GEM

Indian Army Department Of Military Affairs Cart 12 A & Related Office Supplies Tender 2025

Posted

31 Oct 2025, 11:57 am

Deadline

10 Nov 2025, 12:00 pm

Value

₹80,000

Location

KANGRA , HIMACHAL PRADESH

Progress

Issue31 Oct 2025, 11:57 am
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

732

Category

Cart 12 A

Bid Type

Two Packet Bid

Key Highlights

  • • Only basic procurement category data available; focus on office supplies and peripheral items
  • • 25% quantity variation option and extended delivery period formula
  • • No specified EMD amount; confirm at bid opening
  • • Delivery timing hinges on last date of original delivery order
  • • Potential requirement for OEM authorizations for branded items
  • • Minimal technical specifications; rely on standard Army procurement practices
  • • 10 BOQ lines exist but show N/A quantities; prepare generic but compliant bids
  • • Ensure GST/PAN/financials and experience certificates are ready for bid submission

Tender Overview

  • Organization: Indian Army, Department Of Military Affairs. - Procurement scope covers multiple office supply categories including Cart 12 A, Cart 2309, Brother DR 3608, HP Ink Tank MFP 2606, Cart TK-1114, Single Ply Paper, TP Roll 57mm, Mouse Pad, A4 Paper, Cart 110 A. - Estimated value: ₹80,000. - Location: not specified in data, procurement relates to central military supply. - Delivery context: governed by option clause allowing up to 25% quantity variation during contract and currency, with delivery timelines anchored to the original order's delivery period. - Key differentiator: clause enabling adaptive quantities and extension of delivery period at contracted rates. - Unique aspect: extremely minimal specification data; emphasis on quantity flexibility and standard procurement processes.

Technical Specifications & Requirements

  • No product specifications provided in tender data. - BOQ lists 10 items but items are labeled as N/A with no quantities. - Term sheet includes an option clause allowing up to 25% variation in ordered quantity and adjusted delivery time using the formula: (Increase/Original) × Original period with a minimum of 30 days. - No mandatory standards, certifications, or brand requirements are specified. - The lack of technical detail means bidders should rely on common government procurement practices and ensure compliance with general supply chain and delivery obligations. - Ensure readiness for rapid provisioning of basic office consumables and peripherals if required under main contract.

Terms, Conditions & Eligibility

  • EMD: not specified in data; verify at bid stage. - Delivery: option clause permits up to 25% quantity variation; delivery period may extend with extended delivery period rules. - Payment terms: not defined in data; confirm per standard Army procurement terms. - Documents: standard bid submission items (GST, PAN, experience, financials) to be prepared; OEM authorizations may be required for branded items. - Penalty/LD: not specified; negotiate per contract and ensure compliance with delivery timelines. - Eligibility: bidders should be prepared to handle office consumables and equipment components with consistent supply capability.

Key Specifications

  • Office supplies: Cart 12 A, Cart 2309, Brother DR 3608, HP Ink Tank MFP 2606, Cart TK-1114, Single Ply Paper, TP Roll 57mm, Mouse Pad, A4 Paper, Cart 110 A

  • Estimated value: ₹80,000

  • Delivery flexibility: +25% quantity, extended delivery time using formula

  • Delivery period: minimum extension rule of 30 days if original period insufficient

Terms & Conditions

  • 25% quantity variation allowed during contract

  • Delivery period adjustments based on option clause

  • EMD and payment terms to be confirmed at bid stage

Important Clauses

Payment Terms

Not specified; bidders should seek standard Army payment terms during bid submission and confirm milestones

Delivery Schedule

Delivery starts from the last date of original delivery order; option clause may extend time proportionally

Penalties/Liquidated Damages

Not specified; bidders should anticipate LDs per standard government contract and confirm in bid

Bidder Eligibility

  • Experience in supplying office consumables and peripherals

  • Financial capacity to handle ₹80,000 contract value

  • Ability to meet delivery timelines under option clause

  • GST registration and PAN

Bill of Quantities (BOQ) 10 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Cart 12 A Hp and equivlant 20 nos [email protected] 20
2 Cart 2309 Hp and equivlant 1 nos [email protected] 20
3 Brother DR 3608 Hp and equivlant 2 nos [email protected] 20
4 HP Ink Tank MFP 2606 Hp and equivlant 6 nos [email protected] 20
5 Cart TK-1114 Hp and equivlant 1 nos [email protected] 20
6 Single Ply Paper JK and equivlant 40 ream [email protected] 20
7 TP Roll 57mm Hp and equivlant 500 roll [email protected] 20
8 Mouse Pad Hp and equivlant 60 nos [email protected] 20
9 A4 Paper JK 75gsm and equivlant 100 ream [email protected] 20
10 Cart 110 A Hp and equivlant 2 nos [email protected] 20

AI-Powered Bidder Prediction

Companies most likely to bid

Unlock Bidder Insights

AI predictions on likely bidders

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates from similar office supply contracts

4

Financial statements or turnover evidence

5

EMD/Security deposit documentation (to be confirmed in bid)

6

Technical bid documents and compliance statements

7

OEM authorization letters for branded items (if applicable)

Frequently Asked Questions

How to bid for office supplies tender in Indian Army 2025?

Bidders should prepare GST, PAN, financials, experience certificates, and OEM authorizations if branded items are used. The tender allows up to 25% quantity variation and requires readiness to adjust delivery periods. Submit technical compliance and price bid with clear delivery timelines.

What documents are required for Army office supplies bid in 2025?

Required documents include GST certificate, PAN, experience certificates from similar contracts, financial statements, EMD details, technical compliance, and OEM authorizations. Ensure these are submitted with the bid for eligibility and compliance checks.

What is the estimated value and scope of the Army supply tender?

Estimated value is ₹80,000 for multiple items including Cart 12 A and A4 paper. The scope covers office consumables and peripherals with 10 BOQ items, albeit data shows N/A quantities; bid must align to the identified categories and deliver within modified timelines.

What delivery terms apply to quantity variations in this tender?

The purchaser may increase or decrease ordered quantity up to 25% at contract time and during currency. Delivery time scales as (Increased quantity/Original quantity) × Original delivery period with a minimum of 30 days.

What standards or brand requirements are specified for this tender?

No specific standards or brand mandates are listed. Bidders should comply with general government procurement norms, ensure OEM authorizations where applicable, and prepare for standard performance and quality checks during contract execution.

When are payments expected after delivery for Army supplies?

Payment terms are not specified in the data; bidders should verify at bid submission and align with typical Government procurement terms, often 30 days post-completion or upon acceptance.

What is the delivery timeline from the original order in this tender?

Delivery commences from the last date of the original delivery order. If the option clause is exercised, extended time is calculated per the formula with a minimum 30 days; ensure readiness to scale delivery quickly.

How to ensure eligibility for the Indian Army office supplies bid 2025?

Ensure GST and PAN, provide verifiable experience certificates for similar contracts, demonstrate financial stability, obtain OEM authorizations if needed, and prepare a compliant technical bid alongside the price bid to pass initial eligibility checks.