GEM

Indian Oil Corporation Limited Gear Box Tender Jagatsinghapur Odisha 754102 Lufkin Gears LLC OEM Parts 2025

Posted

25 Oct 2025, 03:39 pm

Deadline

15 Nov 2025, 04:00 pm

Location

JAGATSINGHAPUR , ODISHA

Progress

Issue25 Oct 2025, 03:39 pm
AwardPending
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Quantity

1

Bid Type

Single Packet Bid

Key Highlights

  • • OEM/Brand constraint: M/S Lufkin Gears LLC only; proprietary spare parts requirement
  • • Proprietary approvals: concurrence and authority approvals dated 03.04.2025
  • • Delivery flexibility: 25% quantity up/down during contract and through currency term with minimum 30 days extension
  • • GST handling: bidder to determine GST; reimbursement as actuals or lower of applicable rate
  • • Invoicing rules: GSTIN-based invoicing; upload GST invoice scan and GST portal payment screenshot
  • • Scope clarity: only supply of gear box components; no BOQ items listed
  • • GeM portal alignment: mandatory submission of GST-related documents and OEM authorizations

Categories 3

GEAR BOX BOX GEAR

Tender Overview

Organization: Indian Oil Corporation Limited, Jagatsinghapur, ODISHA. Procurement for Gear Box components with emphasis on genuine OEM parts from M/S Lufkin Gears LLC. No BOQ items listed; scope centers on supply of Goods with an explicit OEM-proprietary parts requirement. Delivery timeline option clause permits up to 25% quantity variance during contract, with extended time calculated as (increase/original quantity) × original delivery period, minimum 30 days. The ATC confirms OEM-only sourcing, ensuring reliability for critical plant operation and unique spare parts alignment. This tender includes GST invoice alignment and GeM portal documentation requirements. Key differentiator is the proprietary parts constraint and finance concurrence for the listed OEM list.

Technical Specifications & Requirements

  • Scope: Supply-only of gear box components; no BOQ items available.
  • OEM constraint: Only M/S Lufkin Gears LLC products accepted; proprietary spare parts required for system reliability.
  • Delivery/quantity flexibility: Option clause allows up to 25% additional quantity during contract.
  • GST compliance: GST to be assessed by bidder; GST invoice must be in consignee name with GSTIN; GST portal screenshot required.
  • ATC references: Proprietary list concurrence dated 03.04.2025; finance approval for proprietary list dated 03.04.2025.
  • Customer contact: Dealing officer contact provided for clarifications.

Terms, Conditions & Eligibility

  • Scope: Supply of Goods only; no services included.
  • OEM-only requirement: Products must be from M/S Lufkin Gears LLC; other makes not acceptable per ATC.
  • Delivery timeline: Delivery period linked to original order date; extended time calculation as specified, minimum 30 days.
  • GST handling: Bidder to determine GST; reimbursement as actual or as per lower rate where applicable.
  • Invoicing: Invoice to be raised in consignee name with consignee GSTIN; GST invoice scanned copy and GST portal payment screenshot to be uploaded on GeM.
  • Documentation: All standard GeM bid submission docs plus OEM authorization and proprietary list approvals required.

Key Specifications

  • Product/service names: gear box components

  • Estimated value: Not specified

  • Quantity: Not specified; 25% quantity option

  • Standards/ certifications: Not specified

  • Delivery location: Jagatsinghapur, Odisha 754102

  • Warranty/AMC: Not specified

  • OEM requirement: M/S Lufkin Gears LLC-only parts

Terms & Conditions

  • 25% quantity variation allowed during contract and extended period with minimum 30 days

  • GST handling and invoicing must follow consignee name and GSTIN rules

  • Only OEM parts from M/S Lufkin Gears LLC are acceptable per ATC

  • Proprietary list approvals dated 03.04.2025 must be obtained

Important Clauses

Payment Terms

GST reimbursement as actuals or lower rate; no explicit advance terms provided

Delivery Schedule

Delivery period begins from last date of original delivery order; extended time formula with minimum 30 days

Penalties/Liquidated Damages

Not specified in data; implied via delivery extensions and performance terms in option clause

Bidder Eligibility

  • Experience in supplying gear box components to large energy/industrial organizations

  • Capability to source OEM parts exclusively from M/S Lufkin Gears LLC

  • GST registered bidder with valid GSTIN and compliance readiness

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar gear box supply

4

Financial statements demonstrating liquidity

5

EMD documents (amount not specified in data; provide as per GeM terms)

6

Technical bid documents confirming OEM authorization for M/S Lufkin Gears LLC

7

OEM authorization from M/S Lufkin Gears LLC for equipment supply

8

Proprietary list concurrence and finance approvals dated 03.04.2025

9

GST invoice sample and portal payment screenshot

10

Consignee name and GSTIN details for invoicing

Frequently Asked Questions

How to bid for IOC gear box tender in Jagatsinghapur Odisha 2025?

To bid, register on GeM, confirm OEM authorization from M/S Lufkin Gears LLC, submit GSTIN, PAN, experience certificates, financials, and OEM-proprietary approvals dated 03.04.2025; ensure 25% quantity flex andGeM invoice compliance.

What documents are required for gear box supply bid in Odisha?

Required documents include GST registration, PAN, experience certificates for gear box supply, financial statements, OEM authorization for Lufkin Gears LLC, proprietary list approvals dated 03.04.2025, and GST invoice sample with portal payment screenshot.

What are the delivery and quantity terms for IOC gear box tender?

Delivery period starts after the original order; option clause allows up to 25% more quantity during contract; extended delivery time uses formula (increase/original) × original period with a minimum of 30 days.

Which manufacturer parts are accepted for the IOC gear box procurement?

Only genuine parts from M/S Lufkin Gears LLC are acceptable; the ATC specifies proprietary list concurrence and finance approvals to support this requirement.

What are the GST requirements for invoicing in this tender?

Invoices must be raised in the consignee name with the consignee GSTIN; upload scanned GST invoice and a GST portal payment screenshot on GeM; bidding must consider GST as per applicable rates.

What is the purpose of the proprietary list approvals dated 03.04.2025?

The approvals confirm authorization to source only OEM parts from the specified vendor; finance concurrence and competent authority approval are required as part of supplier eligibility.

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