GEM

Urban Development Department Uttar Pradesh LED Luminaire Tender Hamirpur 2025 IS 10322 Part 5 Section 3 Q3

Bid Publish Date

21-Nov-2025, 1:57 pm

Bid End Date

01-Dec-2025, 2:00 pm

EMD

₹1,26,378

Location

HAMIRPUR , UTTAR PRADESH

Progress

Issue21-Nov-2025, 1:57 pm
AwardPending
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Quantity

500

Bid Type

Two Packet Bid

Categories 5

DISCRETE COMPONENTS LED LIGHT LIGHT AND BULBS LED LUMINARIES LED STREET LIGHT

Tender Overview

Organization: Urban Development Department Uttar Pradesh; Project: procurement of LED Luminaire for Road and Street Lights conforming to IS 10322 (Part 5 / Section 3) (Q3) for the Nagar Palika Parishad, Hamirpur, UP. Estimated value and exact quantity not disclosed; EMD: ₹126,378. Scope focuses on street lighting luminaires meeting IS 10322 standards with delivery and installation at Hamirpur location. The tender includes an option clause allowing up to 25% quantity variation at contracted rates, with delivery calculations based on original vs extended timelines and a minimum added time of 30 days. The bidding framework emphasizes turnover criteria and OEM turnover as part of eligibility.

Technical Specifications & Requirements

  • Product category: LED Luminaire for Road and Street Lights (V2) complying with IS 10322 (Part 5 / Section 3) (Q3)
  • Delivery location: Nagar Palika Parishad, Hamirpur, Uttar Pradesh
  • Standards & compliance: IS 10322 family; no other specs listed in BOQ
  • Financial prerequisites: EMD ₹126,378; bidder and OEM turnover criteria aligned with the bid document; audited balance sheets or CA certificates required
  • Service requirement: Functional service centre in each consignee state for carry-in warranty; installation/commissioning at site if scope includes
  • Contract terms: Option clause permits up to 25% quantity variation; delivery period adjustments based on formula and minimum 30 days, extending as needed
  • Addressed stakeholders: Nagar Palika Parishad Hamirpur; Urban Local Bodies under UP Urban Development Department

Terms, Conditions & Eligibility

  • EMD: ₹126,378 (as per buyer terms) and associated security deposit procedure
  • Turnover criteria: Minimum average annual financial turnover over last 3 years; audited statements or CA certificate to be uploaded
  • OEM turnover: Same 3-year turnover criterion applied to OEM of offered product; if multi-bid, OEM with highest bid value must meet criteria
  • Service & support: Functional service centre required in each consignee state for carry-in warranty
  • Delivery & installation: Delivery including installation (if covered) to Hamirpur address; option to extend delivery as per clause; delivery timing linked to last delivery order date
  • Documentation: Submission of financials, turnover certificates, and service capability documentation as part of bid
  • Other conditions: Compliance with generic terms; bidders must accept option clause and delivery-time calculations with minimum 30 days added time

Key Specifications

  • LED Luminaire for Road and Street Lights

  • Conformance to IS 10322 (Part 5 / Section 3) (Q3)

  • Delivery location: Nagar Palika Parishad, Hamirpur, UP

  • EMD: ₹126,378

  • Option to increase/decrease quantity up to 25%

  • Last-date extension rules: (quantity change ÷ original quantity) × original delivery period, min 30 days

  • Service Centre in each consignee state for carry-in warranty

Terms & Conditions

  • EMD of ₹126,378 required with bid submission

  • 25% quantity variation allowed during contract

  • Delivery at Hamirpur Nagar Palika Parishad, UP

  • IS 10322 (Part 5 / Section 3) (Q3) compliance mandatory

  • OEM turnover criteria apply; 3-year turnover evidence required

  • Functional service centres required in each consignee state

Important Clauses

Payment Terms

Payment terms aligned with standard government procurement; no specific percentage details provided in data

Delivery Schedule

Delivery period linked to last delivery order; option clause allows extended delivery with minimum 30 days added time

Penalties/Liquidated Damages

Not explicitly detailed in provided data; inferred standard penalties may apply per contract terms

Bidder Eligibility

  • Minimum three-year turnover history with audited statements or CA certificate

  • OEM turnover meets prescribed threshold for highest bid category

  • Functional Service Centre presence in each consignee state for carry-in warranty

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Audited financial statements for last 3 years or CA certificate indicating turnover

4

CA/Cost Accountant certificate confirming bidder turnover

5

OEM authorization letter (if bidding as a principal/partner)

6

Technical bid documents demonstrating IS 10322 compliance (if available)

7

Evidence of functional Service Centre in the State (for carry-in warranty)

8

EMD payment evidence (online or DD as applicable)

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

What documents are required for LED luminaire tender in Hamirpur Uttar Pradesh 2025?

Bidders must submit GST registration, PAN, audited turnover statements for the last 3 years or CA certificate, OEM authorizations if applicable, evidence of a functional service centre in each consignee state, and EMD ₹126,378. Technical bid documents proving IS 10322 compliance should accompany the submission to participate.

How to bid on the LED luminaire tender in Hamirpur UP 2025?

Prepare a bid package with EMD ₹126,378, turnover proof, OEM turnover evidence, service center details, and IS 10322 compliance data. Include a clause accepting the 25% quantity variation option and deliverable scope to Nagar Palika Parishad Hamirpur. Submit online as per portal guidelines and attach all requested documents.

What are the IS 10322 standard requirements for LED luminaires in this UP tender?

Tenders require luminaires conforming to IS 10322 (Part 5 / Section 3) with Q3 specifications. Vendors must prove IS 10322 compliance through product datasheets and test certificates. Ensure housing, photometric performance, and safety features meet the standard during bid submission.

What is the EMD amount and its payment method for this UP tender?

The EMD is ₹126,378. Submit via approved electronic payment or bank demand draft per portal rules. Attach the payment receipt in the bid document package; ensure the EMD is valid for the tender evaluation period and eligible for refund as per contract terms.

When is delivery expected after the original order in this Hamirpur tender?

Delivery period starts from the last date of the original delivery order. If the option clause is exercised, additional time equals (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days, potentially extending to the original delivery window.

What is required regarding service centres for carry-in warranty in UP?

Vendor/ OEM must maintain a functional service centre in each consignee state where carry-in warranty applies. Provide contact details, location addresses, and response commitments in the bid to demonstrate post-sale service readiness.

What turnover evidence is needed for bidder and OEM in this UP procurement?

Submit audited balance sheets for the last 3 years or CA/Cost Accountant certificates showing average annual turnover. If the bidder/OEM is <3 years old, turnover is calculated from completed financial years post-incorporation as per bid requirements.

How does the 25% quantity variation clause affect bids in this UP tender?

The purchaser may increase or decrease the order quantity by up to 25% at contract award and during the currency with contracted rates. Bidders should price accordingly and plan for extended delivery time as per the formula with a 30-day minimum extension.

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