GEM

Armoured Vehicles Nigam Limited HVF Spare Parts Tender 2025 – 12-Month Warranty, 180-Day Delivery, 25% Option Clause

Bid Publish Date

13-Nov-2025, 4:07 pm

Bid End Date

04-Dec-2025, 4:00 pm

Bid Opening Date

04-Dec-2025, 4:30 pm

Location

TIRUVALLUR , TAMIL NADU

Progress

Issue13-Nov-2025, 4:07 pm
AwardPending
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Quantity

8341

Category

6206102466 SHIM 166.29. 928

Bid Type

Two Packet Bid

Tender Overview

Armoured Vehicles Nigam Limited invites a limited tender for spare parts consignments to be supplied to Heavy Vehicles Factory (HVF) under the Department of Defence Production. The terms specify a 180-day delivery window from supply order placement, with an option clause allowing up to 25% quantity variation at contracted rates. A 12-month warranty starts from receipt and acceptance at HVF. Final acceptance occurs on item receipt. A design-drawing and QAP/compliance to specified standards are mandatory, with DRG No. 54.08.196 and Alternate Material: Grade CR2 IS:513-08 referenced in ATC details.

This tender is restricted to established/historic HVF suppliers, ensuring prequalification integrity. The bid evaluation will prioritize compliance with the provided design drawings, applicable standards, and quality acceptance plans. The opportunity centers on HVF-provided drawings and QA requirements, with penalties for late delivery and strict adherence to the contract’s delivery and acceptance criteria.

Technical Specifications & Requirements

  • Delivery terms: FOR HVF; delivery period 180 Days from order placement; LD for delays at 0.5% per week up to 10% of contract value.
  • Warranty: 12 months from date of receipt and acceptance at HVF.
  • Option clause: Up to 25% quantity variation during contract execution.
  • Materials/Design: Ensure compliance with DRG No. 54.08.196; mention Alternate Material: Grade CR2 IS:513-08 as per ATC; supplier must meet design drawings and QAP.
  • Qualification: Limited to established HVF suppliers; debarred/blacklisted entities excluded.

Terms, Conditions & Eligibility

  • Delivery: 180 days from supply order; extended time with option clause as defined.
  • Warranty: 12 months from receipt/acceptance at HVF.
  • Liquidated damages: 0.5% per week, max 10% for late supplies.
  • Delivery terms: FOB/FOR HVF (FOR HVF specified).
  • Option clause: 25% additional quantity allowed under contracted rates.
  • Eligibility: Limited to suppliers registered with HVF; past suppliers favored; debarment not allowed.
  • Acceptance: Final acceptance on receipt at HVF; must meet design drawings and QAP.

Key Specifications

  • DRG No. 54.08.196 referenced in ATC

  • Alternate Material: Grade CR2 IS:513-08

  • Delivery period: 180 Days from order placement

  • Warranty: 12 months from receipt/acceptance at HVF

  • Option clause: 25% quantity variation during contract

  • Delivery terms: FOR HVF

  • Final acceptance on receipt at HVF

Terms & Conditions

  • Delivery within 180 days and FOR HVF terms

  • 12-month warranty from receipt/acceptance

  • 25% option quantity variation at contracted rates

Important Clauses

Payment Terms

Not specified in data; bidders should assume standard HVF terms, with LD applicable for delays at 0.5% per week up to 10% of contract value.

Delivery Schedule

180 days from date of supply order; option clause allows up to 25% quantity variation with extended delivery as per formula.

Penalties/Liquidated Damages

LD at 0.5% per week, maximum 10% of contract value for late deliveries.

Bidder Eligibility

  • Limited to established HVF suppliers pre-registered with HVF

  • Not eligible: debarred or blacklisted suppliers

  • Must comply with design drawings, IS standards, and QAP

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates (previous HVF/similar defense projects preferred)

4

Financial statements (latest audited/management accounts)

5

EMD document (as applicable per tender norms)

6

Technical bid documents and compliance certificates

7

OEM authorization/brand approval (if required by HVF)

8

Design drawings acknowledgment and QA/QAP compliance statements

Frequently Asked Questions

Key insights about TAMIL NADU tender market

How to bid for HVF spare parts tender with AVNL in 2025?

Bidders must be pre-qualified HVF suppliers, submit GST, PAN, experience, financials, EMD, and OEM authorizations, and demonstrate compliance with DRG No. 54.08.196 and IS:513-08 Grade CR2 material. Ensure delivery within 180 days FOR HVF and provide QA/QAP documentation.

What are the delivery and warranty requirements for AVNL HVF tender 2025?

Delivery is required within 180 days from order placement under FOR HVF terms; warranty lasts 12 months from receipt and HVF acceptance. Late delivery incurs LD of 0.5% per week up to 10% of contract value.

What documents are mandatory for AVNL HVF procurement bid?

Mandatory documents include GST, PAN, audited financial statements, experience certificates, EMD submission, technical bid, OEM authorization, design drawings acknowledgement, and QA/QAP compliance statements.

Which standards and materials are specified for AVNL HVF items?

ATC references DRG No. 54.08.196 and Alternate Material Grade CR2 IS:513-08; suppliers must meet these material and design requirements and align with QAP.

What is the allowable option quantity in AVNL HVF tender 2025?

The purchaser may vary up to 25% of the bid/contract quantity at contracted rates during and after initial delivery, subject to delivery-time calculations.

How is acceptance of delivered AVNL HVF items decided?

Final acceptance occurs on receipt at HVF after verifying conformance with design drawings, QA/QAP, and the stated DRG/material requirements; non-conforming items are rejected per contract terms.

What are the penalties for late AVNL HVF deliveries?

Late deliveries incur Liquidated Damages of 0.5% per week up to a maximum of 10% of contract value; ensure contingency plans to avoid LD.

Who qualifies as an eligible bidder for the AVNL HVF tender?

Only established, pre-registered HVF suppliers are eligible; debarred or blacklisted firms are disqualified; bid must meet design/QA requirements and IS/DRG standards.

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