GEM

Central Public Works Department cab & taxi hiring tender Kerala Kottayam 1500km x 320hrs Outstation 2025

Bid Publish Date

24-Nov-2025, 10:46 am

Bid End Date

01-Dec-2025, 1:00 pm

Value

₹1,40,000

Location

KOTTAYAM , KERALA

Latest Corrigendum Available

Progress

Issue24-Nov-2025, 10:46 am
Corrigendum
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Organization: Central Public Works Department (CPWD)
  • • Location: Kottayam, Kerala (686001) with Alleppey inspection vehicle requirement
  • • Category: Monthly Basis Cab & Taxi Hiring Services - Sedan; 1500 km x 320 hours; Outstation
  • • Estimated Value: ₹140,000
  • • Quantity/Duration Variation: up to 25% pre/post contract issuance
  • • Excess Settlement: additional charges permitted up to a defined percentage with documentary proof
  • • SOW: suspension on 15 days advance notice; resume/extend as required
  • • Inspection vehicle provision for CPWD Office in Alleppey
  • • No BOQ items; service contract implied rather than product procurement

Categories 2

SERVICES PASSENGER MOTOR VEHICLES

Tender Overview

The Central Public Works Department (CPWD) invites a monthly sedan cab & taxi hiring service in Kerala, specifically for Kottayam (PIN 686001). The contract covers outstation travel with a scope of 1500 km and 320 hours per month, targeting a total estimated value of ₹140,000. The assignment requires a single-vehicle, CPWD-suitable transport solution with the ability to service the Alleppey region as part of the Office of the Assistant Engineer’s requirements. A key differentiator is the flexible quantity/duration option up to 25% and the inclusion of an excess settlement mechanism for invoices.

Technical Specifications & Requirements

  • Service category: Monthly Basis Cab & Taxi Hiring Services - Sedan with outstation coverage.
  • Travel metrics: 1500 km per contract period and 320 hours of use.
  • Location focus: Kottayam, Kerala with inspection vehicle provisioning for the CPWD Alleppey office as part of the scope.
  • Commercial terms include an Option Clause for quantity/duration adjustment up to 25% and an Excess Settlement facility allowing additional charges up to a defined percentage of the item-level total value.
  • SOW highlights: department-driven suspension with 15 days advance notice; resume/extend as required by CPWD; no claims for foregone services.
  • No BOQ items are listed, indicating a services contract rather than goods-based procurement.

Terms, Conditions & Eligibility

  • Quantity/duration may be revised by CPWD up to 25% before or after contract issuance.
  • Excess settlement: bidders may include extra charges up to a specified percentage; must declare applicability with supporting documents at invoice time.
  • Foreclosure rights: 15-day advance notice required to suspend services with no claim remedies.
  • SOW includes provision of an inspection vehicle for the Office of Assistant Engineer, CPWD, Alleppey; specifics to be aligned with local office needs.
  • EMD amount and start/end dates are not disclosed in the data; bidders should assume standard CPWD submission timelines and comply with generic tender prerequisites.

Key Specifications

    • Service category: Monthly sedan cab & taxi hiring with outstation scope
    • Distance & time: 1500 km and 320 hours per contract period
    • Location: Kottayam, Kerala; CPWD Alleppey inspection vehicle requirement
    • Delivery/availability terms: vehicle must be available for on-demand outstation trips
    • Contract flexibility: 25% quantity/duration adjustment before/after contract issue
    • Billing option: Excess settlement allowed with declared applicability and required supporting documents

Terms & Conditions

  • EMD amount not disclosed; bidders must pay as per CPWD norms and provide support documents

  • Delivery/availability aligned to CPWD needs with 15-day suspension notice by the department

  • 20–30 day invoice processing and payment terms to be clarified in the final contract

Important Clauses

Payment Terms

Excess settlement may apply; declare applicability; invoices cannot exceed agreed percentage of item-level total value

Delivery Schedule

Service suspension requires 15 days advance notice; resumption/extension to be at CPWD's requirement

Penalties/Liquidated Damages

Not detailed in data; standard CPWD penalties to be referenced in final tender documents

Bidder Eligibility

  • Experience in government cab/taxi contracting with at least one similar project

  • Demonstrated vehicle availability for outstation service

  • GST registration and PAN compliance

  • Financial stability and ability to sustain 320-hour monthly service

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar cab/taxi hiring contracts

4

Financial statements or turnover proof for the last financial year

5

EMD payment receipt or exemption document (as applicable)

6

Technical bid submission documents demonstrating vehicle availability and service levels

7

OEM authorizations or dealer licenses if OEMs are required by the department

8

Any prior CPWD or government project completion certificates (if available)

Corrigendum Updates

1 Update
#1

Update

27-Nov-2025

Extended Deadline

01-Dec-2025, 11:00 am

Opening Date

01-Dec-2025, 11:30 am

Frequently Asked Questions

Key insights about KERALA tender market

How to bid for CPWD cab tender in Kerala 2025 with 1500 km/320 hours

Bidders should submit GST registration, PAN, experience certificates, financials, EMD, and technical bids. The contract allows up to 25% quantity/duration variation and includes an excess settlement option. Ensure vehicle availability for outstation travel and compliance with CPWD SOW, including 15-day suspension notices.

What documents are required for CPWD monthly sedan tender in Kottayam

Required documents include GST certificate, PAN, experience certificates for similar contracts, financial statements, EMD proof, technical bid documents, and OEM authorizations if applicable. Also provide evidence of vehicle availability and past government project experience.

What are the technical specifications for CPWD transport services Kerala

Service is a sedan-based cab & taxi with outstation capability; monthly scope of 1500 km and 320 hours. No BOQ exists; look for compliance with CPWD vehicle standards, scheduling flexibility, and an option clause allowing up to 25% change in quantity/duration.

When is the suspension allowed for CPWD Alleppey office vehicle service

The department may foreclose services with a 15-day advance notice. There are no claims for foregone service under this clause. Resumption or extension will follow CPWD requirements and project needs.

What is the excess settlement provision in this CPWD tender

Excess settlement permits bidders to include additional charges up to a defined percentage of the item-level total. The bidder must declare applicability at invoice time and attach mandatory supporting documents to justify extra charges.

What are eligibility criteria for government cab service in Kerala 2025

Eligibility requires prior government cab contracting experience, valid GST and PAN, financial stability, and ability to provide a sedan with outstation capability for Kottayam/Alleppuye assignments. Ensure compliance with CPWD terms, including suspension and extension provisions.

What standards or certifications are needed for CPWD transport bids in Kerala

Applicants should showcase relevant certifications for vehicle safety and service reliability; while IS/ISO standards are not specified here, ensure adherence to standard government procurement guidelines, vehicle insurance, and driver qualification records as part of the technical bid.

How will payments be processed for CPWD monthly cab contract

Payment terms typically follow CPWD regimes; ensure timely submission of invoices with all required supporting documents for processing. The contract allows for excess settlement; ensure accurate billing per the monthly 1500 km/320 hours framework.