GEM

Gujarat Sports Youth And Cultural Activities Department Event Management Tender Gujarat 2025 ISM for Shibir 8-13 & 14-35 Years

Bid Publish Date

24-Nov-2025, 1:51 pm

Bid End Date

04-Dec-2025, 2:00 pm

EMD

₹18,000

Value

₹6,00,000

Location

DANG , GUJARAT

Progress

Issue24-Nov-2025, 1:51 pm
AwardPending
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Quantity

2

Bid Type

Two Packet Bid

Categories 2

VEHICLE DEVELOPMENT

Tender Overview

The Gujarat Sports Youth And Cultural Activities Department invites bids for national level event management services to run two Shibir programs: age 8-13 and age 14-35. Each program spans 10 days and includes participation arrangements, venue development, and vehicle arrangements at the buyer premises. Estimated contract value is ₹6,00,000 with an EMD of ₹18,000. Scope emphasizes on-site management, logistics, and service delivery within Gujarat. A key differentiator is the dual-age group requirement under a single event management contract, including office presence in the consignee state and adherence to service standards. This tender targets specialized event management firms with state presence and compliance capacity.

Technical Specifications & Requirements

  • Product/Service: Event management services for Shibir programs (ages 8-13 and 14-35) with venue development, participant arrangements, and vehicle logistics
  • Duration: 10 days per program; delivery and setup at buyer premises in Gujarat
  • Financials: Estimated value ₹6,00,000; EMD ₹18,000; option clause allows quantity/duration adjustments up to ±25%; excess settlement potential for add-ons allowed with documented charges
  • Compliance: bidder must maintain non-toxic materials, provide MSDS if toxic, and ensure office presence within the consignee state; no assignment or subcontracting without buyer consent
  • Eligibility: purchase preference for eligible MSEs from Gujarat with valid Udyam; must upload required certificates

Terms, Conditions & Eligibility

  • EMD: ₹18,000 must be submitted; no liquidation or bankruptcy; undertaking required
  • Delivery: Service delivery within 10-day windows per Shibir program; delivery terms include on-site setup and post-event support as specified
  • Payment: terms unspecified; include standard vendor invoicing with service completion
  • Documentation: mandatory certificates as per bid document; OEM authorization if applicable; GST and PAN details
  • Liability: seller remains liable for performance even with subcontractors; exclusive consent required for subcontracting
  • Local presence: service provider must maintain an office in Gujarat; compliance evidence required

Key Specifications

  • Event management services for Shibir programs

  • Two age groups: 8-13 and 14-35

  • 20 days total planned delivery window (10 days per program)

  • EMD ₹18,000; estimated contract value ₹6,00,000

  • On-site venue development, participant arrangements, vehicle arrangement

  • Office presence in the state of consignee; non-toxic materials

Terms & Conditions

  • EMD of ₹18,000 required with bid submission

  • ±25% quantity/duration flexibility at contract issue

  • Office of service provider must be in Gujarat

Important Clauses

Payment Terms

Payment terms are not fully defined; bidders should expect standard vendor invoicing after service delivery and completion of events

Delivery Schedule

10-day duration per Shibir program; on-site setup and venue development within buyer premises in Gujarat

Penalties/Liquidated Damages

Not explicitly stated; procurement terms require adherence to service levels and timely delivery

Bidder Eligibility

  • Presence of Gujarat-based service office

  • Non-liquidation and no bankruptcy status

  • Upload of required certificates and EMD ₹18,000

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Required Documents

1

Experience Criteria

2

Bidder Turnover

3

Certificate (Requested in ATC)

4

Additional Doc 1 (Requested in ATC)

5

Additional Doc 2 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria

6

the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer

Frequently Asked Questions

Key insights about GUJARAT tender market

How to bid for event management tender in Gujarat for Shibir programs 2025

Bidders must submit EMD ₹18,000, GST, PAN, and certificates, plus OEM authorizations if applicable. Provide Gujarat office proof and experience in similar event logistics. Tender requires two Shibir programs (ages 8-13 and 14-35) over 10 days each, with venue and transport management.

What documents are required for the Gujarat Shibir event bid

Required documents include GST certificate, PAN, proof of office in Gujarat, experience certificates in event management, financial statements, EMD receipt of ₹18,000, technical bid documents, and any OEM authorizations. Upload all as per AtC and Corrigendum if any.

What are the delivery expectations for the Gujarat youth event tender

Delivery spans two 10-day Shibir programs at buyer premises in Gujarat. The contractor must handle participation arrangements, venue development, and vehicle logistics, with on-site management and post-event support. Ensure timely setup and adherence to safety standards.

What is the EMD amount and its purpose for this bid in Gujarat

EMD is ₹18,000. It acts as security to bid and is refundable to unsuccessful bidders or credited against bid expenses per GeM policy. Ensure payment proof with bid submission to avoid disqualification.

What are the purchase preference rules for Gujarat MSEs in this tender

MSEs from Gujarat with valid Udyam Registration receive purchase preference if credentials are online-validated. Manufacturer/OEM status is required; traders are excluded. Ensure Udyam portal validation and local eligibility.

Are there any flexibility clauses for quantity or duration in this tender

Yes, there is an option clause allowing contract quantity or duration to vary by up to ±25% at contract issue, with acceptance of revised terms by bidders. Ensure capability to scale resources accordingly.

What are the key eligibility criteria for Gujarat event management bid 2025

Eligibility includes maintaining a Gujarat office, non-bankrupt status, submission of EMD ₹18,000, and required certifications. Must demonstrate experience in similar event logistics and venue management for youth programs, with compliance to safety and non-toxic material use.

What standards or certifications are required for the Shibir tender in Gujarat

The tender requires standard registrations (GST, PAN) and certificates listed in the bid document. Specific ISI/ISO marks are not mentioned; ensure all mandatory certificates per AtC are uploaded and OEM authorizations provided if applicable.