GEM

BHEL GeM Tender Bharat Heavy Electricals Limited Manufacturer Authorization, GST, EMD Compliance 2025

Bid Publish Date

13-Nov-2025, 10:04 am

Bid End Date

01-Dec-2025, 10:00 am

Location

MEDAK , TELANGANA

Latest Corrigendum Available

Progress

Issue13-Nov-2025, 10:04 am
Corrigendum24-Nov-2025
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

39920

Category

HY6420111897

Bid Type

Two Packet Bid

Tender Overview

Bharat Heavy Electricals Limited (BHEL), a premier public sector undertaking under the Department of Heavy Industry, seeks bids through GeM for procurement aligned to long-standing BHEL specifications. The tender references 32 BOQ items, though explicit item details are not disclosed; the focus is on vendor readiness, GST/IP, and OEM authorization processes. The scope emphasizes supplier compliance, dimension/inspection reporting, and adherence to BHEL’s delivery expectations, with option-based quantity adjustments up to 25% and a flexible delivery timeline. The unique differentiator lies in the requirement for Manufacturer Test Certificates (MTC) with material and vendor replacement obligations during the warranty period. This bid targets OEMs and authorized distributors with robust compliance capabilities in GST, PAN, and EFT mandates. The procurement is conducted under GeM with a structured ATC on delivery and quality control. This opportunity requires precise documentation and alignment to BHEL’s long-term supply needs.

Technical Specifications & Requirements

  • Mandatory documents: PAN Card copy, GSTIN copy, Cancelled Cheque, EFT Mandate certified by bank
  • OEM authorization: Manufacturer Authorization/Certificate with OEM details if bidding via authorized distributor
  • Invoicing: Invoice must be in the consignee’s name with its GSTIN; upload GST invoice copy and GST payment screenshot on GeM
  • MTC: Manufacturer Test Certificate to accompany material
  • Quality & delivery: Material must meet BHEL specifications; Dimension/Inspection Report required
  • Delivery flexibility: Option to adjust quantity by up to 25%; delivery period based on tender, with extension rules specified
  • Warranty/replacement: Sub-standard delivery replacement within warranty period mandatory
  • Contract clarifications: Delivery schedule accepted by BHEL unless bidder’s terms override; disputes resolved per tender terms

Terms, Conditions & Eligibility

  • EMD practices: Not specified in excerpt; bidders must comply with standard GeM EMD processes
  • GST: GST payable by bidder; reimbursement as actuals or cap on quoted rate; vendor to manage GST independently
  • Vendor code creation: Submission of PAN, GST, cancelled cheque, EFT mandate; vendor code setup required
  • Invoice/Payment: GST invoice to be raised in consignee’s name; GST payment confirmation via portal screenshot
  • Delivery & penalties: Delivery schedule per tender; possible extensions via option clause; penalties not detailed here
  • Warranty/Remedies: If material is substandard, replacement of entire lot during warranty period
  • Clarifications: Any clarifications to be provided as per tender documents; reservations retained by BHEL

Key Specifications

  • Manufacturer Authorization required for OEM/distributor bidders

  • Material must conform to BHEL specifications; Dimension/Inspection Report to accompany material

  • MTC to be submitted with material

  • Invoice to be raised in consignee name with GSTIN; GST portal payment screenshot required

  • Delivery quantity adjustment up to 25% at contract, with extended delivery timelines

  • Warranty period requires full replacement of sub-standard material

Terms & Conditions

  • Option clause allows +/-25% quantity; delivery timelines extend accordingly

  • Vendor must submit GST, PAN, EFT mandate and OEM authorization

  • MTC and Dimension/Inspection Report mandatory with material

Important Clauses

Payment Terms

GST payable by bidder; reimbursement as actuals or capped rate; invoice in consignee name with GSTIN, GST payment screenshot required

Delivery Schedule

Delivery period determined by tender; option to increase quantity up to 25% during contract; extended time computed as (additional quantity / original quantity) × original delivery period, minimum 30 days

Penalties/Liquidated Damages

Not explicitly quantified; sub-standard material must be replaced within warranty period; delivery acceptance subject to BHEL's specifications

Bidder Eligibility

  • Authorized OEM or Manufacturer Authorization holder

  • GST registered vendor with GSTIN and PAN

  • Ability to provide MTC, Dimension/Inspection Reports, and EFT mandate

Past Similar Tenders (Historical Results)

1 found

HY7240194680,HY7240194701,HY7240194698,HY7240194760,HY7240193853,HY7240198766,HY7240198782,HY724019

Bharat Heavy Electricals Limited (bhel)

MEDAK, TELANGANA

Posted: 24 April 2025
Closed: 5 May 2025
GEM

Bill of Quantities (BOQ) 32 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 HY6420111927 MOUNTED POINT A11X6MMXALO MEADIUM 1,350 pieces hpep_cmm_012 60
2 HY6420111897 MOUNTED POINT A11X6MMXWHITE ALO COARSE 1,800 pieces hpep_cmm_012 60
3 HY6420111935 MOUNTED POINT A12X6MMXALO COARSE 2,250 pieces hpep_cmm_012 60
4 HY6420111889 MOUNTED POINT A12X6MMXWHITE ALO COARSE 1,950 pieces hpep_cmm_012 60
5 HY6420111978 MOUNTED POINT A23X6MMXALO COARSE 1,300 pieces hpep_cmm_012 60
6 HY6420111960 MOUNTED POINT A24X6MMXALO COARSE 1,250 pieces hpep_cmm_012 60
7 HY6420111994 MOUNTED POINT A2X6MM X ALO COARSE 1,900 pieces hpep_cmm_012 60
8 HY6420111919 MOUNTED POINT A2X6MMXWHITE ALO COARSE 1,560 pieces hpep_cmm_012 60
9 HY6420152992 MOUNTED POINT A37X6MMXSILICON MEAD 1,100 pieces hpep_cmm_012 60
10 HY6420111951 MOUNTED POINT A4X6MMXALO COARSE 1,650 pieces hpep_cmm_012 60
11 HY6420111900 MOUNTED POINT A4X6MMXWHITE ALO COARSE 1,560 pieces hpep_cmm_012 60
12 HY6420111990 MOUNTED POINT A5X6MMXALO MEADIUM 1,180 pieces hpep_cmm_012 60
13 HY6420211972 MOUNTED POINT B103X6MMXALO COARSE 850 pieces hpep_cmm_012 60
14 HY6420211999 MOUNTED POINT B52X6MMXALO COARSE 950 pieces hpep_cmm_012 60
15 HY6420213983 MOUNTED POINT B52X6MMXALO FINE 1,140 pieces hpep_cmm_012 60
16 HY6420212014 MOUNTED POINT B52X6MMXALO MEADIUM 300 pieces hpep_cmm_012 60
17 HY6420212944 MOUNTED POINT B91X6MMXALO MEADIUM 400 pieces hpep_cmm_012 60
18 HY6420312949 MOUNTED POINT W183X6MMXALO COARSE 400 pieces hpep_cmm_012 60
19 HY6420312868 MOUNTED POINT W186X6MMXALO MEADIUM 400 pieces hpep_cmm_012 60
20 HY6420311969 MOUNTED POINT W205X6MMXALO MEADIUM 880 pieces hpep_cmm_012 60
21 HY6420311942 MOUNTED POINT W220X6MMXALO COARSE 500 pieces hpep_cmm_012 60
22 HY6420312906 MOUNTED POINT W225X6MMXALO MEADIUM 690 pieces hpep_cmm_012 60
23 HY6420311934 MOUNTED POINT W227X6MMXALO COARSE 850 pieces hpep_cmm_012 60
24 HY6420312914 MOUNTED POINT W227X6MMXALO MEADIUM 700 pieces hpep_cmm_012 60
25 HY6420312884 MOUNTED POINT W235X6MMXALO MEADIUM 700 pieces hpep_cmm_012 60
26 HY6420312876 MOUNTED POINTED W184X6MMXALO MEADIUM 650 pieces hpep_cmm_012 60
27 AA6420111048 MOUNTED POINT A11X6MMXALO COARSE 1,950 pieces hpep_cmm_012 60
28 AA6420111013 MOUNTED POINT A1X6MM X ALO COARSE 2,900 pieces hpep_cmm_012 60
29 AA6420111064 MOUNTED POINT A36X6MMXALO COARSE 680 pieces hpep_cmm_012 60
30 AA6420111021 MOUNTED POINT A3X6MMXALO COARSE 3,150 pieces hpep_cmm_012 60
31 AA6420111030 MOUNTED POINT A5X6MMXALO MEADIUM 1,930 pieces hpep_cmm_012 60
32 AA6420212014 MOUNTED POINT B52X6MMXALO MEADIUM 1,050 pieces hpep_cmm_012 60

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Required Documents

1

GSTIN copy

2

PAN Card copy

3

Cancelled Cheque copy

4

EFT Mandate certified by Bank

5

Manufacturer Authorization Form/Certificate with OEM details

6

Manufacturer Test Certificate (MTC) with material

7

Dimension/Inspection Report

8

GST invoice and GST payment screenshot uploaded on GeM

9

Any other documents explicitly required in tender terms

Corrigendum Updates

1 Update
#1

Update

24-Nov-2025

Extended Deadline

01-Dec-2025, 10:00 am

Opening Date

01-Dec-2025, 10:30 am

Frequently Asked Questions

Key insights about TELANGANA tender market

How to bid in the BHEL GeM tender in 2025 for OEM authorization?

To bid, register on GeM, obtain Manufacturer Authorization from the OEM, submit PAN, GSTIN, cancelled cheque, and EFT mandate. Provide MTC and Dimension/Inspection Report with the material, and ensure invoicing is in the consignee’s name with GSTIN. Adhere to the 25% quantity option clause and delivery terms.

What documents are required for BHEL vendor code creation in this tender?

Submit PAN Card, GSTIN, Cancelled Cheque, and EFT Mandate certified by bank; if bidding via Authorized Distributor, attach OEM authorization and complete vendor code creation per GeM process; ensure GST invoicing complies with consignee GSTIN.

What are the key technical specifications demanded by BHEL tender?

Material must meet BHEL specifications; include Manufacturer Test Certificate (MTC) with the material; provide Dimension/Inspection Report; ensure OEM authorization if applicable; invoicing and GST-compliant documentation are mandatory for acceptance.

What is the delivery flexibilty and option clause in this BHEL tender?

The purchaser may increase quantity up to 25% and extend the delivery period using the option clause; extended time calculation is (additional quantity ÷ original quantity) × original delivery period, minimum 30 days, with other terms as tendered.

What are the payment terms and GST requirements for BHEL supply?

GST payable by bidder; reimbursement as actuals or capped rate; invoice must be raised in the consignee’s name with its GSTIN; upload GST invoice and GST payment screenshot on GeM portal for payment processing.

What happens if delivered material is sub-standard in this BHEL tender?

BHEL requires replacement of the entire lot with suitable material within the warranty period; vendor must comply with Dimension/Inspection Report and MTC to validate material conformity.

What is the role of MTC in the BHEL procurement process?

Manufacturer Test Certificate must accompany the material; it verifies conformance to BHEL specifications and supports quality assurance during acceptance and potential warranty claims.

Which organizations or entities qualify for OEM authorization in this tender?

Only manufacturers or authorized distributors with valid OEM authorization certificates can bid; ensure the authorization form includes name, designation, address, email, and phone details—submit with bid.