GEM

Indian Army Toner Cartridges & Printer Consumables Tender West Delhi 2025 ISO/OEM Compliance

Bid Publish Date

17-Nov-2025, 4:54 pm

Bid End Date

01-Dec-2025, 5:00 pm

Location

WEST DELHI , DELHI

Latest Corrigendum Available

Progress

Issue17-Nov-2025, 4:54 pm
Corrigendum27-Nov-2025
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

179

Category

Toner Cartridges / Ink Cartridges / Consumables for Printers

Bid Type

Two Packet Bid

Key Highlights

  • • OEM/Class OEM toner cartridge requirements for listed Xerox, Sharp, Toshiba models
  • • ePBG 3% of contract value and EMD ₹45,000 via FDR with bid submission
  • • Solvency certificate ₹10 lakh from Nationalised/Scheduled bank (not older than 3 months)
  • • Notarised affidavit on ₹100 stamp paper declaring no blacklisting or suspension
  • • Imported products require an Indian office for after-sales service with OEM authorization
  • • Supply-only scope; 13 items in BOQ; precise model numbers and compatibility must be demonstrated
  • • GeM portal debarment check and mandatory submission of proofs with bid

Categories 7

LASER PRINTERS OFFICE EQUIPMENTS COMPUTER PRINTERS PRINTER PARTS AND ACCESSORIES AMMUNITION CARTRIDGE PRINTER COMPUTER PERIPHERAL

Tender Overview

The opportunity is issued by the Indian Army (Department of Military Affairs) for procurement of toner cartridges and printer consumables in the West Delhi, Delhi 110008 area. The scope covers OEM-class cartridges suitable for multiple brands, including Xerox, Sharp, and Toshiba models listed in the BOQ metadata. The bid emphasizes supply-only scope with 13 items in the BOQ, and requires compliance with OEM/IS standards where applicable. A critical differentiator is the requirement for an ePBG equal to 3% of contract value and an EMD of ₹45,000 to accompany the bid, with solvency certification of ₹10 lakh. These terms shape bidder eligibility and financial risk management.

  • Organization: Indian Army
  • Location: West Delhi, Delhi
  • Category: Toner Cartridges / Ink Cartridges / Printer Consumables
  • Estimated value: Not specified
  • Key differentiators: ePBG requirement, EMD, solvency certificate, OEM/authorized support for imported products
  • Unique aspects: 13 items in BOQ; supply-only scope; mandatory affidavits and anti-debarment declarations

Technical Specifications & Requirements

  • Product class: Cartridge/Consumable (generic descriptions cover multiple brands and models)
  • Printer compatibility: Suitable for Xerox 106R03748/47/46/45 lines, Sharp MX 235 AT, Toshiba TFC 415 P model range
  • Color: All primary toner colors (K, CMY) per cartridge offerings
  • Brand/OEM: OEM Class; for imported products, an OEM registered office in India for after-sales service
  • Yield/volume: Minimum yield unspecified; emphasis on compatibility and OEM-grade performance
  • Delivery scope: Supply of goods only; no installation details provided
  • Compliance: References to standard OEM models imply adherence to original equipment specifications and guaranteed compatibility
  • Warranty/after-sales: Not clearly stated; import OEM support required for serviced markets

Terms, Conditions & Eligibility

  • EMD: ₹45,000 via Nationalised/Scheduled Bank as FDR; bid must include scanned proof and deliver hard copy within 5 days post bid end/opening
  • ePBG: 3% of contract value; to be submitted through a nationalised bank
  • Solvency: ₹10 lakh solvency certificate from a nationalised bank; not older than 3 months from bid opening
  • Debarment: Notarised stamp paper affidavit (₹100) declaring no blacklisting or suspension on GeM portal; GeM seller ID must be mentioned
  • Scope: Supply of goods only; no service or installation scope
  • OEM/Imported products: For imported items, OEM or authorized seller must have registered Indian office for after-sales support
  • Documentation: Bidder must upload EMI/solvency proof, EMD, affidavits, and OEM authorization where applicable
  • Compliance: Bidder financial standing and non-liquidity status required; bidders must not be in liquidation or receivership

Key Specifications

  • Product class of cartridge: OEM-class cartridge/consumable

  • Printer compatibility: Xerox 106R03748/47/46/45; Xerox 006R1704/1701/1703/1702; Sharp MX 235 AT; Toshiba TFC 415 P-K/M/N/Y

  • Color: Black and color cartridges as applicable (K, CMY)

Terms & Conditions

  • 3% ePBG of contract value; payment terms to be specified in contract

  • ₹45,000 EMD via FDR; hard copy delivery within 5 days post bid end/opening

  • ₹10 lakh solvency certificate; not older than 3 months

  • Notarised affidavit declaring no debarment/blacklisting; GeM ID required

Important Clauses

Payment Terms

ePBG amount is 3% of contract value; EMD ₹45,000 via FDR; terms to be finalized in agreement

Delivery Schedule

Supply of goods only; hard copy EMD proof must be delivered within 5 days of bid end/opening

Penalties/Liquidated Damages

Not specified in data; contract will define LDs/penalties if applicable

Bidder Eligibility

  • No liquidation, bankruptcy, or court receivership status

  • Solvency certificate₹10 lakh from nationalised bank

  • E M D ₹45,000 via FDR; bid submission with scanned proof

  • OEM authorization for imported products; Indian office for after-sales service

  • Notarised debarment affidavit; GeM ID provided

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Bill of Quantities (BOQ) 13 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Xerox 106R03748 Class OEM Toner No C7030 Xerox 106R03748 Class OEM Toner No C7030 1 nos sbso-u 15
2 Xerox 106R03747 Class OEM Toner No C7030 Xerox 106R03747 Class OEM Toner No C7030 1 nos sbso-u 15
3 Xerox 106R03746 Class OEM Toner No C7030 Xerox 106R03746 Class OEM Toner No C7030 1 nos sbso-u 15
4 Xerox 106R03745 Class OEM Toner No C7030 Xerox 106R03745 Class OEM Toner No C7030 1 nos sbso-u 15
5 Sharp MX 235 AT Class OEM Sharp MX 235 AT Class OEM 2 nos sbso-u 15
6 Xerox 006R 1704 Toner Xerox 006R 1704 Toner 2 nos sbso-u 15
7 Xerox 006R 1701 Toner Xerox 006R 1701 Toner 2 nos sbso-u 15
8 Xerox 006R 1703 Toner Xerox 006R 1703 Toner 2 nos sbso-u 15
9 Xerox 006R 1702 Toner Xerox 006R 1702 Toner 2 nos sbso-u 15
10 Toshiba Black Original Toner Cartridge TFC 415 P-K Toshiba Black Original Toner Cartridge TFC 415 P-K 1 nos sbso-u 15
11 Toshiba Magenta Original Toner Cartridge TFC 415 P-M Toshiba Magenta Original Toner Cartridge TFC 415 P-M 1 nos sbso-u 15
12 Toshiba Cyan Original Toner Cartridge TFC 415 P-C Toshiba Cyan Original Toner Cartridge TFC 415 P-C 1 nos sbso-u 15
13 Toshiba Yellow Original Toner Cartridge TFC 415 P-Y Toshiba Yellow Original Toner Cartridge TFC 415 P-Y 1 nos sbso-u 15

Technical Specifications 5 Items

Item #1 Details

View Catalog
Category Specification Requirement
GENERIC Product Class of Cartridge OEM
GENERIC Printer/Multifunction Machines Brand for which offered Cartridge/Consumable is Suitable HP
GENERIC Type of Cartridge/Consumable Toner Cartridge
GENERIC Color of the Ink/Toner Black
GENERIC Model Number of OEM's Printer/OEM's Multi Function Machine HP LaserJet M208dw Printer, HP LaserJet MFP M232dwc Printer, HP LaserJet MFP M232dw Printer, HP LaserJet MFP M233dw Printer, HP LaserJet MFP M233sdn Printer, HP LaserJet MFP M233sdw Printer
GENERIC Model Number of OEM's Printer Cartridge/Consumable HP 137X Blk LaserJet Toner Cartridge-W1370X
GENERIC Minimum Yield of the Replacement Cartridge/Consumable offered (Number of Pages) 2001 to 5000, 5001 to 10000, 10001 to 15000, 15001 to 20000, 20001 to 30000, 30001 to 40000, 40001 to 50000, 50001 to 70000, 70001 to 100000, 100001 to 500000, 500001 to 1000000, 1000001 to 1500000 Or higher

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Historical Data

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Solvency certificate for ₹10 lakh (issued by Nationalised/Scheduled bank, not older than 3 months)

4

EMD submission: Fixed Deposit Receipt for ₹45,000 in favour of Commander Works Engineer(U) Delhi Cantt-10

5

ePBG submission: Electronic Performance Bank Guarantee for 3% of contract value

6

notarised affidavit on ₹100 stamp paper declaring no debarment/blacklisting and GeM ID

7

OEM authorization or certificate for imported products proving Indian after-sales service capability

8

Bid submission: scanned copies of all above plus any product-specific OEM documents

9

Board resolution or authorization letter if applicable

Corrigendum Updates

1 Update
#1

Update

27-Nov-2025

Extended Deadline

01-Dec-2025, 5:00 pm

Opening Date

01-Dec-2025, 5:30 pm

Frequently Asked Questions

Key insights about DELHI tender market

How to bid for Indian Army toner cartridge tender in West Delhi 2025?

Bidders must meet eligibility including solvency ₹10 lakh, EMD ₹45,000 via FDR, and ePBG 3% of contract value. Upload notarised debarment affidavit, OEM authorizations for imported products, GST, PAN, and bid documents. Ensure delivery proof within 5 days of bid end/opening and provide GeM ID on affidavits.

What documents are required for the Indian Army printer consumables tender in Delhi?

Required documents include GST certificate, PAN, solvency certificate, EMD proof (₹45,000 FDR), ePBG (3% of contract value), notarised ₹100 stamp paper affidavit, OEM authorization for imported items, risk/financial statements, and scanned copies of all proofs with bid submission.

What are the EMD and performance guarantee terms for this Delhi tender?

Bid submission requires EMD of ₹45,000 via Fixed Deposit Receipt to Commander Works Engineer(U) Delhi Cantt-10. An Electronic Performance Bank Guarantee is required at 3% of contract value, to be provided through a nationalised/scheduled bank after order confirmation.

Which brands and models are included in the tender for cartridges in Delhi?

The tender covers cartridge types for Xerox models 106R03748/47/46/45, Xerox 006R1704/1701/1703/1702, Sharp MX 235 AT, and Toshiba TFC 415 P-K/M/Y variants, indicating OEM-class compatibility across these lines.

What is the scope of supply for this Indian Army tender in West Delhi?

Scope is strictly supply of goods (toner/cartridge consumables); there is no installation or service clause detailed in the data. Bidders must ensure OEM-grade compatibility and supply sufficient quantities to meet potential order values.

What solvency and anti-debarment requirements apply to bidders in this tender?

Bidders must submit a solvency certificate for ₹10 lakh from a nationalised bank (not older than 3 months) and a notarised stamp-paper affidavit declaring no blacklisting or suspension on GeM portal, with GeM seller ID clearly mentioned.

What is the delivery timeline and payment terms for cartridge supply?

Delivery timeline specifics are not detailed; however, EMD and ePBG terms apply. Payments will be governed by the contract after order confirmation; ensure timely delivery as per final PO and supplier terms.

Are OEM authorizations required for imported toner products in this bid?

Yes. Imported products require an OEM or Authorized Seller with an Indian registered office for after-sales service; submit corresponding authorization/certification to satisfy eligibility and serviceability expectations.

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