GEM

Higher & Technical Education Department Jharkhand Simdega Books Tender 2025 Engineering Diploma - ISI/Indian Textbooks, 25% Quantity Variation, EMD ₹100000

Bid Publish Date

21-Nov-2025, 7:42 pm

Bid End Date

08-Dec-2025, 1:00 pm

Bid Opening Date

08-Dec-2025, 1:30 pm

EMD

₹1,00,000

Location

SIMDEGA , JHARKHAND

Progress

Issue21-Nov-2025, 7:42 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM requirements: Indian editions only; no foreign editions
  • • Technical standards: ISI/ISc not specified; emphasis on Indian editions and stock verification
  • • Special clauses: 25% quantity variation during contract; delivery period adjusted accordingly
  • • Eligibility: 3-year experience supplying engineering/polytechnic books to colleges
  • • Warranty/AMC: Not specified
  • • Penalties: Not specified

Tender Overview

Higher and Technical Education Department, Jharkhand invites bids for supplying an entire catalog of engineering diploma books to Simdega, Jharkhand (835201). The tender imposes an EMD of ₹100,000 and requires complete conformity to the tender book-list with every item quoted. Bidders must supply all books in a single lot, with no partial fulfillment. An affidavit declaring non-blacklisting is mandatory, and prior supply to engineering/polytechnic institutes within the last three years is required. The option clause allows up to 25% quantity variation at contracted rates, with delivery timelines linked to the original order, and extended if quantities rise.

Technical Specifications & Requirements

  • The tender specifies delivery of all books listed in the tender book-list with no substitutions
  • Required documentation includes Registration Certificate, PAN, latest ITR, GST (if applicable), and evidence of prior supply experience to engineering/polytechnic colleges
  • Books must be Indian editions; foreign editions in foreign currencies are not acceptable
  • Any price or supply documentation must reference the purchase order number and serial numbers for each book
  • The bidder must provide photos of books in stock if requested, and extend the maximum library discount offered
  • There is no BOQ itemization; the entire catalog is treated as a single lot

Terms, Conditions & Eligibility

  • EMD: ₹100,000 (to be furnished as specified in terms) and compliance with payment terms
  • Quantity variation: up to 25% increase/decrease from bid quantity during contract and currency delivery, with minimum 30 days added for extended delivery
  • Experience: prior supply to Engineering/Polytechnic colleges within the last three years
  • Compliance: complete supply of all listed books; affidavit of non-blacklisting; self-declaration of stock within 15 days
  • Delivery & Payment: delivery terms tied to original delivery date; no advance payment; payment terms to be as per clause in terms
  • Bidders must quote only the books from the tender book-list; incomplete supply rejected
  • Documents must be submitted as required; misrepresentation leads to rejection

Key Specifications

  • Product/Service: Supply of all books listed in tender book-list for Engineering diploma courses

  • Quantities: Entire catalog as single lot (no partial supply)

  • Value: Not specified; EMD ₹100,000

  • Experience: Supplying books to engineering/polytechnic colleges in last 3 years

  • Quality/Compliance: Indian edition textbooks; no foreign editions

Terms & Conditions

  • Quantity variation up to 25% at contract rates

  • Delivery period linked to original order with adjustments

  • Must quote all books from tender book-list; complete single lot

Important Clauses

Delivery Terms

Delivery starts from last date of original delivery order; extended time calculated as (increased quantity ÷ original quantity) × original delivery period, minimum 30 days

Affidavit & Blacklisting

Bidder must submit non-blacklisting affidavit on non-judicial stamp paper; false declarations lead to blacklisting

Stock Verification

Photos of books in ready stock may be requested to verify availability before acceptance

Bidder Eligibility

  • Experience in supplying books to Engineering/Polytechnic colleges (past 3 years)

  • Indian edition textbooks only; no foreign editions

  • Submit all books from tender book-list in a single lot with PO references

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Required Documents

1

GST certificate (if applicable)

2

PAN card

3

Registration Certificate of bidder

4

Latest ITR copy

5

Affidavit of non-blacklisting on non-judicial stamp paper

6

Evidence of past supply to Engineering/Polytechnic colleges (last 3 years)

7

Book-list quotation aligned with tender book-list (single lot)

8

Stock photos of books (if requested)

9

Purchase order references for each supplied book

10

Self-declaration letter of supply within 15 days on letterhead

Frequently Asked Questions

Key insights about JHARKHAND tender market

How to bid for textbooks tender in Simdega Jharkhand 2025?

To bid, ensure you meet the 3-year supply experience to engineering/polytechnic colleges, provide GST and PAN, affidavit of non-blacklisting, and stock photos if requested. Submit the complete book-list quoted against each item; reference purchase orders and ensure Indian editions only. EMD is ₹100,000; delivery aligns with original order with 25% quantity variation.

What documents are required for the Jharkhand book supply tender?

Submit GST registration (if applicable), PAN, Registration Certificate, latest ITR, and affidavit of non-blacklisting. Include evidence of prior supply to engineering/polytechnic colleges in the past 3 years, and photos of ready stock if requested. Provide self-declaration of complete supply within 15 days.

What are the delivery terms for quantity variation in this procurement?

The Purchaser may increase or decrease quantity up to 25% of bid quantity at contract placement and during the contract. Delivery time adjusts proportionally: (extra quantity / original quantity) × original delivery period, minimum 30 days, with possible extension to the original period.

Which edition of books is required for the Simdega tender?

Only Indian edition textbooks are acceptable; foreign editions priced in foreign currency must not be supplied. Ensure editions match the latest Indian release and reference the tender book-list for each item in the invoice.

What is the EMD amount and payment posture for this bid?

The bid requires an EMD of ₹100,000. Payment terms specify that no advance payment will be made; payment will follow the procurement terms after delivery and verification against the tender book-list.

What happens if a bid omits items from the tender book-list?

Omission of any item leads to disqualification since the tender requires complete supply of all books listed. A self-declaration confirming full stock and supplier readiness within 15 days must accompany the bid.