GEM

Indian Army Office Supplies Tender Barmer Rajasthan 2025 – Pens, Binders, Paper & Envelopes with 25% Option Clause

Posted

18 Oct 2025, 04:39 pm

Deadline

28 Oct 2025, 05:00 pm

Location

BARMER , RAJASTHAN

Progress

Issue18 Oct 2025, 04:39 pm
AwardPending
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Quantity

4728

Category

Ball Pen Black

Bid Type

Two Packet Bid

Categories 14

TUBE COPIER PAPER PAPER ROLL BINDER CLIP BALL PEN TAPE SUPPLY BLANK CD MARKING TOOLS CUTTER PEN STRING INSTRUMENTS STAPLER PLASTIC PRINTING AND WRITING PAPER

Tender Overview

  • Organization: Indian Army (Department Of Military Affairs) in BARMER, RAJASTHAN (344001) seeking multiple office supplies across 57 items, including ball pens, binders, papers, envelopes, CDs, tapes, folders, and related stationery.
  • Scope includes a broad inventory list with 57 distinct items; no explicit unit prices disclosed.
  • Notable procurement constraints include a 25% quantity option during contract placement and potential extended delivery time based on usage of the option clause.
  • Pre-bid interaction is mandatory at the buyer location; OEM authorization and police verification are required, with warranty documentation requested.
  • Delivery requirements specify packing, marking, and receipt timelines at GE (AF) Utarlai; outstation suppliers must ensure damaged goods are not the department’s responsibility.
  • This tender emphasizes compliance with delivery charges and timely delivery within stated windows; it lacks specific product specifications but imposes multiple documentary prerequisites and audit/verification commitments.

Technical Specifications & Requirements

  • Product categories: Ball pens (black/blue/red), binder clips (various sizes), blank CDs, JK bond paper, Casio calculator, carbon paper, various tapes, flags, lattha, dak folders, DVD-RW, laminated envelopes, erasers, adhesives (Pidilite), file covers, gel pens, markers, sticky notepads, packaging tapes, cutting tools, pins, pencils, sharpeners, sketch pens, stamp pads, staplers, tags, Uniball pens, Xerox papers, plotter papers, and more.
  • Delivery/packaging: Rates to include delivery charges to Office premises of GE (AF) Utarlai; proper packing/marking for outstation suppliers; no in-transit insurance by department; receipts must reach on time.
  • Delivery timeline: Stores delivered within 10 days of order; if delays expected, written intimation required and may be considered for extension.
  • Option clause: Purchaser may increase/decrease quantity up to 25% of bid/contract quantity during and after award; extension of delivery period calculated as (additional quantity/original quantity) × original period, min 30 days.
  • ATC/Compliance: OEM authorization in same category if applicable; police verification not older than 1 year; working capital certificate; UDIN-based audit for last three years; brand and warranty declarations on company letterhead.

Terms, Conditions & Eligibility

  • EMD/Performance: Specific EMD not disclosed in the public data; bidders must comply with the option clause and delivery terms.
  • Delivery: 10-day delivery window; outstation packing/marking to enable timely receipt; no department liability for transit loss.
  • Documents: PAN Card, GSTIN, Cancelled Cheque, EFT Mandate; police verification within 1 year; working capital certificate; audit UDIN for last 3 years; brand and warranty declarations.
  • Eligibility: Not under liquidation or bankruptcy; must provide undertaking of financial stability; pre-bid interaction attendance mandatory.
  • Quality/Compliance: OEM authorization if applicable; warranty certificate on company letterhead; delivery charges included in quoted rates; acceptance of extended delivery periods under option clause.
  • Warranty/Penalties: Warranty declarations requested; penalties/LD terms not explicitly detailed in the provided data.

Key Specifications

  • 57 item BOQ with no published unit rates or quantities in the provided data

  • Delivery to GE (AF) Utarlai; packing/marking to identify packaging

  • Delivery within 10 days; written intimation if delayed

  • Option clause allows ±25% quantity variation during/within contract period

  • Notices require pre-bid interaction at buyer location

  • Police verification certificate required for defense area use

Terms & Conditions

  • Option to increase/decrease quantity by 25%

  • Delivery charges included in quoted rates

  • Pre-bid interaction and OEM authorization requirements

Important Clauses

Payment Terms

Not explicitly published; delivery charges must be included; payment terms to be clarified in final contract

Delivery Schedule

Stores to be delivered within 10 days; extension possible with written intimation and approval

Penalties/Liquidated Damages

Not detailed in available data; LD provisions to be defined in final contract

Bidder Eligibility

  • Not under liquidation or bankruptcy

  • Must provide working capital certificate

  • Attends mandatory pre-bid interaction

Bill of Quantities (BOQ) 57 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Ball Pen Black Ball Pen Black Reynolds/cello/doms 15 pkt offgbsoutarlai 20
2 Ball Pen blue Ball Pen blue Reynolds/cello/doms 30 pkt offgbsoutarlai 20
3 Ball Pen Red Ball Pen Red Reynolds/cello/doms 15 pkt offgbsoutarlai 20
4 Binder clip 15 mm Strong Grip Binder clip 15 mm Strong Grip 160 pkt offgbsoutarlai 20
5 Binder clip 32 mm Strong Grip Binder clip 32 mm Strong Grip 160 pkt offgbsoutarlai 20
6 Blank CD-R Blank CD-R HP/Writex 50 nos offgbsoutarlai 20
7 Bond paper JK Bond paper JK 10 ream offgbsoutarlai 20
8 Calculator Casio Calculator Casio 15 nos offgbsoutarlai 20
9 Carbon paper 100 Sheet good quality Carbon paper 100 Sheet good quality 5 pkt offgbsoutarlai 20
10 Cello Tape 24 mm good quality Cello Tape 24 mm good quality 40 nos offgbsoutarlai 20
11 Cello Tape 48 mm good quality Cello Tape 48 mm good quality 20 nos offgbsoutarlai 20
12 Colour flag Oddy Colour flag Oddy 150 pkt offgbsoutarlai 20
13 Cotton white Lattha good quality Cotton white Lattha good quality 90 mtr offgbsoutarlai 20
14 Dak folder leather good quality Dak folder leather good quality 20 nos offgbsoutarlai 20
15 DVD CD RW DVD CD RW HP/Writex 150 nos offgbsoutarlai 20
16 Enevelope 11 x 5 inch Inner laminated with cloth Enevelope 11 x 5 inch Inner laminated with cloth 90 pkt offgbsoutarlai 20
17 Enevelope 14 x 10 Inner laminated with cloth Enevelope 14 x 10 Inner laminated with cloth 30 pkt offgbsoutarlai 20
18 Enevelope 16 x 12 inch Inner laminated with cloth Enevelope 16 x 12 inch Inner laminated with cloth 20 pkt offgbsoutarlai 20
19 Eraser Eraser Natraj/Apsara 20 pkt offgbsoutarlai 20
20 Fevicol Tube 500 Gm Pidilite Fevicol Tube 500 Gm Pidilite 15 btl offgbsoutarlai 20
21 File cover Printed as per sample File cover Printed as per sample 1,500 nos offgbsoutarlai 20
22 Gel Pen Blue Gel Pen Blue Fair/Hayman/Montex 40 pkt offgbsoutarlai 20
23 Gel pen green Gel pen green Fair/Hayman/Montex 2 pkt offgbsoutarlai 20
24 Gel Pen Red Gel Pen Red Fair/Hayman/Montex 20 pkt offgbsoutarlai 20
25 Highlighter Pen Highlighter Pen Luxer/Apsara/Nataraj 15 pkt offgbsoutarlai 20
26 Notepad 2 x 3 inch sticky pad Oddy Notepad 2 x 3 inch sticky pad Oddy 100 nos offgbsoutarlai 20
27 Packing tape brown good quality Packing tape brown good quality 90 roll offgbsoutarlai 20
28 Paper cutter small good quality Paper cutter small good quality 40 nos offgbsoutarlai 20
29 Paper Pin T type good quality Paper Pin T type good quality 150 pkt offgbsoutarlai 20
30 Pencil brown Pencil brown Luxer/Apsara/Nataraj 30 pkt offgbsoutarlai 20
31 Pencil cell Pencil cell Durocell/Panasonic 90 nos offgbsoutarlai 20
32 Pencil HB Soft Pencil HB Soft Natraj/Apsara 40 pkt offgbsoutarlai 20
33 Permanent marker black Permanent marker black Doms/Luxor 30 pkt offgbsoutarlai 20
34 Permanent marker blue Permanent marker blue Doms/Luxor 30 pkt offgbsoutarlai 20
35 Plastic Dori good quality Plastic Dori good quality 80 nos offgbsoutarlai 20
36 Plastic scale 1 inch Plastic scale 1 inch Apsara/Nataraj/ Camlin 90 nos offgbsoutarlai 20
37 Poker with plastic hamdle good quality Poker with plastic hamdle good quality 60 nos offgbsoutarlai 20
38 Register 2 qr Vansh hard cover Register 2 qr Vansh hard cover 70 nos offgbsoutarlai 20
39 Register 3 qr Vansh hard cover Register 3 qr Vansh hard cover 50 nos offgbsoutarlai 20
40 Register 4 qr Vansh hard cover Register 4 qr Vansh hard cover 40 nos offgbsoutarlai 20
41 Scale steel 01 inch Scale steel 01 inch Apsara/Nataraj/ Camlin 30 nos offgbsoutarlai 20
42 Sharpner Sharpner Natraj/Apsara 15 pkt offgbsoutarlai 20
43 Sketch pen Sketch pen Luxer/Apsara/Nataraj 30 pkt offgbsoutarlai 20
44 stamp pad stamp pad Camlin/Ashoka 30 nos offgbsoutarlai 20
45 Stapler pin large Kangaro Stapler pin large Kangaro 100 nos offgbsoutarlai 20
46 Stapler pin small Kangaro Stapler pin small Kangaro 250 pkt offgbsoutarlai 20
47 Stapler Small No 10 Kangaro Stapler Small No 10 Kangaro 30 nos offgbsoutarlai 20
48 Tag 1 feet long green good quality Tag 1 feet long green good quality 60 bdl offgbsoutarlai 20
49 Uniball eye Pen Black Uniball eye Pen Black 8 pkt offgbsoutarlai 20
50 Uniball eye Pen Blue Uniball eye Pen Blue 15 pkt offgbsoutarlai 20
51 Uniball eye pen Green Uniball eye pen Green 5 pkt offgbsoutarlai 20
52 Uniball eye pen red Uniball eye pen red 8 pkt offgbsoutarlai 20
53 Xerox paper A3 size Jk Xerox paper A3 size JK Coper/ Century 20 ream offgbsoutarlai 20
54 Xerox paper A4 Jk Xerox paper A4 JK Coper/Century 350 ream offgbsoutarlai 20
55 Xerox Paper FS Size JK Xerox Paper FS Size JK Coper/Century 100 ream offgbsoutarlai 20
56 Plotter Paper Roll 36 inch Plotter Paper Roll 36 inch, 50m & 80 GSM, Oddy 2 roll offgbsoutarlai 20
57 Plotter Paper Roll 24 inch Plotter Paper Roll 24 inch, 50m & 80 GSM, Oddy 3 roll offgbsoutarlai 20

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Required Documents

1

Copy of PAN Card

2

Copy of GSTIN

3

Copy of Cancelled Cheque

4

Copy of EFT Mandate duly certified by Bank

5

Police verification certificate not older than 1 year

6

Working capital certificate

7

Audit completion certificate with UDIN (last 3 years)

8

Brand declaration on company letterhead

9

Warranty certificate on company letterhead

10

OEM authorization (if applicable)

Frequently Asked Questions

How to bid for the Indian Army office supplies tender in Barmer Rajasthan 2025?

Bidders should participate in the mandatory pre-bid interaction at the buyer location, submit OEM authorizations if applicable, provide police verification not older than 12 months, and attach a working capital certificate with the bid. Ensure GSTIN, PAN, EFT mandate, and UDIN-based audit for the last three years are included.

What documents are required for the Barmer office supplies procurement bid 2025?

Required documents include PAN Card, GSTIN, Cancelled Cheque, EFT Mandate certified by bank, police verification, working capital certificate, UDIN-based audit for three years, brand and warranty declarations on letterhead, and OEM authorization if applicable.

What are the delivery terms for stores under this Indian Army tender in Rajasthan?

Delivery must occur within 10 days of order; outstation shipments require proper packing and marking; department bears no transit insurance; receipts must reach GE (AF) Utarlai on time. If delays are expected, written notice may lead to consideration of extension.

Which items are included in the 57-category BOQ for the Barmer tender?

The BOQ spans pens (ball pens in multiple colors), binders of various sizes, paper products (Xerox JK papers, bond papers), CDs/DVDs, tapes, folders, envelopes, markers, highlighters, notebooks, staplers, pins, pencils, and related office supplies, with delivery at the Utarlai location.

What are the option clause details for quantity variation in this tender?

The purchaser may adjust quantity up to 25% of bid quantity at contract award or during the currency, with delivery period extended using a formula: (additional quantity/original quantity) × original period, minimum 30 days, and may extend up to the original delivery period.

What OEM/brand verifications are required for this defense procurement?

If applicable, provide OEM authorization in the same category; a police verification certificate within the past year is required due to defense area use; brand declaration and warranty certificates must be submitted on company letterheads.

What is included in the delivery charges for this procurement in Rajasthan?

Quoted rates must include delivery charges to the GE (AF) Utarlai office premises; no separate transit insurance charges will be paid by the department; ensure packing/marking supports timely receipt and identification.

How is compliance with audit and financial stability evaluated for bidders?

Bidder must provide an audit completion certificate with UDIN for the last three years and a working capital certificate; bidders must not be under liquidation or bankruptcy and must submit an undertaking to confirm financial stability with bid.