GEM

Centre For Development Of Advanced Computing Micro Desktops with Dual Monitor Tender Thiruvananthapuram Kerala 5-year OEM Warranty 2025

Bid Publish Date

28-Nov-2025, 6:01 pm

Bid End Date

19-Dec-2025, 6:00 pm

Location

THIRUVANANTHAPURAM , KERALA

Progress

Issue28-Nov-2025, 6:01 pm
AwardPending
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Quantity

219

Bid Type

Two Packet Bid

Key Highlights

  • • OEM warranty of 5 years from final acceptance or post-installation
  • • Option clause allowing quantity variation up to 25% during and after contract
  • • Mandatory Integrity Pact and OEM Manufacturer Authorization submission
  • • Functional Service Centre required in Kerala; establishment within 30 days of award
  • • Dedicated toll-free service number and escalation matrix must be provided
  • • Supply, Installation, Testing and Commissioning included in bid price
  • • No BOQ items listed; all costs must be included in bid price
  • • Delivery terms tied to original delivery period with minimum 30 days extension logic

Tender Overview

The Centre For Development Of Advanced Computing (CDAC) in Thiruvananthapuram, Kerala invites bids for Micro Desktops with Dual Monitor as part of its IT infrastructure procurement. The scope includes supply, installation, testing and commissioning of the desktops, with a potential for quantity variation up to 25% during and after contract award. A 5-year OEM warranty applies from final acceptance or after installation, ensuring long-term reliability at the consignee location. The tender emphasizes vendor integrity, OEM authorization, and a robust service framework within Kerala to support carry-in or on-site warranty terms. The bid requires coverage of all costs within the quoted price and adherence to the stated option clause and delivery terms.

Technical Specifications & Requirements

  • Product category: Micro Desktops with Dual Monitor; no technical specs published in the BOQ.
  • Delivery/installation scope: Supply, Installation, Testing and Commissioning of goods.
  • Option clause: Quantity may be increased up to 25% of the contracted quantity during or after award.
  • Warranty: 5 years OEM warranty from final acceptance or after commissioning.
  • Service requirements: Functional Service Centre in the state of each consignee location; establishment within 30 days of award; dedicated toll-free service number and escalation matrix required.
  • Compliance: Mandatory submission of Integrity Pact, Manufacturer Authorization/OEM details, and all required certificates with bid.
  • Packaging: All cost components to be included in the bid price; no separate line items for installation in the BOQ.

Terms, Conditions & Eligibility

  • Integrity Pact: Upload signed copy as per buyer policy with bid submission.
  • Manufacturer Authorization: OEM/Authorized Distributor certificate with details (name, designation, address, email, phone).
  • Service Centers: Must have functional service centre in Kerala; if not, establish within 30 days of award; payment contingent on evidence.
  • Support: Dedicated toll-free service number and escalation matrix required.
  • Delivery window: Not explicitly quantified; delivery period linked to option clause and original delivery schedule.
  • Warranty: 5-year OEM warranty post acceptance/installation.
  • Documentation: Bid requires all certificates and documents sought in Bid Document/ATC; missing items may lead to rejection.

Key Specifications

  • Product/service: Micro Desktops with Dual Monitor

  • BOQ: Total Items = 0 (no BOQ entries)

  • EMD: Not specified in data

  • Delivery: Installation, Testing and Commissioning included

  • Warranty: 5 years OEM warranty from acceptance/installation

  • Service: Kerala-based service centre; dedicated toll-free support; escalation matrix

  • Authorization: Manufacturer Authorization/OEM details required with bid

Terms & Conditions

  • Quantity can increase by up to 25% during/after contract at contracted rates

  • Upload signed Integrity Pact and OEM Authorization with bid submission

  • Establish functional Service Centre in Kerala within 30 days of award

Important Clauses

Payment Terms

Not specified in available data; payment anticipated per standard IT procurement terms after installation and acceptance, contingent on service centre evidence.

Delivery Schedule

Delivery timeframe linked to original delivery period; extension logic computes additional time as (Increased quantity / Original quantity) × Original delivery period, minimum 30 days.

Penalties/Liquidated Damages

Not explicitly stated; failure to meet delivery or installation milestones would typically attract LLD as per standard contract terms.

Bidder Eligibility

  • Must provide OEM authorization and have a functional service centre in Kerala or commit to establish within 30 days of award

  • Must submit Integrity Pact and all mandated bid certificates

  • Must ensure compliance with delivery, installation, testing, commissioning, and 5-year OEM warranty

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Required Documents

1

GST registration certificate

2

PAN card

3

OEM authorisation/Manufacturer Authorization certificate

4

Integrity Pact signed copy

5

Service center establishment evidence in Kerala or plan to establish within 30 days

6

Certificates and documents as specified in Bid Document/ATC

7

Financial statements as required by the Terms (if applicable)

Frequently Asked Questions

Key insights about KERALA tender market

How to bid for micro desktops tender in Thiruvananthapuram Kerala 2025

Bidders must submit OEM authorization, Integrity Pact, GST and PAN, and service centre proof in Kerala. Ensure 5-year OEM warranty and readiness to install, test, and commission the desktops. Include all costs in the bid price and comply with the 25% quantity option clause.

What documents are required for Kerala micro desktops tender 2025

Required documents include GST certificate, PAN, OEM authorization, signed Integrity Pact, proof of Kerala service centre or plan, installation/testing/commissioning scope, and all certificates listed in the ATC/Bid Document. Missing documents may lead to bid rejection.

What is the warranty period for the micro desktops tender in Kerala

The warranty is a 5-year OEM warranty from the date of final acceptance or post-completion of installation and commissioning at the consignee location, whichever is applicable per the contract.

What is the quantity variation clause for this CDAC tender in Kerala

The purchaser may increase or decrease the quantity by up to 25% of the bid quantity at the contracted rates during placement or during the currency of the contract, with calculated extension rules as defined.

What service support is required for Kerala desktop supply tender 2025

Bidders must provide a dedicated toll-free support line and an escalation matrix. A functional Kerala service centre is required, or established within 30 days of award, with evidence to release payment.

When is the delivery/installation timeline for this bid in Kerala

Delivery timing follows the original delivery period; extension is computed as (Increased quantity / Original quantity) × Original period, minimum 30 days, with potential extension up to the original delivery period.

What are the procurement categories for CDAC Thiruvananthapuram desktops bid 2025

Category is Micro Desktops with Dual Monitor; scope includes supply, installation, testing and commissioning, with 5-year OEM warranty and mandates Integrity Pact and OEM authorization.

How to verify OEM authorization for the Kerala desktop tender 2025

Obtain the Manufacturer Authorization certificate detailing OEM name, contact, address, email, and phone. Ensure it accompanies the bid alongside Integrity Pact and other required documents per ATC.