GEM

Indian Army Imaging Unit & Accessories Tender KARGIL Jammu & Kashmir 2025 - ISI/AAA/TRTL Standards & Pre-dispatch Inspection

Bid Publish Date

18-Nov-2025, 8:02 pm

Bid End Date

29-Nov-2025, 9:00 pm

Bid Opening Date

29-Nov-2025, 9:30 pm

Location

KARGIL , JAMMU AND KASHMIR

Progress

Issue18-Nov-2025, 8:02 pm
AwardPending
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Quantity

5

Category

Imaging Unit HP 438 NDA

Bid Type

Two Packet Bid

Categories 1

POLYETHYLENE PIPE

Tender Overview

The Indian Army, Department Of Military Affairs, seeks supply of imaging-related equipment and assemblies including Imaging Unit HP 438 NDA, Imaging Unit M 438 DN, Fuser Unit Assembly 438 NDA, Logic Card M 305 Front Panel, and Scanner Unit Assembly Epson for deployment in KARGIL, Jammu & Kashmir (PIN 194102). Estimated contract value is not disclosed; scope limited to supply of goods with a 25% option quantity increase/decrease during contract and extension rules. The procurement emphasizes conformity to buyer-specified samples, pre-dispatch and post-receipt inspection, and advance sample approval within 5 days of award. Timely delivery and adherence to contract sample approvals are critical differentiators.

Technical Specifications & Requirements

  • Product categories: Imaging units and related subassemblies ( Imaging Unit HP 438 NDA, Imaging Unit M 438 DN, Fuser Unit Assembly 438 NDA, Logic Card M 305 Front Panel, Scanner Unit Assembly Epson )
  • Inspection regime: Pre-dispatch at seller premises (if selected); Post-receipt inspection at consignee site; Nominated inspection agency to be used
  • Sample process: Advance sample to be approved within 5 days of contract award; supplier to provide one sample; modifications to be communicated within 5 days; bulk supply to conform to approved sample
  • Delivery terms: Option clause allows up to 25% quantity variation; delivery period linked to last date of original order with scaling based on formula; minimum extension guidance of 30 days
  • Supply scope: Bid price inclusive of all cost components; strictly “Only supply of Goods”
  • Quality/Acceptance: Major deviations trigger re-sample or contract termination at buyer’s discretion; LD not to be charged for buyer-delayed approvals
  • Terms framework: Survival of schedule with contract-specified framework; OEM/authorized supply expectations if applicable

Terms, Conditions & Eligibility

  • EMD and payment terms: Not specified in data; eligibility requires compliance with option clause and acceptance of advance sample process
  • Documentation: GST registration, PAN, experience certificates, financial statements, EMD documents, technical bid, OEM authorizations where applicable
  • Warranty/after-sales: Not explicitly stated; samples and conformity with buyer-approved specifications are central to acceptance
  • Delivery: Execution aligned with last delivery date on original order plus potential extension; no LD specified for buyer-caused delays
  • Inspection: Pre-dispatch and post-receipt inspection planned; nominated agencies may be involved; post-award sampling governs bulk release
  • Compliance: Bidders must align with buyer’s terms, sample approvals, and 25% option clause and extendable delivery windows

Key Specifications

  • Product categories: Imaging Unit HP 438 NDA, Imaging Unit M 438 DN, Fuser Unit Assembly 438 NDA, Logic Card M 305 Front Panel, Scanner Unit Assembly Epson

  • Inspection regime: Pre-dispatch at seller premises (if selected), Post-receipt inspection at consignee site

  • Sample process: 5-day sample approval window; one advance sample required; modification cycle within 5 days

  • Delivery variation: Option clause up to 25%; delivery period scaled to order quantity with minimum 30 days

  • Scope: Only supply of goods; no services included unless specified later

  • Quality criteria: Major deviations may trigger fresh samples or contract termination

Terms & Conditions

  • Option quantity clause allowing ±25% variation during and after contract

  • Advance sample approval required within 5 days of contract award

  • Pre-dispatch and post-receipt inspections to be conducted by nominated agencies

Important Clauses

Payment Terms

Due to data gaps, payment terms are not explicitly stated; bidders should anticipate standard government terms aligned with supply of goods contracts and advance sample approvals

Delivery Schedule

Delivery commences from the last date of original delivery order; option-based extensions use the formula (Increased quantity ÷ Original quantity) × Original delivery period with a minimum of 30 days

Penalties/Liquidated Damages

Not specified; contract allows modifications based on sample approval and may terminate for major deviations

Bidder Eligibility

  • Experience in supplying imaging equipment or related hardware to government entities

  • Ability to meet advance sample process and post-dispatch inspection requirements

  • Compliance with OEM authorizations and applicable certifications for imaging components

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Bill of Quantities (BOQ) 5 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Imaging Unit HP 438 NDA IT 1 nos wkspoffr_i@852 15
2 Imaging Unit M 438 DN IT 1 nos wkspoffr_i@852 15
3 Fuser Unit Assembly 438 NDA IT 1 nos wkspoffr_i@852 15
4 Logic Card M 305 Front Pannel IT 1 nos wkspoffr_i@852 15
5 Scaanner Unit Assembly Epson IT 1 nos wkspoffr_i@852 15

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Required Documents

1

GST certificate

2

PAN card

3

Experience certificates for similar imaging equipment supply

4

Financial statements demonstrating financial stability

5

EMD/Security deposit documentation

6

Technical bid documents demonstrating compliance with requested product categories

7

OEM authorizations or valid vendor certifications if applicable

Frequently Asked Questions

Key insights about JAMMU AND KASHMIR tender market

How to bid for imaging unit supplies in KARGIL Army tender 2025

Bidders must submit GST and PAN, experience certificates, financials, EMD, technical bid, and OEM authorizations. Prepare advance sample within 5 days of award, comply with pre/post inspection, and be ready for 25% quantity variation per the option clause.

What documents are required for Indian Army imaging equipment tender

Submit GST registration, PAN, company financial statements, experience certificates for similar imaging hardware, EMD, technical bid, and OEM authorization letters if required by the supplier terms; ensure bid pack includes all requested documents.

What are the delivery terms for imaging unit supply to KARGIL

Delivery begins after the last date of the original delivery order; 25% quantity variation permitted; extension calculation is (Increased quantity ÷ Original quantity) × Original delivery period with a minimum of 30 days.

Which standards or certifications are required for imaging equipment procurement

Standards and certifications are not explicitly listed; bidders should provide OEM authorizations and ensure hardware complies with buyer-specified compliance, including conformity to advance sample approvals and inspection processes.

When is advance sample approval due for the imaging tender

Advance sample must be submitted within 5 days of contract award; buyer provides approval or modification list within 5 days; bulk supply must follow approved sample to avoid delays.

What inspection processes are involved for this Indian Army tender

Pre-dispatch inspection at seller premises if selected, and post-receipt inspection at consignee site; a nominated inspection agency may conduct acceptance testing before stores are issued.

What happens if the sample deviates from contract specifications

If major deviations are found, the buyer may require fresh samples or terminate the contract after notifying deviations; supplier must supply test samples at no cost and ensure bulk supply conforms to approved specifications.

Is there an option clause for quantity adjustments in this tender

Yes, the purchaser may increase/decrease quantity up to 25% during contract and currency; delivery time adjusts accordingly with minimum 30 days extension, ensuring continuity of supply.