GEM

Panchayati Raj Department Bihar Drinking Water ATM Tender 2025 Version 2 (Q3) - Water Vending Machine Procurement

Bid Publish Date

22-Nov-2025, 11:48 am

Bid End Date

02-Dec-2025, 12:00 pm

Bid Opening Date

02-Dec-2025, 12:30 pm

Location

SAMASTIPUR , BIHAR

Progress

Issue22-Nov-2025, 11:48 am
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Bidder must conform to the option clause allowing ±25% quantity variation with corresponding delivery adjustments
  • • Mandatory Detailed Design Drawings submission within 5 days of contract award and Buyer-approved modifications within 5 days
  • • Pre-dispatch inspection at Seller premises; external lab testing charged to Buyer; in-house testing by Seller free of cost
  • • Delivery/installation at Buyer-provided addresses with potential schedule adjustments if approvals lag
  • • Financial integrity requirement: no liquidation or bankruptcy; mandatory undertaking
  • • No BOQ items specified; procurement focuses on Drinking Water ATM Version 2 capital equipment
  • • Sexually, no explicit EMD value; terms emphasize compliance and design alignment rather than price transparency

Categories 4

WATER VENDING MACHINE VENDING MACHINE ATM MACHINE

Tender Overview

Organization: Panchayati Raj Department, Bihar. Product/service: Drinking Water ATM / Water Vending Machine (Version 2) for Q3. Location: Bihar, India. Estimated value not disclosed; EMD not disclosed. Tender includes quantity flexibility up to 25% and extended delivery timing rules. The buyer reserves rights to modify delivery periods based on option clause, with minimum 30 days adjustment. Detailed Design Drawings must be approved within 5 days of award, with buyer responses within 5 days. Pre-dispatch inspection is required at seller premises; inspection fees borne by the Buyer, not the seller. The address for delivery is defined by the Buyer. The procurement emphasizes compliance with approved drawings and post-approval modifications. Unique aspect: early-stage design alignment prior to fabrication and a formal option-based quantity variation framework.

Technical Specifications & Requirements

  • Product category: Drinking Water ATM / Water Vending Machine (Version 2) (Q3).
  • Delivery terms: Combined delivery timeline tied to last date of original order; additional time formula: (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days. If approvals delay, delivery schedule is adjusted without LD.
  • Quality & inspection: Pre-dispatch inspection at seller premises; external lab/testing charges borne by Buyer; in-house testing facilities provided by Seller at no cost.
  • Design control: Successful bidder must submit Detailed Design Drawings within 5 days of award; approval or modification list provided within 5 days.
  • Financial standing: Bidder must avoid liquidation or bankruptcy; must upload a corresponding undertaking.

Terms, Conditions & Eligibility

  • Option Clause: Purchaser may increase/decrease quantity up to 25% of bid/contracted quantity during and after award, with adjusted delivery time as applicable.
  • Delivery & installation: Actual delivery and commissioning at locations as provided by Buyer; installation schedule aligned to buyer-provided addresses.
  • Payment & penalties: No explicit LD mentioned; payment terms not disclosed.
  • Documentation: Bidders must provide a notarized undertaking regarding financial standing; pre-dispatch inspection arrangement details to be finalized with Buyer.
  • Eligibility: Bidder must not be under liquidation or similar proceedings; must provide a suitable undertaking.

Key Specifications

  • Product: Drinking Water ATM / Water Vending Machine (Version 2) for Q3

  • Delivery framework with 25% quantity variation

  • Detailed Design Drawings to be approved within 5 days of contract award

  • Pre-dispatch inspection by Buyer or Authorized Agency; inspection charges borne by Buyer

  • In-house testing facilities provided by Seller at no cost; external testing charges borne by Buyer

Terms & Conditions

  • Option Clause enabling ±25% quantity change with adjusted delivery period

  • Submission of Detailed Design Drawings within 5 days of award and buyer approval within 5 days

  • Pre-dispatch inspection at Seller premises; external tests funded by Buyer

Important Clauses

Payment Terms

No explicit payment terms stated; procurement relies on design approvals and inspection outcomes.

Delivery Schedule

Delivery period linked to original delivery order; extended time computed per formula with minimum 30 days.

Penalties/Liquidated Damages

Not specified; LD terms not disclosed; contingency for approval delays may adjust schedules.

Bidder Eligibility

  • No liquidation, court receivership, or bankruptcy proceedings

  • Capability to supply Drinking Water ATM/Water Vending machines (Version 2)

  • Ability to provide Detailed Design Drawings within 5 days of award

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar Drinking Water ATM/Water Vending projects

4

Financial statements or solvency certificate

5

EMD/Security deposit documentation (as applicable)

6

Technical bid documents and design/engineering compliance

7

OEM authorizations or approvals (if applicable)

8

Undertaking of non-liquidation or bankruptcy status

Frequently Asked Questions

Key insights about BIHAR tender market

How to bid for the Drinking Water ATM tender in Bihar 2025?

To bid, bidders must submit GST, PAN, experience certificates, financial statements, EMD documentation, and technical compliance. Provide Detailed Design Drawings within 5 days of award and be prepared for pre-dispatch inspection at Seller premises. Ensure compliance with 25% quantity variation and delivery extension rules.

What documents are required for the Bihar water vending tender participation?

Required documents include GST registration, PAN, experience certificates for similar projects, financial statements, EMD/ security deposit proof, OEM authorizations if applicable, and technical bid documents demonstrating design capability and compliance with Version 2 specifications.

What are the key delivery terms for the Bihar water ATM tender?

Delivery timeframe follows the original delivery order; any extension uses the formula (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. Additional time may be granted if approvals delay the schedule, without LD penalties.

How is pre-dispatch inspection handled for the water vending project?

Pre-dispatch inspection is conducted at the seller’s premises by Buyer or Authorized agency; inspection fees and external lab testing charges are borne by the Buyer, while in-house testing facilities are provided by the Seller at no cost.

What is required for Detailed Design Drawings submission in this tender?

Within 5 days of award, bidders must submit Detailed Design Drawings for Buyer approval; the Buyer will approve or list modifications within 5 days, after which the Seller must supply per approved drawings with modifications.

Are there explicit penalties or LD terms in this water ATM tender?

No explicit LD terms are stated in the tender; however, delivery timelines may be adjusted for approval delays, and the option clause allows quantity variations up to 25% with corresponding delivery changes.

What certifications or standards are expected for the water vending machines?

Standards are not specified; bidders should prepare to demonstrate technical compliance for Version 2 water ATM, and submit OEM authorizations if required by the Buyer; ensure capability to meet unit-level testing and installation requirements.

What is the eligibility criterion regarding bidder financial status?

Bidders must not be under liquidation, court receivership, or bankruptcy; an undertaking to this effect must be uploaded with the bid, ensuring financial stability for supplying water vending equipment.

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