GEM

Mod Secretariat Establishment Defence Procurement: iPad Air 13, HP Envy X360 14, MacBook Air 13 Tender 2025

Posted

26 Oct 2025, 01:06 pm

Deadline

06 Nov 2025, 02:00 pm

EMD

₹15,000

Location

KARGIL , JAMMU & KASHMIR

Progress

Issue26 Oct 2025, 01:06 pm
AwardPending
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Quantity

5

Category

iPad Air 13"

Bid Type

Two Packet Bid

Categories 1

LAPTOP

Tender Overview

The procurement is led by the Mod Sectt Establishment under the Department of Defence for a bundle of consumer-grade portable computing devices, including iPad Air 13", HP Envy X360 14" 2-in-1 laptop, and MacBook Air 13". The bid carries an EMD of ₹15,000 and includes a flexible quantity option of up to 25% increase/decrease at contracted rates. The delivery window ties to the original order’s timeline with a minimum extension logic of 30 days, subject to the option clause. The contract requires OEM authorization, security certifications, and non-disclosure adherence. Bidders should align with the buyer’s procurement rules and provide complete vendor documentation. The tender emphasizes hardware integrity, anti-malware assurances, and compliance with statutory requirements. The opportunity targets suppliers capable of supplying a mixed lineup of widely used portable devices for defence-adjacent administrative and field operations, with emphasis on product authenticity and post-award support.

Technical Specifications & Requirements

  • Product names: Apple iPad Air 13", HP Envy X360 14", MacBook Air 13"
  • Quantities/Value: No BOQ items specified; Estimated value not provided; EMD ₹15,000
  • Delivery terms: Delivery period starts from the last date of original delivery order; option clause permits up to 25% quantity variation during contract; extended delivery time calculated as (Increase/Original) × Original period with a minimum of 30 days
  • Standards/Certifications: Mandatory manufacturer authorization; Malicious Code Certificate; NDA; PAN, GST, cancelled cheque, EFT mandate
  • Security/Compliance: OEM authorization details required; anti-malware certification to ensure no embedded malicious code; non-disclosure obligations
  • Other: Non-specified BOQ; emphasis on vendor eligibility and financial standing

Terms, Conditions & Eligibility

  • EMD: ₹15,000 (paid to secure bid)
  • Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; Manufacturer/OEM authorization; Malicious Code Certificate; Non-Disclosure Declaration
  • Vendor status: No liquidation or bankruptcy required; bidder to upload an undertaking
  • Delivery & payment: Delivery period as per contract; no explicit payment terms listed; option to adjust quantity up to 25%
  • Compliance: NDA and IP rights protection; security certificates for hardware/software; adherence to terms and conditions

Key Specifications

  • Product names: Apple iPad Air 13", HP Envy X360 14", MacBook Air 13"

  • EMD: ₹15,000

  • Quantity variation: +/- 25%

  • Delivery: from last date of original delivery order, min 30 days if extended

  • Mandatory: OEM authorization, Malicious Code Certificate, NDA

Terms & Conditions

  • EMD requirement and bid-security process

  • 25% quantity flex during and after award

  • Mandatory manufacturer authorization and anti-malware declarations

Important Clauses

Payment Terms

Not explicitly stated; award terms subject to contract and delivery milestones

Delivery Schedule

Delivery window starts after last date of original delivery order; extended period if option clause exercised; minimum 30 days extension

Penalties/Liquidated Damages

Not specified in available text; subject to contract terms

Bidder Eligibility

  • Not under liquidation or bankruptcy

  • Submit PAN, GST, cancelled cheque, EFT mandate

  • Provide OEM authorization and Malicious Code Certificate

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Required Documents

1

GST certificate

2

PAN card

3

Cancelled cheque

4

EFT mandate (bank-certified)

5

Manufacturer/OEM authorization

6

Malicious Code Certificate

7

Non-Disclosure Declaration (bidder letterhead)

8

Audited financial statements (as applicable)

Frequently Asked Questions

How to bid for defence portable devices tender in India 2025?

Bidders must meet eligibility, submit PAN, GSTIN, cancelled cheque and EFT mandate. Provide OEM authorization, Malicious Code Certificate, and NDA. Ensure hardware brands Apple, HP, and Model specifics align with the listed product names and supply Timelines as per the contract.

What documents are required for the Mod Sectt Establishment IT hardware bid?

Required documents include PAN, GSTIN, cancelled cheque, EFT mandate, OEM authorization, Malicious Code Certificate, and Non-Disclosure Declaration on bidder letterhead. Also include potential financial statements depending on tender scope and vendor code creation requirements.

What are the delivery terms for the 2025 defence equipment tender?

Delivery begins from the last date of the original delivery order; option to increase quantity up to 25%; extended delivery time uses the formula (increase/original) × original period, minimum 30 days, with possible further extension.

What standards or certifications are required for hardware under this defence tender?

Manufacturers must provide OEM authorization and a Malicious Code Certificate confirming no embedded malware. The vendor must comply with NDA provisions and ensure no IP infringement; hardware and software must be secured per contract terms.

What is the EMD amount for this portable devices tender in defence?

The Earnest Money Deposit is ₹15,000, payable as part of bid submission to secure participation. Ensure payment method complies with tender rules and attach proof with bid submission.

Who is eligible to participate in the defence IT hardware tender 2025?

Bidders must avoid liquidation or bankruptcy, provide financial credibility, and submit required documents (PAN, GST, EFT mandate). OEM authorization and Malicious Code Certificate are mandatory, along with NDA compliance and vendor code prerequisites.

What are the key product categories covered in this tender?

The tender covers portable computing devices: iPad Air 13", HP Envy X360 14" 2-in-1 laptops, and MacBook Air 13". Manufacturers or authorized distributors must supply authentic models with OEM support and security assurances.

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