GEM

Rourkela Steel Plant SMS India Proprietary Equipment Tender 2025 - VME CPU Card & Plate Level SMS India PLC Standards

Posted

18 Oct 2025, 11:26 am

Deadline

04 Nov 2025, 04:00 pm

Location

SUNDARGARH , ODISHA

Latest Corrigendum Available

Progress

Issue18 Oct 2025, 11:26 am
Corrigendum28 Oct 2025
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • OEM-only eligibility: OEM M/s SMS India Pvt Ltd or authorized dealers; strictly proprietary buy
  • • Commissioning support included; on-site installation assistance mandatory
  • • Payment terms: 80% against garn within 10 days, 20% after commissioning
  • • Delivery timeline: 12 weeks from order placement; firm price till delivery
  • • Warranty: 12 months from use or 18 months from supply (earlier date prevails)
  • • Inspection at RSP Central Stores; inspection by RSP Inspection (MM) and indentor
  • • GST to be self-assessed by bidder; GST reimbursement as per actuals or applicable rates
  • • Annexures A & B must be submitted on firm letterhead; non-submission leads to rejection
  • • No technical deviation accepted; GeM terms apply; ITC credit possible for buyer

Tender Overview

Rourkela Steel Plant (SAIL), a major steel producer, seeks procurement of OEM-provided hardware, explicitly proprietary material from SMS India Pvt Ltd for at-site installation and commissioning. The scope targets a single OEM buy with mandatory OEM authorization, guaranteeing a 12-month minimum warranty (or 18 months from supply, whichever is earlier) and a delivery window of 12 weeks from order. The package requires packaging fit for transit and on-site commissioning support, with inspection at the RSP Central Stores. The price must be quoted on an FOB-like equivalent (F.O.R.) basis, inclusive of GST. A strong differentiator is the OEM-only eligibility with required Annexures A & B on firm letterhead. The tender emphasizes no technical deviation and strict adherence to terms including ITC considerations for SAIL-RSP.

Technical Specifications & Requirements

  • OEM requirement: Only M/s SMS India Pvt Ltd or authorized dealers may participate; OEM authorization must be submitted if bidding via an agent. Proprietary items are specified for direct OEM supply.
  • Delivery: Within 12 weeks from order placement; packing to prevent transit damage.
  • Payment terms: 80% against garn within 10 days, remaining 20% on commissioning.
  • Warranty/guarantee: Minimum 12 months from use or 18 months from supply (earlier date prevails).
  • Inspection: At RSP Central Stores; inspection by RSP Inspection (MM) and indentor; material acceptance contingent on details and warranty certificate.
  • GST: Bidders to self-ascertain GST; reimbursement as per actuals or applicable rates, up to quoted GST percentage.
  • Price variation: Firm price till delivery; no deviations accepted.

Terms, Conditions & Eligibility

  • Proprietary buying case; only OEM or authorized dealers may participate; non-OEM bidders must submit OEM authorization.
  • ATC/Annexures: Submit Annexure A & B on firm letterhead with signature and stamp.
  • Technical deviation: Not permitted; offers must comply with all bid terms and GeM terms.
  • Commissioning support: On-site commissioning included; supplier to provide support for installation.
  • Documentation: GST, PAN, experience certificates, financial statements, EMD/ security deposit where applicable; submission must be on GeM portal for all items.
  • Contract risk: RPN clause applies for non-performance after 15 days’ notice.

Key Specifications

    • OEM requirement: M/s SMS India Pvt Ltd or authorized dealer
    • Delivery: 12 weeks from order date, packing for transit safety
    • Payment terms: 80% against garn within 10 days; 20% after commissioning
    • Warranty: 12 months from use or 18 months from supply; whichever is earlier
    • Inspection: At RSP Central Stores, by RSP Inspection (MM) and indentor
    • GST handling: Bidder to determine GST; reimbursement as per actuals or applicable rate
    • Price: Firm till delivery; no price variation clause

Terms & Conditions

  • OEM-only eligibility with mandatory OEM authorization for non-OEM bidders

  • On-site commissioning support included; ensure proper installation readiness

  • Delivery within 12 weeks and firm price till delivery; GST as applicable

Important Clauses

Payment Terms

80% against garn within 10 days, remaining 20% after commissioning

Delivery Schedule

Delivery within 12 weeks from order placement; firm price till delivery

Penalties/Liquidated Damages

RPN clause applies for non-performance after 15 days’ notice

Bidder Eligibility

  • Only OEM M/s SMS India Pvt Ltd or their authorized dealers may participate

  • OEM authorization must be submitted for bidders operating via third parties

  • No technical deviations from bid terms; adherence to GeM terms

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Required Documents

1

GST registration certificate

2

PAN card of bidder

3

OEM authorization or authorized dealer certificate

4

Annexure A & Annexure B filled on firm letterhead with stamp and signature

5

Technical compliance documents (OEM datasheets, warranties)

6

Financial statements and recent turnover figures

7

Experience certificates of similar projects (if applicable)

8

Warranty certificates of similar items (if available)

Corrigendum Updates

1 Update
#1

Update

28 Oct 2025

Extended Deadline

04 Nov 2025, 04:00 pm

Opening Date

04 Nov 2025, 04:30 pm

Frequently Asked Questions

How to bid for the SMS India OEM procurement in Rourkela?

Bidders must be OEM or authorized dealers, submit Annexure A & B on firm letterhead, provide OEM authorization if bidding through a dealer, and comply with 80% payment against garn within 10 days and 20% after commissioning. Include on-time commissioning and central stores inspection readiness.

What documents are required for the RSP proprietary buy tender in Odisha?

Submit GST certificate, PAN, OEM authorization, Annexure A & B, technical compliance certificates, financial statements, experience certificates, and warranty documents. Ensure material packaging meets transit safety and commissioning support details are provided.

What are the delivery and warranty terms for this tender in 2025?

Delivery must occur within 12 weeks from order; price remains firm till delivery. Warranty is 12 months from use or 18 months from supply (earlier date prevails). On-site commissioning support is included as part of the contract.

What is the payment schedule for the RSP SMS equipment bid?

Payment comprises 80% against garn within 10 days of order placement and 20% after successful commissioning. GST is to be quoted inclusively, with ITC credit to the purchaser as applicable.

Which organization will inspect the delivered items for this tender?

Inspection occurs at RSP Central Stores with RSP Inspection (MM) and the indentor validating material details and warranty certificates before acceptance.

What qualifies as OEM eligibility for participating in this GeM tender?

Only the OEM M/s SMS India Pvt Ltd or their authorized dealers may participate; non-OEM bidders must submit explicit OEM authorization to bid; no deviations from specified terms are allowed.

Are there any price variation allowances for this procurement?

No. The Price Variation Clause states Firm till delivery, ensuring that the quoted price remains unchanged through the 12-week delivery window.

What branding requirements exist for the material?

The supplier must emboss the supplier’s monogram on the material and provide commissioning support; branding stipulations are part of the delivery and acceptance criteria.