quantity variations

The policy allows up to 25% increase in quantity at contract placement and during currency. Delivery extension is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.

What is required for service centre compliance in this tender

Bidder or OEM must have a Functional Service Centre in the state of each consignee location; if not present, establish within 30 days of award. Payment release is contingent on documentary evidence of the service centre.

What inspections may be conducted for this procurement

Nominated Inspection Agency may conduct Pre-dispatch inspection at seller premises and Post Receipt inspection at the consignee site before acceptance. Selection depends on ATC; ensure readiness for both inspection modes if specified.

When will payments be processed for Assam Rifles printer consumables

Payment terms are tied to delivery milestones and documentary evidence of a functional Service Centre. Precise payment timing is not specified; bidders should align with standard government procurement timelines and provide requisite invoices and inspection reports.

What are the eligibility requirements for experience in printer consumables

Eligible bidders must demonstrate prior supply of printer consumables (cartridges/inks) within the last three years, with references or purchase orders. Also, compliance with Canon/HP OEM requirements and demonstrated warranty support capabilities are necessary.