GEM

Directorate Of Collegiate Education Multimedia Projector & Desktop Computer Tender Kerala - Q2 Equipment Procurement 2025

Bid Publish Date

21-Nov-2025, 1:56 pm

Bid End Date

01-Dec-2025, 9:00 pm

Bid Opening Date

01-Dec-2025, 9:30 pm

Location

KASARAGOD , KERALA

Progress

Issue21-Nov-2025, 1:56 pm
AwardPending
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Quantity

46

Category

Multimedia Projector (MMP)

Bid Type

Two Packet Bid

Key Highlights

  • • Flexible quantity mechanism allowing up to 25% increase during contract execution
  • • Delivery period adjusted using (increased quantity ÷ original quantity) × original delivery period with minimum 30 days
  • • Procurement targets standard IT assets for Kerala educational facilities (MMP, screens, desktops, printers, laptops)
  • • No explicit EMD amount or payment terms disclosed in the data
  • • ATC document uploaded by buyer; no BOQ items specified in the provided tender data
  • • Category includes Q2 and Q3 equipment (projectors, screens, desktops, printers, laptops) for higher education

Categories 6

PROJECTOR SCREEN LAPTOP AUDIO VISUAL INSTRUMENT AUDIO VISUAL ACCESSORY PROJECTOR VIDEO OUTPUT DEVICE

Tender Overview

Directorate Of Collegiate Education under the Higher Education Department Kerala invites bids for multiple classroom IT assets: Multimedia Projector (MMP), Projector Screen (V2), Entry and Mid Level Desktop Computers, Computer Printers (V2), and Entry/Mid Level Laptop. The tender covers procurement in the Kerala region for educational facilities, with no BOQ values disclosed. The buyer reserves the right to modify quantities by up to 25% during both the initial and contract periods, using the stated delivery framework. Bidders should align with flexible delivery windows based on the formula provided. This opportunity targets standardized AV and computing equipment for government education campuses.

Technical Specifications & Requirements

  • Items identified: Multimedia Projector (MMP), Projector Screen (V2), Entry and Mid Level Desktop Computers, Computer Printer (V2), Entry/Mid Level Laptop.
  • No explicit technical specifications, standards, or BOM values published in the data.
  • Key delivery terms reference a scalable quantity approach (up to 25% increase during order and contract) with delivery time calculated as (Extended quantity ÷ Original quantity) × Original delivery period, minimum 30 days.
  • Delivery commencement tied to the last date of original order; extended period adjustments apply upon option exercise.
  • Organization emphasizes procurement of standard classroom IT hardware suitable for higher education campuses in Kerala.

Terms, Conditions & Eligibility

  • Option Clause: Up to 25% quantity increase at contracted rates; delivery period adjusts with the calculated formula.
  • Delivery timing begins after the last original delivery date; time extension minimum 30 days.
  • EMD amount and exact payment terms not disclosed in the provided data.
  • Generic ATC terms uploaded; no explicit warranty, penalties, or AMC details appear in the available information.
  • No BOQ, no start/end dates, or explicit eligibility criteria provided in the tender content.

Key Specifications

  • Product/service names: Multimedia Projector, Projector Screen, Desktop Computers (Entry/Mid Level), Computer Printer, Laptop (Entry/Mid Level)

  • Quantities: Not disclosed in data; quantity flex up to 25% allowed

  • Estimated value: Not disclosed

  • Experience: Prior supply of classroom IT hardware to educational institutions preferred

  • Quality/standards: Not specified in tender data

Terms & Conditions

  • Key term: Quantity variation up to 25% during contract with adjusted delivery period

  • Key term: Delivery starts from last date of original order; minimum 30 days for extensions

  • Key term: EMD amount and payment terms are not disclosed in the provided data

Important Clauses

Payment Terms

Not disclosed in the provided tender data; bidders should await official ATC for terms

Delivery Schedule

Delivery period recalculated with (Increased quantity ÷ Original quantity) × Original delivery period; minimum 30 days

Penalties/Liquidated Damages

Not specified in the provided data; ATC may define LD or penalties in the final tender

Bidder Eligibility

  • Experience in supplying classroom IT hardware (AV, desktops, laptops) to educational institutions

  • GST registration and financial stability proof

  • Authorized OEM/Dealer authorizations if required by ATC

Past Similar Tenders (Historical Results)

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Entry and Mid Level Laptop - Notebook,Multimedia Projector (MMP),Projector Screen (V2)

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THIRUVANANTHAPURAM, KERALA

Posted: 30 September 2025
Closed: 13 October 2025
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Entry and Mid Level Laptop - Notebook,Multimedia Projector (MMP),Projector Screen (V2)

Deputy Directorate Of Education Ernakulam

THRISSUR, KERALA

Posted: 29 April 2025
Closed: 9 May 2025
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N/a

PALAKKAD, KERALA

Posted: 13 March 2025
Closed: 24 March 2025
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Entry and Mid Level Laptop - Notebook,Multimedia Projector (MMP),Projector Screen (V2)

N/a

ERNAKULAM, KERALA

Posted: 29 August 2025
Closed: 16 September 2025
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Entry and Mid Level Desktop Computer,Multimedia Projector (MMP)

Nagapattinam District Panchayats

NAGAPATTINAM, TAMIL NADU

Posted: 4 July 2025
Closed: 14 July 2025
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Historical Data

Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar classroom IT hardware supply

4

Financial statements (last 2-3 years) showing stability

5

EMD/Security deposit documentation (amount not specified in data)

6

Technical bid documents demonstrating compliance with AV and IT hardware

7

OEM authorizations or authorized dealership certificates (if applicable)

Frequently Asked Questions

Key insights about KERALA tender market

How to bid for multimedia projector procurement in Kerala 2025?

Submit the bid with organization details: Directorate Of Collegiate Education, Kerala; provide AV equipment details (Multimedia Projector, Projector Screen, Desktops, Printers, Laptops). Include GST, PAN, financials, and OEM authorizations. Ensure you meet the 25% quantity option and delivery time framework described in ATC.

What documents are required for Kerala IT equipment tender submission?

Required documents include GST registration, PAN card, experience certificates for similar education hardware supply, last 2-3 years financial statements, EMD documentation, technical bid, and OEM authorization certificates if applicable, as per T&C terms.

What are the delivery terms for the Kerala procurement bid 2025?

Delivery starts from the last date of the original order; if quantities increase, the extended delivery period uses the formula (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. The purchaser may extend to cover the original delivery period.

Which equipment categories are included in the Kerala tender 2025?

The scope includes Multimedia Projector, Projector Screen (V2), Entry/Mid Level Desktop Computers, Computer Printer (V2), and Entry/Mid Level Laptop. There are no published BOQ items or explicit specifications in the available data.

Is there an EMD amount specified for the Kerala procurement?

No specific EMD amount is disclosed in the current tender data. Bidders should await official ATC or tender documents for the exact EMD value and payment method.

What standards or certifications are required for Kerala IT hardware tender?

The provided data does not specify standards or certifications. Bidders should review the ATC and final tender documents for any IS/ISO/OEM requirements and ensure compliance with any device-level specifications requested.

How can I verify eligibility for the Kerala education equipment bid 2025?

Verify eligibility via: organization registration (Directorate Of Collegiate Education, Kerala), relevant experience in supplying educational hardware, financial stability, GST compliance, and potential OEM authorizations. The ATC will confirm any mandatory criteria and delivery conditions.

What is the scope of quantity adjustment in this Kerala tender?

The purchaser may increase or decrease quantity up to 25% at contracted rates. Delivery time will adjust per the formula with a minimum 30 days; original delivery period applies if extended. Keep monitoring official updates for exact numbers.

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