GEM

Northern Coalfields Limited Facility Management Services Tender Sonbhadra UP 2025

Posted

17 Oct 2025, 02:26 pm

Deadline

27 Oct 2025, 03:00 pm

EMD

₹24,400

Value

₹38,96,177

Location

SONBHADRA , UTTAR PRADESH

Progress

Issue17 Oct 2025, 02:26 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Categories 5

OTHER SERVICE SERVICES TERMINAL COMPLEX FACILITY MANAGEMENT MECHANICAL WORK

Tender Overview

Northern Coalfields Limited invites bids for Facility Management Services – Lump Sum Based with inclusion of consumables, covering O&M of mechanical work in the Sonbhadra district of Uttar Pradesh (231205). Estimated value is ₹3,896,177.24 with an earnest money deposit of ₹24,400. The scope is a lump-sum contract where consumables are provided by the service provider and included in the contract cost. A notable ATC provides a quantity/duration adjustment window of up to 25% pre/post contract issuance, creating scope flexibility for bidders. MSEs may be exempt from EMD subject to MSME policy provisions; NIC code alignment for exemption is Division 78: Class-7820 & 7830. This opportunity sits within the Coal India Limited ecosystem and requires compliance with buyer-specified terms.

Keywords: tender in Sonbhadra, NCL procurement, MSE EMD exemption, lump-sum facility management

Key Specifications

  • Facility Management Services – Lump Sum including consumables

  • Location: Sonbhadra, Uttar Pradesh

  • Estimated value: ₹3,896,177.24

  • EMD: ₹24,400

  • Contract flex: ±25% quantity/duration

Terms & Conditions

  • EMD payable unless MSE exemption applies per MSME policy

  • Contract quantity/duration can change up to 25% before issuance

  • Consumables included in contract cost; no separate BOQ items listed

Important Clauses

Payment Terms

Not specified in tender data; bidders should seek clarity on invoicing and settlement timelines during bid submission

Delivery Schedule

Delivery/operational milestones not specified; expect site-based FM execution within contract framework

Penalties/Liquidated Damages

Not specified; bidders should verify LD terms in the final contract

Bidder Eligibility

  • Eligible bidders with FM/O&M experience in mechanical maintenance

  • MSEs eligible for EMD exemption under MSME policy (Division 78: Class-7820 & 7830)

  • GST registration and PAN compulsory

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar Facility Management / mechanical O&M projects

4

Financial statements or turnover proof

5

EMD submission proof (or MSE exemption confirmation)

6

Technical bid documents demonstrating capability to provide consumables

7

OEM authorizations or service certifications, if applicable

Frequently Asked Questions

How to bid on the facility management tender in Sonbhadra Uttar Pradesh 2025?

Bidders should prepare an FM/O&M proposal with consumables included, ensure GST/PAN readiness, determine eligibility for MSE EMD exemption under NIC 7820/7830, and be prepared for a ±25% quantity/duration adjustment. Submit the technical bid, financial bid, and OEM authorizations as required.

What documents are required for the NCL FM services bid in UP 2025?

Submit GST certificate, PAN, experience certificates for similar projects, financial statements, EMD proof or MSE exemption confirmation, technical bid detailing service capability, and OEM authorizations if applicable. Ensure compliance with buyer terms for consumables in contract cost.

What is the EMD for the Sonbhadra facility management tender 2025?

The EMD is ₹24,400. MSE bidders may be exempt from EMD per MSME policy; confirm eligibility at bid submission and provide NIC Division 78: Class-7820 & 7830 documentation if claiming exemption.

What are the delivery terms for the UP FM services contract 2025?

Delivery terms are not explicitly specified; bidders should expect site-based FM execution across Sonbhadra with consumables supplied within the lump-sum cost. Clarify delivery milestones and service level expectations during bid clarification.

What standards or certifications are required for the NCL FM bid 2025?

No explicit standards are listed in the data. Bidders should demonstrate FM/O&M capacity, provide relevant certifications (where applicable), and ensure OEM authorizations are available for consumable supplies integrated into the contract.

How does the 25% quantity/duration adjustment work for the NCL tender?

Before contract issuance, the buyer can adjust quantity or duration by up to 25%. After issuance, adjustments remain capped at 25%. Bidders must accept revised terms and adapt project plans accordingly to avoid non-compliance.

What is the project location and scope for the NCL Sonbhadra FM tender 2025?

Location is Sonbhadra, Uttar Pradesh (231205). Scope covers lump-sum facility management services with O&M of mechanical work and consumables included in contract cost across the site; no BOQ items listed in the available data.

What documents confirm MSE eligibility for the UP FM services bid 2025?

Submit MSME policy confirmation for EMD exemption with NIC code 7820/7830; provide business classification, MSME certificate (if available), and associated declarations to claim MSE benefits during bid submission.