GEM

Indian Army Automotive Spare Parts Tender 2025 for Thermostat Valve and Related Components in India

Bid Publish Date

29-Nov-2025, 9:11 am

Bid End Date

10-Dec-2025, 10:00 am

Location

KARGIL , JAMMU AND KASHMIR

Progress

Issue29-Nov-2025, 9:11 am
AwardPending
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Quantity

11

Category

Thermostat Valve

Bid Type

Two Packet Bid

Categories 17

AGITATORS COMPRESSOR VEHICLE ACCESSORIES AND COMPONENT WATER COOLED ENGINE GAS BURNERS SCBA WATER GENERATOR VALVE TEA KETTLE ALTERNATOR SYNCHRONOUS MOTORS FIRE BREATHING APPARATUS PNEUMATIC HAND PUMP GEYSER SPHERICAL BEARING TURBINE PUMPS

Tender Overview

The Indian Army, Department Of Military Affairs, invites bids for the supply of automotive spare parts including Thermostat Valve, Temperature Sending Unit, Alternator Regulator, IAC Motor, Injector Washer, Slave Cylinder Assembly, and Steering Outer Ball Joint. The scope is limited to the supply of goods with pre-dispatch and post-receipt inspection as part of quality control. A sample approval process is required within 5 days of award, with potential adjustments if the buyer requests modifications. An option clause allows a 25% quantity increase or during the contract period at contracted rates, extending delivery time with a minimum of 30 days. The BOQ lists 7 items, though exact quantities are not disclosed in the data available.

Technical Specifications & Requirements

  • Product names: Thermostat Valve, Temperature Sending Unit, Alternator Regulator, IAC Motor, Injector Washer, Slave Cylinder Assembly, Steering Outer Ball Joint
  • Inspection: Pre-dispatch and post-receipt inspections at consignee site; nominated inspection agency selected by buyer
  • Sample process: Advance sample submission within 5 days; approval or list of modifications within 5 days; bulk supply to follow approved sample; delays in buyer approval may shift delivery without Liquidated Damages
  • Delivery scope: Only supply of goods; delivery period tied to original delivery order and option quantities
  • Terms impact: Option clause affects delivery timelines and quantity; the contract permits adjustments at the purchaser’s discretion

Terms & Eligibility

  • EMD/ Bid security: Not explicitly specified in the available data; bidders should prepare as per standard defense procurement practice
  • Payment terms: Not specified in the provided terms; typical arrangements may include milestone or post-delivery payment
  • Eligibility criteria: Not fully enumerated; bidders should meet pre-qualification for defense contracting, with compliance to sample approvals and quality inspections
  • Documentation: GST registration and PAN, experience certificates, financial statements, EMD documents, and OEM authorizations are commonly required; ensure submission alongside technical bid
  • Delivery requirements: 25% quantity flex up/down; delivery time adjustments depend on original cycle and extended period
  • Quality/standards: Specifications emphasize conformity to contract samples and quality checks; approvals govern bulk manufacturing
  • Penalties: Not detailed in the data; standard procurement practice may include LD for delays or non-conformance
  • Warranty/AMC: Not specified in the data; verify post-award warranty expectations during bid submission

Key Specifications

    • Product names: Thermostat Valve, Temperature Sending Unit, Alternator Regulator, IAC Motor, Injector Washer, Slave Cylinder Assembly, Steering Outer Ball Joint
    • Scope: Supply of goods only; no manufacturing services; pre-dispatch and post-receipt inspections
    • Sample requirement: Submit 1 sample within 5 days of award; approval or modification list within 5 days; supply aligned to approved sample
    • Delivery clause: Delivery period linked to original delivery order; option quantity up to 25%; minimum delay extension 30 days
    • Inspection: Nominated agency to perform pre-dispatch and post-receipt checks at consignee site

Terms & Conditions

  • Option Clause: purchaser may increase/decrease quantity by up to 25% at contract, with extended delivery period.

  • Sample Approval: advance sample to be approved or modified within 5 days; bulk supply follows approval.

  • Inspection: pre-dispatch and post-receipt inspection by nominated agency; advance sample required for bulk production.

Important Clauses

Payment Terms

Not explicitly specified in provided data; follow standard defense procurement terms with milestone or post-delivery payment as applicable.

Delivery Schedule

Delivery period commences from last date of original delivery order; extended time if option exercised; minimum 30 days extension.

Penalties/Liquidated Damages

Not detailed in data; bidders should verify LD provisions during contracting phase and in ATC.

Bidder Eligibility

  • Must meet defense procurement qualification and compliance for automotive components

  • Must participate in advance sample approval process and comply with inspection regime

  • Must hold GST registration, valid PAN, and OEM authorizations for supplied parts

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Bill of Quantities (BOQ) 7 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Thermostat Valve Safari 1 nos wkspoffr_i@852 15
2 Temperature Sending Unit MG 1 nos wkspoffr_i@852 15
3 Alternator Regulator Tata 1 nos wkspoffr_i@852 15
4 IAC Motor MG 2 nos wkspoffr_i@852 15
5 Injector Washer MG 4 set wkspoffr_i@852 15
6 Slave Cylinder Assembly Tata 1 nos wkspoffr_i@852 15
7 Steering Outer Ball Joint Safari 1 nos wkspoffr_i@852 15

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Required Documents

1

Experience Criteria

2

Past Performance

3

Bidder Turnover

4

OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria

5

the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer

Frequently Asked Questions

Key insights about JAMMU AND KASHMIR tender market

How to bid for Indian Army automotive spares tender 2025 in India?

Bidders must submit GST registration, PAN, experience certificates, financial statements, and EMD along with a technical bid and OEM authorizations. Ensure advance sample submission within 5 days of award and comply with pre-dispatch and post-receipt inspections. Deliver as per original order and adapt to 25% quantity option.

What documents are required for Indian Army vehicle spares procurement?

Submit GST certificate, PAN card, experience certificates for similar vehicle parts, financial statements, EMD details, technical bid documents, and OEM authorizations. Also provide quality compliance certifications and any ISI/ISO standards applicable to the parts.

What are the technical specifications for thermostat valve and related parts?

Products include Thermostat Valve, Temperature Sending Unit, Alternator Regulator, IAC Motor, Injector Washer, Slave Cylinder Assembly, and Steering Outer Ball Joint. Delivery is restricted to supply of goods with pre-dispatch and post-receipt inspection; exact part standards to be confirmed during sample approval.

When is the sample approval required for bulk manufacturing?

Within 5 days of contract award, submit a single advance sample. The buyer will approve or specify modifications within 5 days; bulk supplies must follow the approved sample, with potential adjustments if approvals are delayed.

What is the delivery timeline if quantity is increased?

Delivery time extends according to the formula: (Increased quantity ÷ Original quantity) × Original delivery period, with a mandatory minimum extension of 30 days. The purchaser may further extend the period during the option clause.

What inspection regime applies to Indian Army automotive spares?

Nominated inspection agency conducts pre-dispatch inspection at seller premises if selected and post-receipt inspection at consignee site before acceptance, ensuring conformity to contract specifications and approved sample.

What are the key eligibility criteria for suppliers?

Eligible bidders must meet defense procurement norms, provide OEM authorizations, possess GST and PAN, and demonstrate experience in supplying automotive spares with quality control and inspection readiness.

What is the scope of supply for the tender?

Scope is strictly the supply of goods for the listed automotive parts; no manufacturing or ancillary services are included. The bid price should cover all cost components required to deliver compliant parts to the Indian Army.

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