GEM

Indian Army Sports Trophies-Handicraft Tender 2025 Department Of Military Affairs India - 25% Quantity Variation Delivery Terms

Posted

28 Oct 2025, 07:15 pm

Deadline

31 Oct 2025, 08:00 pm

Location

SONITPUR , ASSAM

Progress

Issue28 Oct 2025, 07:15 pm
Technical30-10-2025 14:29:45
Financial
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Categories 1

AWARDS

Tender Overview

The opportunity is issued by the Indian Army, Department Of Military Affairs, for the procurement of handicraft-based sports trophies under the Sports Trophies-Handicraft category. The scope centers on authentic handcrafted trophies, with no BOQ items listed and an estimated value not disclosed. A key differentiator is the explicit option clause allowing quantity adjustments up to 25% at contract award and during the currency of the contract, at contracted rates. The tender emphasizes artisanal craftsmanship and flexible fulfillment tied to army sporting events, with delivery timing governed by option-driven calculations. This tender requires bidders to understand the impact of quantity variance on production planning and logistics, while maintaining quality aligned to ceremonial trophy standards.

Technical Specifications & Requirements

  • Product category: Handicraft sports trophies
  • Key terms: Amount of 25% quantity flexibility at contract award and during contract duration
  • Delivery planning: Additional delivery time formula = (Increased quantity Ă· Original quantity) Ă— Original delivery period, with a minimum of 30 days
  • Delivery window: Starts after the last date of the original delivery order; extensions may be granted up to the original delivery period
  • Documentation: No explicit BOQ items; focus on handcrafted trophies with standard ceremonial dimensions and materials (not detailed in data)
  • Quality expectation: Craftsmanship suitable for military ceremony use; no standard numbers or certifications specified
  • Compliance: Bidders must comply with the option clause and delivery adjustments as described

Terms, Conditions & Eligibility

  • Evolving quantity: Purchaser may increase/decrease quantity by up to 25% at contract placement and during the contract tenure
  • Delivery timeline: Calculated extension rules apply; minimum extension time is 30 days if original period is shorter
  • Compliance: Bidders must adhere to option clause and ensure timely delivery respecting contracted rates
  • Documentation: Standard bid submission including required certificates; exact EMD/turnover not disclosed in data
  • Evaluation: Based on ability to fulfill handcrafted trophy requirements within the option framework
  • Penalties: Not specified in available data; focus remains on timely delivery under option terms

Key Specifications

  • Product/service names: Handicraft sports trophies

  • Quantities: Up to 25% quantity variation at contract award and during contract duration

  • Estimated value: Not disclosed

  • Standards/certifications: Not specified in data

  • Delivery: Based on the last date of original delivery order with extension rules

  • Quality: Ceremonial-grade craftsmanship suitable for sports awards

Terms & Conditions

  • Quantity adjustment up to 25% at award and during contract

  • Delivery period extensions calculated by (Increased quantity Ă· Original quantity) Ă— Original delivery period, min 30 days

  • Delivery starts after the last date of original delivery order; extensions allowed within original period

Important Clauses

Payment Terms

Not specified in data

Delivery Schedule

Delivery periods linked to original order date with calculated extensions for increased quantity; minimum 30 days

Penalties/Liquidated Damages

Not specified in data

Bidder Eligibility

  • Experience in handicraft trophy production or related awards procurement

  • Capability to scale production for up to 25% quantity variations

  • Demonstrated ability to meet ceremonial quality standards for sports trophies

Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Generic Weight 1 - 15
Generic Features Plaque, Embossing / Engraving, Carving, Casting, Ornamentation Work, Painting
Generic Material Bamboo
Generic Base Wood, Metal, Glass, Porcelain
Dimensions Height 1 - 10
Dimensions Width 1 - 10
Dimensions Length 1 - 10
Packaging Packaging Type Cartoon Box, Polypack, Box

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates in handcrafted trophies or related handicraft procurement

4

Financial statements or turnover proof

5

Technical bid documents demonstrating capability in handicraft trophy production

6

OEM authorizations or artisan certifications if applicable

7

Any certificates proving compliance with ceremonial trophy standards

Technical Results

S.No Seller Item Date Status
1GANAPATI ENTERPRISES   Under PMAMake : NA Model : na30-10-2025 14:29:45Qualified
2LAXMI ENTERPRISES   Under PMAMake : NA Model : na31-10-2025 01:19:49Qualified
3SHEORAN ENTERPRISES   Under PMAMake : NA Model : Dronacharya Award31-10-2025 07:33:16Qualified

Financial Results

Rank Seller Price Item
L1GANAPATI ENTERPRISES   Under PMA₹38,000Item Categories : Sports Trophies-Handicraft
L2SHEORAN ENTERPRISES   Under PMA₹40,000Item Categories : Sports Trophies-Handicraft
L3LAXMI ENTERPRISES   Under PMA₹65,000Item Categories : Sports Trophies-Handicraft

Frequently Asked Questions

How to bid for Indian Army handicraft trophies tender for sports awards in India 2025

Bidders should prepare standard bid documents including GST, PAN, experience certificates, and financial statements. Ensure capability in handcrafted trophy production, and demonstrate 25% quantity variation capacity. The tender requires adherence to the option clause for quantity adjustments and delivery extensions with a minimum 30-day extension rule.

What documents are required for Army sports trophies tender submission in India

Submit GST registration, PAN card, experience certificates in handicraft trophies, financial statements, technical bid detailing production capabilities, and any OEM authorizations or artisan certifications. Also provide proofs of previous ceremonial trophy deliveries and manufacturing capacity planning for scale-up.

What are the delivery terms for Indian Army trophy procurement in 2025

Delivery is linked to the last date of the original delivery order. If quantity increases, the extended delivery period is calculated as (Increased quantity Ă· Original quantity) Ă— Original delivery period, with a mandatory minimum of 30 days for any extension.

How does the 25% quantity variation clause affect procurement of trophies

The purchaser may increase or decrease the ordered quantity by up to 25% at contract award and during the contract duration at contracted rates. Bidders must plan production and logistics accordingly and ensure timely fulfillment for both original and additional quantities.

What is the significance of the option clause for Army trophy orders in India

The option clause allows flexible quantity adjustments and delivery schedules, enabling the Army to respond to event calendars. Bidders should quantify production capacity and prepare scalable workflows to meet potential quantity changes while maintaining quality and delivery commitments.

What standards or evidence are required for ceremonial trophy quality in this tender

While specific standards are not listed, bidders should demonstrate craftsmanship suitable for military ceremonies, with portfolios or certifications in handicraft trophy production and prior ceremonial deliveries to government or defense buyers to establish credibility.

When is the delivery period calculated for increased trophy quantities in this tender

Delivery period extensions are calculated using the formula (Increased quantity Ă· Original quantity) Ă— Original delivery period, with a minimum of 30 days. Extensions occur after the last date of the original delivery order, subject to contract terms.