Urban Development Department Uttar Pradesh Firewood for Cremation Tender 2025 - EMD ₹30,000, Sample Submission, 25% Quantity Flexibility

Tender Overview

Urban Development Department Uttar Pradesh invites bids for Firewood for Cremation in Uttar Pradesh. The tender lists an EMD of ₹30,000 and offers an option to vary the order quantity by up to 25% during contract execution. Bidders must submit a sample before the bid end date and provide hard copies of EMD documentation within 5 days of bid opening. The bid requires a DD or FDR for EMD submission, with specific retention and delivery terms, and includes stringent documentary prerequisites such as GST, PAN, and IT returns. The lack of a fixed BOQ implies a vendor-driven supply scope with verification of samples prior to award. This tender sits under the Urban Development Department’s cremation-related welfare initiative and includes mandatory compliance with the purchaser’s option clause and EMD/form submission rules.

Technical Specifications & Requirements

• EMD amount: ₹30,000 (payment options include DD in favor of Executive Officer Nagar Panchayat Amila Mau or Fixed Deposit Receipt (FDR) pledged to bidder, with scanned proof required)
• EMD submission formats: DD or FDR accepted; hard copies due within 5 days of bid end/opening
• Sample submission: Mandatory delivery of a sample before bid end date; failure to submit renders bid invalid
• Documentation requirements (ATC): GST certificate, PAN, three-year original experience certificates, ITR forms, UDIN, MII certificate, GST returns (last six months), Aadhar, bank details, TDS certificates; non-blacklist declaration and stamp paper affidavits
• Quantity variation: Purchaser may increase/decrease quantity up to 25% at contracted rates
• Delivery timeline logic: New delivery time calculations apply when options are exercised, with a minimum baseline delivery period

Terms, Conditions & Eligibility

• EMD: ₹30,000 via Demand Draft or FDR; exact form to be uploaded with bid; hard copy due within 5 days of bid end/opening
• Delivery terms: Option clause allows ±25% quantity variation at contracted rates; delivery period adjustments follow the formula provided, with minimum 30 days if extended
• Sample requirement: Mandatory to send sample before bid end date; missing sample disqualifies bid
• Acceptance of EMD: Scanned proof required; ensure original copies reach the buyer promptly
• Eligibility docs: GST certificate, PAN, UDIN, MII certificate, Aadhar, bank details, TDS certificate, last six months GST returns, and an affidavit on non-blacklisting
• Declaration: Non-blacklist and self-declaration on stamp paper required; bidder must provide original EMD copies on time