GEM

Field Operations Division NSO Security Manpower Tender Patna Bihar 2025 IS0 9001-2015 Labour Licensing

Bid Publish Date

21-Nov-2025, 4:08 pm

Bid End Date

01-Dec-2025, 4:00 pm

Location

PATNA , BIHAR

Progress

Issue21-Nov-2025, 4:08 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Local office requirement in the consignee state (Patna, Bihar) with documentary evidence
  • • ISO-9001:2015 certification and ISO-compliant quality management
  • • Labour licensing: Central Labour Department/Government of Bihar license for security manpower
  • • Past experience proof accepted via contract copies, invoices, execution certificates or third-party notes
  • • Salary payment obligation: service provider pays staff first and claims from buyer with statutory documents
  • • DD acceptable as EMD/Performance security; DD payable to Senior Statistical Officer cum DDO, NSO(FOD) in Patna

Categories 1

SECURITY GUARD

Tender Overview

Organization: Field Operations Division (fod), under the National Sample Survey Office (nsso), Patna, Bihar 800001. Procurement category: Security Manpower Service (Version 2.0) for Office/Commercial/Institutions/Residential armed security guards. No BOQ items are listed; single-location staffing scope implied. Estimated value and EMD are not disclosed publicly. Tender includes post-award quantity/duration flexibility up to 25% and requires a local service office in the consignee state. Key differentiator is strict compliance with local labour licensing, ISO 9001:2015, and documented past experience. Unique aspects include mandatory labour licensing from state/federal authorities and bankable proof of past security deployments. The tender emphasizes staff wage accountability and supplier documentation flow.

  • Location: Patna, Bihar
  • Product/Service: Armed security manpower services
  • Estimated Value/EMD: Not disclosed
  • Delivery/Scope: On-site security staffing; contract quantity/duration adjustments allowed up to 25%
  • Differentiator: Local office requirement; ISO 9001:2015; labour licensing; client verification of past work

Technical Specifications & Requirements

  • Product category: Security manpower services for armed guards
  • Standards/Certifications requested: ISO-9001:2015; labour license from Central Labour Department/Govt of Bihar; valid trade license (2025-26) from Patna Municipal Corporation
  • Documentation prerequisites: valid GST, PAN, ITRs (2022-23 to 2024-25), audited balance sheets (2021-22 to 2023-24), work completion certificates; registered Patna office
  • Past experience: acceptable formats include contracts with invoices, client execution certificates, or third-party release notes; minimum demonstrated deployments not specified but expected
  • Payment/Salary: service provider must payout staff salaries first, document PF/ESIC payments, and provide bank statements
  • Submission logistics: DD accepted as EMD/Performance security; DD payable Patna; hard copy delivery within 15 days of award

Terms, Conditions & Eligibility

  • EMD / Security: Exact amount not published; alternative: DD for performance security acceptable; DD payable to Senior Statistical Officer cum DDO, NSO(FOD), Patna
  • Payment terms: salaries paid by service provider upfront; reimbursement by buyer after statutory documents submission
  • Delivery/Duration: contract quantity/duration may be adjusted up to 25% at issue; post-award adjustments limited to 25%
  • Documentation: require trade license (2025-26) from Patna Municipal Corporation, registered Patna office, labour license, ISO-9001:2015, ITRs, audited statements, and work completion proofs
  • Eligibility: evidence of past security deployments via contracts/invoices or client completion certificates; local presence in Patna preferred
  • Penalties/Compliance: non-uploaded certificates lead to rejection; adherence to all terms and ATC clauses mandatory

Key Specifications

  • Security manpower service: armed guards for office/commercial/residential premises

  • ISO-9001:2015 compliant quality management required

  • Patna-based vendor with local presence; office evidence needed

  • Labour license from appropriate authorities (central/federal or Bihar government)

  • ITR and audited financials from last three fiscal years

  • Past deployment proof via contract documentation or client certificates

Terms & Conditions

  • Delivery/Duration flexibility up to 25% at contract issue and post-award

  • Salaries of deployed staff payable by service provider upfront

  • DD-based EMD/Performance security acceptable; Patna-based payment routing

Important Clauses

Payment Terms

Service provider must pay staff salaries first and then claim reimbursement from NSO with PF/ESIC documentation and bank statements.

Delivery Schedule

Contract quantity or duration can be increased or decreased up to 25% at issue and post-award; adjustments must be accepted by bidder.

Penalties/Liquidated Damages

Non-compliance with employment, licensing, or documentation requirements may lead to rejection or penalties; specific LD terms not published.

Bidder Eligibility

  • Must hold valid Patna Municipal Corporation trade license (2025-26)

  • Must have ISO-9001:2015 certification

  • Must provide labour licensing from Central or Bihar government

  • Must demonstrate past security deployment using contract/invoice or client completion certificates

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Required Documents

1

Valid Trade license (2025-26) for supply of labour/manpower from Patna Municipal Corporation

2

Registered Office in Patna

3

Labour license from Central Labour Department / Govt. of Bihar

4

ISO-9001:2015 certification

5

ITR for 2022-23, 2023-24, 2024-25

6

Audited Balance Sheets for FY 2021-22, 2022-23, 2023-24

7

Work completion certificates

8

GST registration and PAN card

9

Past experience contracts with invoices or execution certificates

Frequently Asked Questions

Key insights about BIHAR tender market

How to bid for Patna NSO security manpower tender 2025

Bidders must submit required documents: valid Patna trade license (2025-26), Patna office registration, Bihar/Central labour license, ISO 9001:2015, ITRs, audited balance sheets, GST, PAN, and prior security deployment proof. Ensure local presence and compliance with 25% quantity/duration adjustment. Include EMD via DD if applicable.

What documents are required for NSO Field Operations Division security bid Patna

Required documents include trade license 2025-26, Patna office proof, labour licenses, ISO-9001:2015 certificate, ITRs for three fiscal years, audited statements for 2021-22 to 2023-24, GST and PAN, and past deployment proofs (contracts or client completion certificates).

What are the eligibility criteria for armed guard tender in Patna

Eligibility includes ISO 9001:2015, valid Patna trade license, Central or Bihar labour license, proven past deployments via contracts or client certificates, and stability evidenced by audited financials and tax documents. Local office in Patna preferred.

What are the payment terms for NSO security manpower supply

The service provider must pay salaries first, provide PF/ESIC documentation, and then claim payment from the buyer. Payment terms require submission of statutory documents and payroll evidence; no fixed upfront payment is specified in the tender text.

What standards and certifications are needed for this tender

Mandatory standards include ISO-9001:2015 certification and labour licensing from either Central Labour Department or Government of Bihar. Evidence of compliance with these standards must be provided in the bid submission, along with relevant registrations.

Is there flexibility in contract quantity or duration for this tender

Yes, bidders should note that contract quantity or duration can be modified by up to 25% at the time of contract issue and again post-award, subject to mutual acceptance. Respondents should plan staffing accordingly.

What documents prove past security experience for NSO bid

Acceptable proofs include contract copies with invoices and self-certification, client execution certificates, or third-party release notes. Each document should verify deployment of security manpower similar to the required scope.

Where to submit EMD or performance security for this tender

EMD can be submitted as a Demand Draft payable to Senior Statistical Officer cum DDO, NSO(FOD), Patna. A scanned copy may be uploaded after award, with the hard copy delivered within 15 days.