GEM

Airports Authority of India Centralised Air Conditioning Annual Maintenance Tender Kamrup Assam 2025

Posted

31 Oct 2025, 08:27 pm

Deadline

21 Nov 2025, 09:00 pm

EMD

₹37,920

Value

₹14,91,520

Location

KAMRUP , ASSAM

Progress

Issue31 Oct 2025, 08:27 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Tender Overview

The Airports Authority of India (AAI) in Kamrup, Assam invites tender for the ANNUAL MAINTENANCE SERVICE FOR Centralised air conditioning system. The project scope is the ongoing maintenance of a centralised HVAC system at the specified site with an estimated contract value of ₹1,491,520 and an EMD of ₹37,920. The BOQ contains zero items, indicating a broad AMC scope rather than discrete line items. A noteworthy provision allows the buyer to modify contract quantity or duration by up to 25% before and after contract award, with bidders obliged to accept revised terms. This procurement is location-specific to Kamrup, Assam, aligning with state-level HVAC service needs.

The tender emphasizes a structured AMC engagement rather than new installation, focusing on preventive and corrective maintenance of centralised air conditioning infrastructure. Bidders should be prepared to accommodate potential scope adjustments within the stated 25% threshold and deliver sustained system reliability for government facilities managed by AAI.

Keywords such as tender in Kamrup, Assam and AAI procurement are integrated to enhance visibility for HVAC maintenance bidders seeking government tenders in Assam.

Technical Specifications & Requirements

  • Product/Service: Annual Maintenance Service for Centralised air conditioning system (HVAC AMC) in Kamrup, Assam
  • Estimated value: ₹1,491,520
  • EMD (security deposit): ₹37,920
  • BOQ items: Not listed (Total Items: 0) — indicates AMC scope rather than itemized spares
  • Flexibility clause: Quantity/duration may be adjusted up to 25% pre/post contract issuance; acceptance required from bidders
  • Delivery/execution context: Maintenance at centralized HVAC facilities under AAI; no installation work specified beyond AMC scope
  • Documentation implication: Prepare for standard HVAC AMC compliance and site-based servicing records

Terms, Conditions & Eligibility

  • EMD: ₹37,920 (drop-in via online or prescribed method)
  • Quantity/duration flex: Up to 25% increase/decrease allowed; bidder must accept revised terms
  • Scope nature: Annual maintenance service for centralised air conditioning system (AMC)
  • BoQ status: No BOQ items; AMC-based engagement rather than fixed-item tender
  • Location: Kamrup, Assam (781001) — location-specific government HVAC service
  • Bid acceptance: Bidders must be prepared to comply with revised quantity/duration within the stated limit

Key Specifications

  • Product/service: Annual Maintenance Service for Centralised air conditioning system

  • Location: Kamrup, Assam

  • Estimated value: ₹1,491,520

  • EMD: ₹37,920

  • BOQ: Not provided (0 items)

  • Flexibility: ±25% quantity/duration

Bidder Eligibility

  • Registered HVAC service provider with AMC experience in centralised cooling systems

  • GST registered with valid credentials

  • Demonstrated financial stability (minimum turnover as evidenced by financial statements)

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for HVAC AMC or similar AMCs

4

Financial statements or bank statements demonstrating financial capability

5

EMD submission proof (online payment receipt or demand draft as applicable)

6

Technical bid documents or AMC compliance certificates

7

OEM authorizations or service partner agreements (if applicable)

Frequently Asked Questions

How to bid for the centralised air conditioning AMC tender in Kamrup Assam 2025?

This tender requires AMC experience for centralised HVAC systems, GST and PAN documentation, and proof of financial stability. Submit EMD of ₹37,920 and demonstrate capability to handle an estimated value of ₹1,491,520. Prepare technical bid and OEM authorizations if applicable; ensure acceptance of up to 25% quantity/duration changes.

What documents are required for the HVAC AMC bid in Kamrup Assam 2025?

Mandatory documents include GST certificate, PAN card, HVAC AMC experience certificates, financial statements, EMD submission proof, technical compliance certificates, and OEM authorizations. Ensure site-specific capabilities for centralised AC systems and readiness to support 25% contract adjustment.

What are the key technical requirements for the centralised AC AMC tender Assam?

The tender targets annual maintenance for a centralised air conditioning system with no BOQ items. Essential needs include maintenance capability, centralised system servicing, and documented experience in similar AMC contracts. No installation specifications are listed; focus on ongoing service and reliability.

When is the EMD required for the Kamrup HVAC tender 2025 and how much?

The EMD amount is ₹37,920. Submit through the prescribed online payment method or as DD, as per tender terms. Ensure the EMD is valid for the full bid validity period and is adjustable within the bid process where applicable.

What is the expected contract value for the Kamrup centralised AC AMC tender?

The estimated contract value is ₹1,491,520. Bidders should align their financial capability and service capacity to manage preventive and corrective maintenance for a centralized cooling system across the Kamrup site.

How does the 25% quantity/duration flex clause affect bidding in Assam?

The buyer may adjust contract quantity or duration by up to 25% at issue and after award. Bidders must accept revised terms. Plan resources and service schedules to accommodate potential scope changes without compromising maintenance SLAs.

What is the bidding location and organization for the centralised AC tender 2025?

The procurement is conducted by the Airports Authority of India for Kamrup, Assam. It seeks Annual Maintenance Service for Centralised air conditioning systems, with an emphasis on reliability and ongoing service rather than new installation.