GEM

E-municipalities Uttar Pradesh LED Luminaire and Octagonal Pole Tender Bahraich 2025

Bid Publish Date

20-Nov-2025, 10:20 pm

Bid End Date

01-Dec-2025, 9:00 pm

Bid Opening Date

01-Dec-2025, 9:30 pm

EMD

₹41,000

Value

₹21,60,504

Location

BAHRAICH , UTTAR PRADESH

Progress

Issue20-Nov-2025, 10:20 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

56

Category

Octagonal Pole with Single Arm or Double Arm Brackets (V2)

Bid Type

Two Packet Bid

Categories 8

DISCRETE COMPONENTS FITMENT LED LIGHT LIGHT AND BULBS HARDWARE AND FASTENERS LED LUMINARIES VENETIAN BLIND LED STREET LIGHT

Tender Overview

  • The Organization is E-municipalities - Eservices To Citizens And Employees Of Urban Local Bodies Of Uttar Pradesh, under the Urban Development Department Uttar Pradesh. The procurement covers Octagonal Pole with Single Arm or Double Arm Brackets (V2) and LED Luminaire for Road and Street Lights (V2) conforming to IS 10322 (Part 5 / Section 3). Estimated value is ₹2,160,504 with an EMD of ₹41,000. Location is BAHRAICH, UTTAR PRADESH 271801. A 25% quantity variation clause may be exercised; delivery starts from the last date of original delivery order with adjustments based on the extended period. Unique aspect: combination of poles and LED luminaires under IS standards, with standard compliance emphasis.

Technical Specifications & Requirements

  • Items are aligned to IS 10322 (Part 5 / Section 3) for LED luminaires and octagonal pole assemblies.
  • Required certifications include ISO 9001:2015 and ISO 45001, with OEM or bidder compliance for provided products.
  • Bidders must upload a generic data sheet verifying technical parameters; products must have at least 3 years residual market life and not be end-of-life per OEM declarations.
  • Additional requirements include data sheet verification against offered parameters, non-obsolete product life, and adherence to delivery timelines under the option clause.
  • The contract allows up to 25% quantity variation and correlates delivery time proportionally, with a minimum of 30 days for added time.

Terms, Conditions & Eligibility

  • EMD: ₹41,000.
  • Quality/Certification: ISO 9001:2015 and ISO 45001 required for bidder or OEM; data sheets must match offered specs.
  • Turnover/Experience: Turnover criteria stated as minimum average annual turnover over the last 3 years as per bid doc; 3+ years residual market life for products.
  • Delivery & Payment: Delivery period linked to original order date; option clause governs extended delivery; payment terms to be as per bid document.
  • Documentation: Upload undertakings for non-liquidation, blacklisting, and ensure all requested certificates/docs are provided; include GST, PAN, and experience certificates if required.

Key Specifications

  • Product category: Octagonal Pole with Single Arm or Double Arm Brackets (V2) and LED Luminaire for Road and Street Lights (V2)

  • Standards: IS 10322 (Part 5 / Section 3) compliance

  • Certifications: ISO 9001:2015, ISO 45001

  • Data Sheet: Generic data sheet required; must align with offered parameters

  • Life expectancy: minimum 3 years residual market life for offered products

  • Quantity flexibility: up to 25% increase/decrease from bid quantity

Terms & Conditions

  • EMD amount and submission details, ₹41,000 and related documents

  • Delivery terms tied to last date of original order with option-based extension

  • ISO 9001:2015 and ISO 45001 certification requirement for bidder or OEM

Important Clauses

Payment Terms

Payment terms to be specified in bid; likely milestone payments aligned to delivery and acceptance per contract, with potential advance depending on bidder terms.

Delivery Schedule

Delivery starts from the last date of original delivery order; extended delivery time calculated as (increased quantity / original quantity) × original delivery period, minimum 30 days.

Penalties/Liquidated Damages

LD details not explicitly provided; implied via delivery extension rules and option clause; bidders should seek exact LD terms in final contract.

Bidder Eligibility

  • Not under liquidation or bankruptcy; undertaking required

  • Products must be non-obsolete with at least 3 years residual market life

  • ISO 9001:2015 and ISO 45001 certifications either bidder or OEM

Past Similar Tenders (Historical Results)

5 found

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E-municipalities Uttar Pradesh Octagonal Pole with LED Luminaire Tender Gorakhpur 2025 IS 10322 Compliant

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Posted: 15 November 2025
Closed: 26 November 2025
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Closed: 3 November 2025
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Required Documents

1

GST certificate

2

PAN card

3

Experience certificates

4

Audited financial statements or CA certificate showing turnover

5

EMD deposit receipt (₹41,000)

6

Technical bid documents and ISO certificates (ISO 9001:2015, ISO 45001)

7

OEM authorization / Data Sheet matching offered products

8

Blacklisting undertaking on Rs 100 stamp

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for LED luminaire tender in Bahraich Uttar Pradesh 2025

Bidders must submit GST, PAN, EMD ₹41,000, turnover proof, ISO certificates, and product data sheets. Ensure IS 10322 compliance and OEM data alignment. Delivery terms follow the option clause; response should include 25% quantity variation capability and delivery schedule aligned to original order date.

What documents are required for Uttar Pradesh LED street light tender

Prepare GST certificate, PAN card, audited financials or CA certificate showing turnover, experience certificates, EMD receipt, ISO 9001:2015 and ISO 45001 certificates, OEM authorization, data sheets matching offered products, and blacklisting undertaking on Rs 100 stamp as part of bid submission.

What are the technical standards for IS 10322 based procurement

Bidders must ensure LED luminaires and octagonal poles conform to IS 10322 (Part 5 / Section 3). Provide data sheets verifying compliance, confirm product life beyond 3 years, and attach OEM documentation demonstrating conformance to standard tests and installation requirements.

When is delivery expected after original order for UP tender

Delivery begins from the last date of the original delivery order. If quantity is extended by 25%, the extra time is calculated as (increased/original) × original delivery period, with a statutory minimum of 30 days; exact delivery schedule to be defined in purchase order.

What are the EMD and payment terms for this UP procurement

EMD is ₹41,000. Payment terms typically follow contract milestones post-delivery acceptance. Ensure data sheets and ISO certificates accompany bid; confirm exact payment schedule in the final contract, including any advance and milestone payments per delivery performance.

Which brands or OEM requirements are specified for this bid

The bid requires products to be ISO certified with data sheet alignment; while specific brand names are not stated, OEM authorization is required to prove product authenticity and conformity with IS 10322 standards and residual market life criteria.

What qualifies as eligible experience for this procurement

Bidders must demonstrate experience with non-obsolete lighting and pole products, at least 3 years of market life remaining, and provide certificates proving technical capability, ISO compliance, and prior completion of comparable supply contracts in the government sector.

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