GEM

State Live Stock Development Department Insulated Vaccine Delivery Van Tender Chhattisgarh 2025 – 25% Quantity Option & Service Standards

Bid Publish Date

08-Nov-2025, 12:35 pm

Bid End Date

10-Dec-2025, 12:00 pm

Bid Opening Date

18-Nov-2025, 1:30 pm

Location

KORBA , CHHATTISGARH

Latest Corrigendum Available

Progress

Issue08-Nov-2025, 12:35 pm
Corrigendum21-Nov-2025
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Dedicated/toll-free service support requirement from bidder or OEM
  • • Escalation matrix with dedicated telephone numbers for service support
  • • Malicious code certificate required for hardware/software
  • • Option clause allowing ±25% quantity adjustment at contracted rates
  • • Turnover evidence: audited balance sheets or CA/ CMA turnover certificate
  • • Delivery period mechanics: calculated extension formula with minimum 30 days
  • • No BOQ items; procurement is for insulated vaccine delivery vans (Q3)

Categories 1

VAN

Tender Overview

The State Live Stock Development Department of Chhattisgarh seeks the supply of insulated vaccine delivery vans under the Animal Husbandary Department. The scope focuses on the provision of insulated delivery vehicles, with a flexible quantity clause allowing a 25% increase at the same contracted rates. Delivery timelines hinge on the original delivery period, with extended-time calculations based on order quantities. Bidders must meet financial and compliance prerequisites, including non-liquidity and audited turnover requirements, while offering reliable OEM service support. This procurement emphasizes continuity of vaccine cold-chain logistics and requires dedicated support channels from bidders or OEMs.

Technical Specifications & Requirements

  • Product: insulated vaccine delivery vans (Q3 category) with cold-chain capability suitable for biologics.
  • Scope: pure supply of goods; no installation services specified.
  • Compliance: bidders must upload required certificates; malicious-code certificate mandatory.
  • Serviceability: dedicated toll-free service line and escalation matrix from bidder/OEM.
  • Financial viability: minimum turnover criteria over the last three fiscal years; audited balance sheets or CA/CMA certificate required.
  • Risk/quality: no BOQ lines; emphasis on vaccine-safe transport standards and vehicle reliability for long-term use.
  • Documentation: upload all required turnover and certification documents; ensure non-liquidity status and financial stability.

Terms, Conditions & Eligibility

  • Quantity option: 25% increase/decrease at contract rates; extended delivery time calculated as (increase/original) × original period, minimum 30 days.
  • EMD/financials: bidder must demonstrate financial fitness via turnover certificates; no liquidation or bankruptcy status.
  • Certificates: mandatory malware-free certification; ensure hardware/software does not contain malicious code.
  • Service: dedicated service number and escalation contact details must be provided.
  • Compliance: bid must include all certificates requested; failure to submit may lead to rejection.
  • Delivery terms: scope limited to supply of goods; delivery period linked to original order date; terms to be followed strictly.

Key Specifications

  • Product/service names: insulated vaccine delivery vans

  • Category: Q3 insulated vehicle for cold-chain logistics

  • Estimated value: not specified

  • Experience: turnover evidence required (last 3 years)

  • Quality/compliance: malware-free certification, service escalation matrix

Terms & Conditions

  • 25% quantity variation permitted at contracted rates

  • Delivery period linked to original order date with extended time formula

  • Mandatory turnover evidence and non-liquidity confirmation

Important Clauses

Payment Terms

Not specified in detail; bid must include scope of supply costs and applicable terms per contract

Delivery Schedule

Delivery period commences from last date of original delivery order; extended period based on (increased quantity ÷ original quantity) × original delivery period, minimum 30 days

Penalties/Liquidated Damages

Not explicitly stated; evaluate terms in final bid document and standard government procurement penalties

Bidder Eligibility

  • No liquidation, court receivership, or bankruptcy status

  • Must demonstrate minimum three-year turnover via Audited Balance Sheet or CA/CMA certificate

  • Must provide dedicated service line and escalation matrix

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Audited financial statements or CA/CMA turnover certificate for last 3 fiscal years

4

Certificate of non-liquidation/ insolvency status

5

Malicious code certificate for hardware/software

6

OEM authorization or proof of OEM support capabilities

7

Dedicated service support contact details and escalation matrix

Corrigendum Updates

1 Update
#1

Update

21-Nov-2025

Extended Deadline

10-Dec-2025, 12:00 pm

Opening Date

10-Dec-2025, 12:30 pm

Frequently Asked Questions

Key insights about CHHATTISGARH tender market

How to bid for insulated vaccine delivery van tender in Chhattisgarh 2025?

Bidders must meet eligibility criteria including three-year turnover evidence, non-liquidity status, GST and PAN, and OEM authorization. Provide dedicated service contact, malware-free certification, and all required turnover certificates. The tender allows a 25% quantity variation at contracted rates; ensure delivery timelines align with original order dates and formula-based extensions.

What documents are required for vaccine van tender in CG?

Submit GST certificate, PAN, audited financial statements or CA turnover certificate for the last three years, non-liquidity declaration, malware-free certificate for hardware/software, OEM authorization, and a dedicated service/support contact with escalation matrix. Include any other ATC-specific certificates requested.

What are the delivery terms for insulated vaccine vans in Chhattisgarh?

Delivery begins from the last date of the original delivery order. If quantity increases by up to 25%, additional time is calculated as (increase/original) × original period, with a minimum of 30 days. Extensions may be up to the original delivery period per option clause.

What standards or certifications are required for the vaccine van bid?

A malware-free certificate for hardware/software is required. Ensure compliance with OEM support expectations and provide escalation details. While IS standards are not explicitly listed, bidders should align with general automotive and cold-chain vehicle requirements and ensure vehicle reliability.

What is the EMD or financial requirement for this tender?

EMD details are not provided in the summary; bidders must demonstrate minimum turnover via audited financials or CA/CMA certificates for the last three years. Ensure bidder avoids liquidation and can furnish non-liquidity undertakings with bid submission.

How to ensure service support complies with tender requirements?

Provide a dedicated toll-free service number and an escalation matrix with direct contact details for timely issue resolution. OEM-backed support is preferred; include service response times and replacement policies if applicable.

What is the scope of supply for this vaccine van tender?

Scope specifies only the supply of insulated vaccine delivery vans; no installation or after-sales service is explicitly described in the core terms. Bidders should confirm warranty and AMC options in their bid package and align with OEM terms.

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