GEM

Indian Army Printer Cartridges & Office Supplies Tender Udhampur Jammu & Kashmir 2025

Bid Publish Date

22-Nov-2025, 6:01 pm

Bid End Date

02-Dec-2025, 7:00 pm

Location

UDHAMPUR , JAMMU AND KASHMIR

Progress

Issue22-Nov-2025, 6:01 pm
Corrigendum22-Nov-2025
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

93

Category

Bother HL L 5000D LaserJet Toner Cartridge

Bid Type

Two Packet Bid

Categories 7

LASER PRINTERS COMPUTER PRINTERS PRINTER PARTS AND ACCESSORIES BARREL CARTRIDGE PRINTER COMPUTER PERIPHERAL MILITARY VEHICLE

Tender Overview

The Indian Army, Department Of Military Affairs, invites bids for a broad set of printer consumables and related components, including HL L 5000D LaserJet toner cartridges, Brother drum units and ink cartridges, Canon NPG cartridges and drums, HP Smart Tank ink systems, and assorted HP/Canon consumables. The procurement location is UDHAMPUR, JAMMU & KASHMIR. The scope encompasses multiple item groups (13 total items in BOQ context) with quantities and estimated value not disclosed publicly. A notable differentiator is the inclusion of a comprehensive option clause allowing quantity fluctuations up to 25% during and after contract award. This tender aligns with standard government supply contracts for defense establishments and requires GST-compliant invoicing.

Technical Specifications

  • Category covers: HL L 5000D LaserJet Toner Cartridge, Brother 3448 Drum Unit, Brother DCP 520W Ink Black/CMY, Canon 2006N NPG 59/070H/337 Cartridges/Drums, HP Smart Tank GT53 GT52 Ink, HP 146A/158 R/12A Cartridges.
  • No explicit technical specs stated in the tender text; BOQ lists 13 items without disclosed quantities. The Buyer Add Terms include a 25% quantity variation and a minimum delivery extension rule, plus World Bank terms if applicable. Invoices must include scanned GST invoice and GST portal payment screenshot.
  • Compliance expectations stem from standard government procurement practices and World Bank guidelines where applicable, with delivery timelines tied to original order terms and extension calculations.

Terms & Eligibility

  • Delivery/option clause allows up to 25% quantity increase during contract with rates unchanged.
  • GST invoice upload and GST portal payment confirmation mandatory during GeM invoicing.
  • World Bank terms may apply if funded; follow those special terms as defined.
  • No explicit EMD amount listed; bidders should prepare standard bid security per organization policy.
  • Preparation should include GST registration and compliance with applicable World Bank terms when relevant.
  • Ensure readiness to supply a 13-item BoQ with unspecified quantities and adhere to general procurement timelines.

Key Specifications

  • Product/service names: HL L 5000D LaserJet Toner Cartridge, Brother 3448 Drum Unit, Brother DCP 520W Ink Black/CMY, Canon 2006N NPG 59/Drum/Cartridge, HP Smart Tank GT53/GT52 Ink, HP 146A/158 R/HP 12 A Cartridge

  • Quantities: Not disclosed in tender; BOQ lists 13 items with N/A quantities

  • Estimated value/EMD: Not disclosed in tender text

  • Delivery/installation: Delivery period governed by original delivery order with option for extension

  • Standards/Compliance: World Bank terms may apply to funded projects; GST invoicing required

  • Experience: Not specified; follow standard government procurement eligibility

  • Warranty/Support: Not specified in tender text

Terms & Conditions

  • Option Clause allows ±25% quantity variation at contract award and during currency

  • GST invoice upload and GST portal payment screenshot required for invoicing

  • World Bank terms may apply if project is WB-funded

  • Delivery schedule linked to last date of original delivery order with extension rules

  • No explicit EMD amount disclosed; bidders should provide standard bid security

  • 13 items in BOQ with unspecified quantities; compliance with general procurement norms required

Important Clauses

Payment Terms

GST-compliant invoicing; upload scanned GST invoice and GST portal payment screenshot on GeM

Delivery Schedule

Delivery period starts from last date of original delivery order; option period calculations may extend delivery with minimum 30 days if applicable

Penalties/Liquidated Damages

Not explicitly stated in provided text; standard procurement penalties may apply per organization policy

Bidder Eligibility

  • GST registration and GSTIN compliance demonstrated via GST invoice submission

  • Ability to supply 13 listed items (with no fixed quantities) to Indian Army in Udhampur, JK

  • Compliance with World Bank terms if applicable and standard defense procurement requirements

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Bill of Quantities (BOQ) 13 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Bother HL L 5000D LaserJet Toner Cartridge Bother HL L 5000D LaserJet Toner Cartridge 6 nos 101tamarathali 2
2 Brother 3448 Drum Unit Brother 3448 Drum Unit 4 nos 101tamarathali 2
3 Brother DCP 520W Ink Black D60BK Brother DCP 520W Ink Black D60BK 10 nos 101tamarathali 2
4 Brother DCP 520W Ink CMY Brother DCP 520W Ink CMY 6 nos 101tamarathali 2
5 Conon 2006N NPG 59 Toner Conon 2006N NPG 59 Toner 8 nos 101tamarathali 2
6 Conon 2006N NPG 59 Drum Conon 2006N NPG 59 Drum 4 nos 101tamarathali 2
7 Conon 070H Cartridge Conon 070H Cartridge 6 nos 101tamarathali 2
8 Conon 337 Cartridge Conon 337 Cartridge 3 nos 101tamarathali 2
9 HP Smart Tank GT53 Black Ink HP Smart Tank GT53 Black Ink 10 nos 101tamarathali 2
10 HP Smart Tank GT52 CMY Ink HP Smart Tank GT52 CMY Ink 6 nos 101tamarathali 2
11 HP 146A Cartridge HP 146A Cartridge 8 nos 101tamarathali 2
12 HP 158 R Kit HP 158 R Kit 2 nos 101tamarathali 2
13 HP 12 A Cartridge HP 12 A Cartridge 20 nos 101tamarathali 2

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Corrigendum Updates

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Update

22-Nov-2025

Frequently Asked Questions

Key insights about JAMMU AND KASHMIR tender market

How to bid on the Indian Army printer cartridges tender in Udhampur JK 2025

Submit GST-registered bidder details, corporate financials, and technical bid for 13 listed items. Provide OEM authorizations if required, and ensure GST invoice and GST payment screenshots are uploaded during GeM invoicing. Follow option clause for quantity adjustments up to 25% and comply with delivery terms tied to original orders.

What documents are required for Indian Army consumables tender in Jammu & Kashmir

Prepare GST registration proof, PAN, 3 years of financial statements, experience certificates for similar supply, OEM authorization letters, and technical bid documents. Include EMD/security as per policy and any World Bank compliance documents if applicable to the project.

What are the technical specifications for HL L 5000D toner in this bid

No explicit technical specs published; bidders should align with standard printer supply norms and confirm compatibility with HL L 5000D models. Ensure ISO/industry quality controls for toner cartridges and provide OEM compatibility documentation if required by procurement terms.

When is delivery scheduled for Indian Army cartridge supply udhampur

Delivery schedule is governed by the last date of the original delivery order, with potential extension using the option clause. If extended, additional time is calculated as (increased quantity/original quantity) × original delivery period, with a minimum of 30 days.

What is required for GST invoicing in this GeM-based tender

Bidders must upload a scanned GST invoice and a screenshot confirming GST payment on the GeM portal. Ensure the invoice matches the order quantities and includes GSTIN, tax details, and itemized charges for all 13 listed consumables.

Are World Bank terms applicable to this Indian Army procurement

Yes, World Bank terms may apply if the project is WB-funded. Bidders should review the World Bank special terms and ensure compliance where indicated, alongside standard Indian Army procurement requirements and delivery obligations.