GEM

Controller General Of Defence Accounts Vehicle Location Tracking Device Tender North Sikkim 2025

Bid Publish Date

21-Nov-2025, 6:35 pm

Bid End Date

01-Dec-2025, 7:00 pm

Bid Opening Date

01-Dec-2025, 7:30 pm

Location

NORTH SIKKIM , SIKKIM

Progress

Issue21-Nov-2025, 6:35 pm
AwardPending
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Quantity

6

Bid Type

Two Packet Bid

Key Highlights

  • • Quantitative option: 25% increase/decrease in order quantity at contracted rates
  • • Advance sample approval: 5 days from contract award
  • • Delivery period adjustments based on extended quantity with minimum 30 days
  • • Mandatory functional service centre in each consignee state for carry-in warranty
  • • Supply, installation, testing, commissioning, operator training, and statutory clearance requirements
  • • No BOQ items available; focus on supply chain and deployment readiness
  • • Non-conforming samples may trigger fresh samples or contract termination

Categories 1

VEHICLE

Tender Overview

The Procuring Organization is the Controller General Of Defence Accounts, Dept of Defence, issuing a tender for a Vehicle Location Tracking Device in North Sikkim (737107). The bid covers supply, installation, testing, commissioning of the device, and operator training, with potential quantity adjustments up to 25% during execution. The contract contemplates advance sample approval within 5 days of award, with bulk supply contingent on approved samples. The scope includes any statutory clearances required (if any) and service/support considerations for ongoing maintenance. The bid emphasizes sample-based acceptance, with penalty implications for major deviations and possible contract termination on non-conformance. The delivery timeline aligns with contract-specific extensions while preserving original rates, and the option clause governs post-award quantity fluctuations at the same contracted rates.

Technical Specifications & Requirements

  • Product category: Vehicle Location Tracking Device intended for defence logistics use.
  • Scope of supply includes: Supply, Installation, Testing, Commissioning, Training of operators and any applicable statutory clearances.
  • Service capability: Bidder/OEM must maintain a Functional Service Centre in the state of each consignee location for carry-in warranty support.
  • Key contractual mechanics: 25% quantity variation rights; delivery period adjustments based on extended quantities; advance sample process with a 5-day review window; incongruent samples may trigger re-sampling or contract termination.
  • Quality/conformance: Adherence to contract specifications framework; non-conforming samples may lead to corrective actions or termination.

Terms, Conditions & Eligibility

  • Advance sample approval required within 5 days of award; bulk manufacturing follows approved sample.
  • 25% quantity variation allowed during contract and currency; delivery timeline adjusts proportionally, with minimum 30 days for extra time.
  • If sample approval delays occur, delivery period is refixed with no liquidated damages for the delay.
  • Scope includes installation, testing, commissioning, and operator training, with statutory clearances if required.
  • Service Centre presence in each consignee state for carry-in warranty is mandatory.
  • All terms to be interpreted per buyer’s contract framework and option clause usage.

Key Specifications

  • Product/service: Vehicle Location Tracking Device

  • Estimated value: Not specified

  • EMD amount: Not specified

  • Delivery location: North Sikkim, 737107

  • Service scope: Supply, Installation, Testing, Commissioning, Training

  • Service Centre requirement: Functional in each consignee state

  • Sample approval window: 5 days from award

  • Quantity flex: 25% variation during contract

Terms & Conditions

  • Advance sample approval within 5 days of award

  • 25% quantity variation allowed at contracted rates

  • Delivery period adjusts with extended quantity; minimum 30 days

  • Carry-in warranty requires service centers in each consignee state

  • Complete scope includes installation, testing, commissioning, and operator training

Important Clauses

Payment Terms

Not specified in the provided data; typical contracts require milestone payments post-delivery and acceptance

Delivery Schedule

Delivery window tied to original delivery period with possible extension based on quantity changes; minimum 30 days for extended time

Penalties/Liquidated Damages

Not explicitly defined; deviations trigger corrective actions or contract termination per buyer’s framework

Bidder Eligibility

  • Proven experience with Vehicle Location Tracking deployments for defence/government entities

  • Demonstrable service capability with state-level service centers

  • Financial stability evidenced by recent statements

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Closed: 25 January 2025
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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similarVehicle Location Tracking deployments

4

Financial statements / turnover evidence

5

EMD/Security deposit documentation (if applicable)

6

Technical compliance documents

7

OEM authorization or dealership/distributor certificate

8

Any statutory clearance certificates (if required)

Frequently Asked Questions

Key insights about SIKKIM tender market

How to bid for vehicle location tracking device tender in North Sikkim 2025?

Bidders must submit GST, PAN, experience certificates for similar deployments, financial statements, EMD documents, and OEM authorizations. Ensure advance sample is prepared within 5 days of award and be ready for supply, installation, testing, commissioning, and operator training as per contract framework.

What documents are required for CGDA vehicle tracking tender 2025?

Required documents include GST registration, PAN, experience certificates for similar tracking systems, financial statements, EMD documentation, technical compliance certificates, OEM authorization, and any statutory clearances. Ensure these are current and verifiable for bid submission.

What is the delivery timeline for vehicle tracking devices in North Sikkim?

Delivery timeline depends on original delivery period; quantity increases up to 25% may extend the period using the formula (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum extension of 30 days.

What are the advance sample requirements for CGDA procurement?

Submit one advance sample within 5 days of contract award. The buyer will approve or list modifications within 5 days. If delayed, the delivery period is refixed without liquidated damages; non-conformance may trigger re-sampling or termination.

What are the service center requirements for carry-in warranty?

Bidders must have a functional service center in the state of each consignee location to support carry-in warranty and timely service for the vehicle tracking devices.

What happens if sample is not approved in CGDA tender?

If the sample is non-conforming, the buyer may require fresh samples or terminate the contract after notifying deviations. The contractor bears sample-related costs until unconditional approval is achieved.

What is the scope of supply for the vehicle tracking device tender?

Scope includes supply, installation, testing, commissioning, and operator training, plus any required statutory clearances. The bid price should cover all components and incidental costs for end-to-end deployment.