GEM

Hqids Department Of Military Affairs Fuel & Valve Spare Parts Tender Pune Greaves Cotton 2025

Posted

01 Nov 2025, 01:30 pm

Deadline

22 Nov 2025, 01:00 pm

Progress

Issue01 Nov 2025, 01:30 pm
AwardPending
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Quantity

701

Category

EG3040B-141102400014 FUEL FILTER ELEMENT MAX 10 S3209T

Bid Type

Single Packet Bid

Tender Overview

Organization: Hqids under the Department Of Military Affairs seeks supply of multiple spare parts including FUEL FILTER ELEMENT MAX 10 S3209T, VALVE STEM GUIDE, VALVE CONE, CLIP HOSE, SEA WATER PUMP, VALVE SEAT RING, VALVE GASKET, O RING DISC CAM SHAFT, V BELT ASS and related items. Scope is Only supply of Goods with 20 total items, delivered as per purchase order, with door delivery at MO (SVP). Bids are restricted to M/s Greaves Cotton Ltd., Pune on PAC basis to ensure compatibility of OEM equipment & spares. Estimated value not disclosed; inspection via nominated agency; GST terms to be indicated in price breakdown.

Technical Specifications & Requirements

  • Brand/OEM compliance required: M/s Greaves Cotton Ltd., Pune; OEM authorization and compliance with uploaded ATC/specifications.
  • Inspection: Pre-dispatch at seller premises or post-receipt inspection at consignee site as per ATC; inspection by a nominated agency.
  • Warranty: 1 year from final acceptance or after installation/commissioning.
  • Delivery: Door delivery at SVP MO; delivery timeline as per RFP; penalties for late delivery not explicitly stated.
  • Taxes & pricing: GST as per Govt rates; price breakdown to include GST, freight, packing, customs, installation charges; quotation under GeM rules.
  • Documentation: PIL/Technical documents, manuals; mandatory compliance with uploaded specifications; extension requests 2 months prior to original EDS.

Terms, Conditions & Eligibility

  • OEM/imported products must have registered Indian office for after-sales support; provide certificate.
  • Bids restricted to Greaves Cotton Ltd., Pune; confirm compliance with ATC enclosed.
  • Payment: Processing through CDA SVP; scope includes all cost components; post-delivery payment terms outlined in RFP.
  • Warranty/Penalties: 1-year warranty; potential LD terms per ATC; delivery extension requests governed by 2-month advance notice.
  • Documents: GST certificate, PAN, experience certificates, financials, EMD/Security, OEM authorizations, technical manuals.

Key Specifications

  • Product names: FUEL FILTER ELEMENT MAX 10 S3209T, VALVE STEM GUIDE, VALVE CONE, CLIP HOSE, SEA WATER PUMP, VALVE SEAT RING, VALVE GASKET, O RING DISC CAM SHAFT, V BELT ASS, FILTER PRE, HOSE SET, WASHER SET, INJECTOR TUBE, RUBBER JOINT, VALVE SPRING, BALL BEARING, SCREW BANJO, FILTER DISPOSABLE, GASKET

  • Quantity: 20 total items in BOQ; exact quantities not disclosed

  • Delivery: Door delivery at MO (SVP) in Andaman Nicobar Command

  • Quality/standards: ISI/ISO not explicitly stated; requirement is OEM/compliance to uploaded ATC

  • Inspection: Pre-dispatch or post-receipt inspection via nominated agency

  • Warranty: 1 year from final acceptance or after commissioning

  • GST: Rates per Govt. notification; include GST % in bid price

Terms & Conditions

  • OEM/imported products require Indian registered office for service

  • Bids restricted to Greaves Cotton Ltd., Pune; PAC basis

  • Door delivery at SVP MO; inspection as per ATC

  • 1-year warranty; price breakdown must include GST and installation charges

  • CDA SVP payment terms; extension requests 2 months prior to EDS

Important Clauses

Payment Terms

Payments processed through CDA SVP; bid must include all cost components and GST per Govt rates

Delivery Schedule

Delivery to MO SVP location; delivery timeline as per RFP; late delivery penalties may apply per ATC

Penalties/Liquidated Damages

LDs/penalties applicable per delivery and performance clauses in ATC; actual rates not disclosed

Bidder Eligibility

  • Bids restricted to M/s Greaves Cotton Ltd., Pune on PAC basis

  • Must confirm compliance with all Buyer Added ATC and OEM specifications

  • Must provide OEM authorization and after-sales support capability in India

Bill of Quantities (BOQ) 20 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 EG3040B-141102400014 FUEL FILTER ELEMENT MAX 10 S3209T EG3040B-141102400014 FUEL FILTER ELEMENT MAX 10 S3209T 34 no cwh_pbr 90
2 EG3040B-623203320034 VALVE STEM GUIDE EG3040B-623203320034 VALVE STEM GUIDE 96 no cwh_pbr 90
3 EG3040B-623204600024 VALVE CONE EG3040B-623204600024 VALVE CONE 48 no cwh_pbr 90
4 EG3040B-000090021206 CLIP HOSE EG3040B-000090021206 CLIP HOSE 10 no cwh_pbr 90
5 EG3040B-105211150028 SEA WATER PUMP EG3040B-105211150028 SEA WATER PUMP 1 no cwh_pbr 90
6 EG3040B-623203450032 VALVE SEAT RING EG3040B-623203450032 VALVE SEAT RING 96 no cwh_pbr 90
7 EG3040B-604962000002 VALVE GASKET EG3040B-604962000002 VALVE GASKET 48 no cwh_pbr 90
8 EG3040B-623203400064 O RING DISC CAM SHAFT EG3040B-623203400064 O RING DISC CAM SHAFT 4 no cwh_pbr 90
9 EG3040B-000090611055 V BELT ASS EG3040B-000090611055 V BELT ASS 8 no cwh_pbr 90
10 EG3040B-001200240911 FILTER PRE EG3040B-001200240911 FILTER PRE 2 no cwh_pbr 90
11 EG3040B-123200190258 HOSE SET 1 SET 32 PIECES EG3040B-123200190258 HOSE SET 1 SET 32 PIECES 6 no cwh_pbr 90
12 EG3040B-123200190448 WASHER SET EG3040B-123200190448 WASHER SET 4 no cwh_pbr 90
13 EG3040B-123203301054 INJECTOR TUBE EG3040B-123203301054 INJECTOR TUBE 39 no cwh_pbr 90
14 EG3040B-270477537 RUBBER JOINT EG3040B-270477537 RUBBER JOINT 50 no cwh_pbr 90
15 EG3040B-602403701200 VALVE SPRING EG3040B-602403701200 VALVE SPRING 72 no cwh_pbr 90
16 EG3040B-603200746204 BALL BEARING EG3040B-603200746204 BALL BEARING 4 no cwh_pbr 90
17 EG3040B-604043200008 SCREW BANJO 9411033404 EG3040B-604043200008 SCREW BANJO 9411033404 24 no cwh_pbr 90
18 EG3040B-605411880008 FILTER DISPOSABLE EG3040B-605411880008 FILTER DISPOSABLE 3 no cwh_pbr 90
19 EG3040B-623204620014 VALVE CONE HALVES EG3040B-623204620014 VALVE CONE HALVES 144 no cwh_pbr 90
20 EG3040B-623208530424 GASKET EG3040B-623208530424 GASKET 8 no cwh_pbr 90

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar supply of automotive spares

4

Financial statements or turnover proof

5

EMD/Security deposit as applicable

6

Technical compliance certificates and OEM authorization from Greaves Cotton Ltd., Pune

7

PIL/Technical manuals and installation/commissioning documents

8

Proof of Indian registered office for OEM support (if imported)

Frequently Asked Questions

How to bid for OEM spares tender in Andaman Nicobar 2025

Bidders must be Greaves Cotton Ltd., Pune, submit OEM authorization, and comply with ATC; provide PIL/technical manuals, GST rate, and delivery schedule as per RFP. Ensure door delivery to MO SVP and CDA SVP payment path. Include 1-year warranty details and post-installation support.

What documents are required for the Greaves Cotton spare parts bid in 2025

Submit GST certificate, PAN, experience certificates for automotive spares, financial statements, EMD, OEM authorization, PIL/technical docs, installation manuals, and proof of Indian registered after-sales support for imported items.

What are the warranty terms for the supplied spare parts

Warranty is 1 year from final acceptance or after installation/commissioning. Ensure warranty covers replacements for defects and includes after-sales service in India per OEM agreement; document warranty terms in the bid.

What are the delivery requirements for MO SVP site

Delivery must be door-to-door to MO SVP, with timeline aligned to RFP; post-dates may incur CDA SVP payment delays. Pre-dispatch inspection may occur at seller Premises, or post-receipt inspection at consignee site.

How is GST treated in the GeM price breakdown for this tender

Bid must indicate GST percentage (5% or 18%), include freight, packing, installation charges, and any customs duties in the price breakdown as per Govt rates; ensure GeM-compliant pricing submission.

What is required for OEM/imported spares eligibility in this tender

Imported items require an Indian registered office of the OEM for after-sales support; provide a certificate proving this, and ensure compliance with ATC and OEM authorization from Greaves Cotton Ltd., Pune.

What inspection process will confirm compliance before acceptance

Inspection may be pre-dispatch at seller premises or post-receipt at the consignee site, conducted by a nominated agency; ensure all manuals and PILs accompany the equipment for acceptance testing.

What are the key qualification criteria to participate in the GeM bid

Participants must be authorized OEM supplier (Greaves Cotton Ltd., Pune), provide installation capabilities, attest compliance with uploaded ATC/specifications, and deliver as per RFP timelines with 1-year warranty and Indian after-sales support.

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