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Patan District Panchayat LED Luminaire Tender Gujarat 2025 IS 10322 Part 5 Section 3 Q3

Bid Publish Date

19-Nov-2025, 9:23 pm

Bid End Date

02-Dec-2025, 10:00 am

Bid Opening Date

02-Dec-2025, 10:30 am

Location

PATAN , GUJARAT

Progress

Issue19-Nov-2025, 9:23 pm
AwardPending
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Quantity

120

Bid Type

Two Packet Bid

Categories 5

DISCRETE COMPONENTS LED LIGHT LIGHT AND BULBS LED LUMINARIES LED STREET LIGHT

Tender Overview

Patan District Panchayat, operating under the Gujarat Panchayats And Rural Housing Department, seeks a supplier for LED luminaire for road and street lights conforming to IS 10322 Part 5 Section 3 (Q3). The tender specifies a quantity variation option up to 25% of bid quantity and the ability to extend delivery within contracted rates. The activity scope centers on LED street lighting components with IS 10322 compliance, ensuring standardization across municipal infrastructure. The contract structure relies on original delivery timelines with potential extensions, and bidders must align to the option clause during fulfillment. The BOQ items are currently not listed, indicating a payload-focused procurement approach with emphasis on compliance rather than fixed quantities. Unique aspects include supplier readiness for quantity adjustments and extended delivery periods under contract terms.

Technical Specifications & Requirements

  • Product category: LED luminaire for road and street lights
  • Standard: IS 10322 (Part 5 / Section 3) (Q3) for compliance and performance
  • Scope context: Tender emphasizes procurement of lighting fixtures with municipal deployment relevance across Gujarat
  • BOQ status: No items listed in the current BOQ, indicating potential for fixed-format submission aligned to IS compliance and delivery capacity
  • Key terms: Option to adjust quantity by up to 25% during contract and extended delivery period rules; delivery starts from the last date of the original delivery order

Terms, Conditions & Eligibility

  • Option clause: Purchaser may increase/decrease quantity up to 25% of bid/contract quantity
  • Delivery timing: Extended delivery time calculated as (Increased quantity ÷ Original quantity) × Original delivery period with a minimum of 30 days
  • Delivery period extension: May extend to the original delivery period during option exercise
  • Compliance expectation: Bidders must comply with option and delivery terms as stated by the purchaser

Key Specifications

  • Product/service: LED luminaire for road and street lights

  • Standards: IS 10322 (Part 5 / Section 3) for Q3 compliance

  • Quantity context: No BOQ items listed; procurement relies on IS-compliant delivery capacity

  • Delivery terms: Delivery from last date of original delivery order; option-based quantity adjustments up to 25%

  • Quality/standards: Emphasis on IS 10322 conformance and supplier capability to meet municipal deployment needs

Terms & Conditions

  • Option Clause: Up to 25% quantity variation during contract and currency of contract

  • Delivery: Calculated extension formula with minimum 30 days

  • Compliance: LED luminaire must conform to IS 10322 Part 5 Section 3 (Q3) and be suitable for road/street lighting

Important Clauses

Payment Terms

Not explicitly detailed in available terms; bidders should expect standard government payment mechanisms post-acceptance per contract

Delivery Schedule

Delivery period starts from the last date of the original delivery order; extended delivery time applies when option clause is exercised

Penalties/Liquidated Damages

Not specified in the available terms; bidders should review ATC document for LD or penalties, if any

Bidder Eligibility

  • Must meet IS 10322 (Part 5 / Section 3) (Q3) compliance for LED luminaires

  • Demonstrate capability to handle quantity variation up to 25% under contract

  • Provide OEM authorization or authorized distributor confirmation for LED luminaires

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar LED luminaires or street lighting projects

4

Financial statements (latest audited, if available)

5

EMD/Security deposit documentation

6

Technical bid documents demonstrating IS 10322 compliance

7

OEM authorization or authorized distributor certificate (if applicable)

Frequently Asked Questions

Key insights about GUJARAT tender market

How to bid for LED luminaire tender in Patan Gujarat 2025?

Bidders must submit IS 10322 compliant LED luminaires with OEM authorization, GST, PAN, and financial documents. The tender allows a 25% quantity variation and requires readiness for delivery extension. Prepare an IS 10322 (Part 5/Section 3) compliant proposal, show delivery capacity, and attestation of technical compliance in the bid.

What documents are required for Patan LED procurement bid in Gujarat?

Required documents include GST registration, PAN card, experience certificates for similar LED luminaires, latest financial statements, EMD documentation, technical bid demonstrating IS 10322 compliance, and OEM authorization if applicable. These must be submitted as part of the bid package to participate.

What are the EMD and payment terms for this tender in Patan?

EMD amounts are not explicitly stated in the available data; bidders should prepare as per tender ATC. Payment terms are not detailed here; typically government tenders follow post-delivery payment or milestone-based terms, subject to contract approval and acceptance of delivered luminaire quality.

When is the delivery timeline and option quantity clause for this tender?

Delivery is governed by the last date of the original delivery order, with optional quantity adjustments up to 25% at contracted rates. If exercised, extended delivery time uses the formula (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.

What standards and certifications are required for this LED tender?

Bidders must provide IS 10322 (Part 5 / Section 3) (Q3) compliant LED luminaires. OEM authorization or distributor certification is needed if not manufacturing directly. Ensure product datasheets show IS 10322 conformity and performance metrics as per Q3 requirements.

How to verify eligibility for the Patan LED lighting tender in Gujarat?

Verify IS 10322 compliance, confirm OEM authorization, assemble GST PAN financials and experience certificates for similar road lighting projects, and be prepared to demonstrate delivery capacity for potential 25% quantity variation during contract execution.

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