Indian Army Department of Military Affairs Procurement: Spare Parts Bundle Tender 2026 with 2+ Years Govt Supply Experience

Tender Overview

The procurement is issued by the Indian Army, under the Department Of Military Affairs, for a multi-item spare parts bundle (including items such as Slave Cylinder, Sprocket Final Driven, Seal kit, Selector Shaft, HX87 GRS Starter, Hose assemblies, and Parts kit for compressors). The BOQ lists 10 items, with quantities not disclosed, and the contract includes a flexible option clause permitting up to a 50% increase in order quantity and extension of delivery within specified limits. Bidders must ensure offered products are not end-of-life for at least 3 years and must provide Data Sheets to match specifications. An OEM authorization is required when bidding through distributors. The tender emphasizes government supply experience and compliance with safety/handling norms for hazardous materials, if involved, and requires a formal data-backed bid. This is targeted at bidders with a proven track record in government procurements and a portfolio of similar items. The location field is not populated in the tender, but the engagement is with the Indian Army in India, and the scope covers multiple critical vehicle/industrial components.

Technical Specifications & Requirements

• Product category: Spare parts bundle including Slave Cylinder, Sprocket Final Driven, Seal kit, Selector Shaft, 4V HX87 GRS Starter, Hose assemblies and Actuator Spring Brake components
• Data Sheet submission: mandatory; bid must align datasheet with technical parameters
• Experience requirement: bidder or OEM must have supplied similar Category Products to Central/State Govt/PSU for at least 2 years prior to bid opening
• Authorization: OEM authorization required if bidding through authorized distributors
• Option clause: quantity may increase/decrease by up to 50%; delivery timeline adjusted accordingly with minimum 30 days extension
• Hazard handling: if hazardous goods are involved, must follow regulatory precautions with proper MSDS and labeling
• Delivery/DSR compliance: suppliers must adhere to delivery terms linked to last delivery order date and extended periods
• Data authenticity: mismatch between datasheet and product parameters may lead to bid rejection
• Data security: ensure tamper-evident packaging when dispatching hazardous or sensitive items

Terms, Conditions & Eligibility

• EMD: amount not disclosed in tender data; bidders should verify (document submission may include EMD or security deposit as per policy)
• Delivery flexibility: up to 50% quantity variance; extension calculations apply per clause details
• Payment terms: terms not explicitly defined in excerpt; ensure readiness for govt payment norms upon delivery
• Data sheets: mandatory upload; ensure data sheet matches offered product specifications
• Authorizations: OEM authorization required where distributors bid on OEM products
• Experience & contracts: minimum 2 years of government/PSU supply experience with supporting contracts
• Hazard controls: required if any hazardous goods are part of the pack; comply with MSDS and labeling norms