GEM

Directorate Of Collegiate Education Kerala Desktop & Laptop Tender Kozhikode 2025 - ISI/IS 550/On-Site Warranty Standards

Bid Publish Date

20-Nov-2025, 8:07 pm

Bid End Date

01-Dec-2025, 4:00 pm

Bid Opening Date

01-Dec-2025, 4:30 pm

Value

₹2,50,000

Location

KOZHIKODE , KERALA

Progress

Issue20-Nov-2025, 8:07 pm
AwardPending
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Quantity

4

Category

Entry and Mid Level Desktop Computer

Bid Type

Two Packet Bid

Categories 1

LAPTOP

Tender Overview

Organization: Directorate Of Collegiate Education, part of the Higher Education Department Kerala, seeking Entry and Mid Level Desktop Computer and Entry and Mid Level Laptop solutions for supply, installation, testing, and commissioning in KOZHIKODE, KERALA. Estimated value: ₹250,000. Scope includes supply, installation, testing, and commissioning of the goods with on-site and OEM support where applicable. Key differentiators include compliance with factory pre-loaded OS, RAM/SSD/HDD configurations, and monitor availability. The procurement emphasizes a cohesive, ready-to-deploy desktop and laptop solution for educational institutions, with standard warranty and service coverage considerations. This tender targets suppliers capable of delivering within specified delivery terms and meeting turnover and service-center requirements.

Technical Specifications & Requirements

  • Product categories: Entry and Mid Level Desktop Computers; Entry and Mid Level Laptop/Notebook.
  • Categories covered: Processor details, Operating System pre-loaded by OEM, RAM capacity, storage types (SSD/HDD) and capacities, monitor availability and display size in cm.
  • Warranty: On-site OEM warranty term (in years) aligned to the OEM offering.
  • Display: Diagonal display size in cm for laptops/desktops where specified.
  • Deliverables: Supply, Installation, Testing and Commissioning (SITC) of all goods.
  • Delivery sensitivity: Quantity adjustment up to 25% during contract with delivery period defined relative to last order date; minimum 30 days extended delivery, otherwise per original duration.
  • Eligibility: OEM turnover criteria, bidder turnover criteria, and service-center availability in the state of consignee location.
  • BOQ: No BOQ items provided; data focus on device specifications and service scope.

Terms & Eligibility

  • Scope of supply includes SITC of goods with all cost components.
  • EMD/Security: Not specified in the provided data; bidders should verify in the official bid document.
  • Turnover criteria: Minimum average annual turnover over the last three years; CA/audited balance sheets or CA certificate required with bid (exact figures not disclosed).
  • OEM turnover: OEM of the supplied product must meet minimum turnover criteria (exact figure not disclosed).
  • Service centers: Functional service centers must exist in the state of each consignee location for carry-in warranty (onsite warranty exemptions apply).
  • Delivery terms: 25% quantity variation rights; delivery period alignment with last order date; extension rules defined with minimum 30 days.
  • Contract scope: BID price to include SITC and warranty coverage; installation and commissioning included.

Key Specifications

    • Product category: Entry and Mid Level Desktop Computers; Entry and Mid Level Laptop/Notebook
    • Operating System: Factory pre-loaded OS by Desktop/Laptop OEM
    • Memory: RAM size as specified by BOQ (GB) and expandable options
    • Storage: SSD capacity (GB) and HDD capacity (GB) as configured
    • Storage: Overall storage drive capacity specified (GB)
    • Display/Monitor: Monitor availability; display size in cm (diagonal) where applicable
    • Warranty: On-site OEM warranty term in years
    • Delivery scope: SITC including supply, installation, testing and commissioning
    • Delivery flexibility: Option clause allowing ±25% quantity with time extension rules

Terms & Conditions

  • Option to increase/decrease quantity by 25% during and after contract with rate stability

  • SITC scope includes installation and commissioning; warranty aligned to OEM terms

  • Bidder and OEM annual turnover criteria must be demonstrated with audited documents

Important Clauses

Payment Terms

Details not provided in the available data; bidders should refer to official bid terms for milestone payments and invoicing

Delivery Schedule

Delivery period calculated from the last date of the original delivery order; extended delivery time follows a calculated formula and a minimum 30 days

Penalties/Liquidated Damages

Not specified in the supplied information; bidders must consult the tender terms for LD and penalties

Bidder Eligibility

  • Demonstrated turnover meeting OEM and bidder minimums over the last three financial years

  • Proof of functional service centers in Kerala for carry-in warranty scenarios

  • OEM authorization and capability to supply factory pre-loaded OS systems with required warranty terms

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Technical Specifications 2 Items

Item #1 Details

View Catalog
Category Specification Requirement
PROCESSOR Description of Stores Desktop Computer with Table Mount Monitor System with Compatible Chipset as per Processor Make with Minimum 6 USB Port
PROCESSOR Computer Type Mid Level
PROCESSOR Processor Number AMD Ryzen 5 5600G, Intel Core i5 12400 Or higher
OPERATING SYSTEM Factory Pre-loaded Operating System by Desktop OEM Window 11 Professional
MEMORY (RAM) RAM Size (Memory Card/Module) (in GB) (Capacity to be installed in the System) 16, 32 Or higher
STORAGE Type of Storage Installed with the System NVMe-SSD
STORAGE SSD - Storage Capacity (in GB) 512, 1024, 2048 Or higher
STORAGE HDD - Storage Capacity (in GB) 0 as SSD only Installed Or higher
Monitor Availibility of Monitor Yes as per IS 13252 (Part 1)
Monitor Screen Size (in CMs) 53.1 - 58 (20.91" - 22.83")
WARRANTY On Site OEM Warranty (in Year) 3, 4, 5 Or higher

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar ICT equipment supply, installation, testing & commissioning

4

Audited financial statements or CA certificate showing turnover for last 3 financial years

5

OEM authorization or authorized dealer certificate for the offered desktops/laptops

6

Details of service centers in Kerala with contact information

7

Technical bid documents demonstrating OS pre-load and warranty terms

8

Any other documents specified in Terms and Conditions (EMD details, if applicable)

Frequently Asked Questions

Key insights about KERALA tender market

How to bid for Kozhikode IT equipment tender in Kerala 2025?

Bidders must submit GST, PAN, turnover certificates, and OEM authorizations with the bid. Ensure factory pre-loaded OS, RAM/SSD/HDD specs, monitor availability, and on-site OEM warranty. Provide SITC scope documentation and confirm delivery timelines tied to the last delivery order date; review 25% quantity variation terms.

What documents are required for IT equipment tender in Kerala

Required documents include GST registration, PAN card, audited turnover certificates for the last three years, OEM authorization, service center details in Kerala, and technical bid proof of OS pre-load and warranty terms. Include SITC details and any EMD documentation if applicable by the tender rules.

What are the technical specifications for desktops and laptops in Kerala tender 2025

Expectations cover processor details, factory pre-loaded OS, RAM capacity, SSD/HDD capacities, and monitor availability. Display size in cm and on-site warranty terms are specified by OEM. Ensure device configurations align with the procurement's scope for SITC and certification requirements.

When is the delivery deadline for the Kerala procurement in 2025

Delivery relates to the original delivery order date; additional time is governed by the option clause with a minimum 30 days extension. The exact final delivery deadline depends on order quantity and the extended period calculations and must align with the contract terms.

What are the EMD and payment terms for this Kerala bid

EMD details are not provided in the public data; bidders should verify in the official tender terms. Payment terms typically cover SITC milestones; ensure you have audited financials demonstrating turnover and ensure availability of service centers per location requirements.

What qualifies as service-center availability in Kerala for this procurement

Bidders must show a functional service center in Kerala to support carry-in warranty scenarios; on-site warranty exempts carry-in requirements. Provide center addresses, contact details, and technician availability to ensure timely maintenance and support as per OEM terms.

What is the scope of supply for installation and commissioning in this tender

Scope includes Supply, Installation, Testing and Commissioning of desktops and laptops, with the price inclusive of all components. Ensure compliance with OEM warranty terms, OS pre-load requirements, and delivery as per option clause rules to cover quantity fluctuations.

What standards or certifications are required for bidders in this Kerala tender

Bidders must demonstrate compliance with OEM standards for pre-loaded OS and warranty; turnover criteria must be evidenced via audited statements; ensure BIS/IS/ISO standards if specified by OEM or the education department policy, and provide necessary certifications during bid submission.