GEM

Central Coalfields Limited staffing services Tender Hazarbad JH 2025 | Salary Payment Service Provider Requirements 2025

Bid Publish Date

28-Nov-2025, 1:11 pm

Bid End Date

08-Dec-2025, 3:00 pm

EMD

₹14,700

Value

₹35,10,494

Location

HAZARIBAGH , JHARKHAND

Progress

Issue28-Nov-2025, 1:11 pm
AwardPending
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Quantity

1

Bid Type

Single Packet Bid

Key Highlights

  • • Brand/OEM requirements: No specific OEM branding mandated; focus on statutory payroll and service delivery
  • • Technical certifications/standards: PF/ESIC compliance; statutory wage documentation; financial security through EMD/PBG/FDR
  • • Special clauses: No sub-contracting without buyer consent; joint and several liability maintained
  • • Eligibility criteria: Service provider with capability to process staff payroll and statutory compliance
  • • Warranty/AMC: Not specified in data; contract appears service-delivery oriented with post-award documentation
  • • Penalties/Performance bonds: EMD, PBG or FDR; delivery of hard copies within specified days

Categories 1

SERVICES

Tender Overview

Central Coalfields Limited (Coal India Limited) invites a service bid for staffing/maintenance support at Hazardibag, Jharkhand 824505. Estimated value is ₹3,510,494.10 with an EMD of ₹14,700. The contract focuses on service provisioning where the service provider pays staff salaries first and then seeks reimbursement, with statutory documents to be maintained (PF/ESIC). Sub-contracting and assignment require prior written consent, while ultimate liability remains with the original bidder. No BOQ items are listed, indicating a broad services scope rather than goods. The tender emphasizes compliance, financial security, and post-award documentation. A unique payment/guarantee framework is specified through various forms of security deposits.

Technical Specifications & Requirements

  • EMD: ₹14,700; submission via Demand Draft payable to CCL Barka Sayal Area, SBI Saunda
  • Payment security options: PBG permitted; can also use DD or FDR in favor of CCL Barka Sayal Area; hard copies to be delivered within 5 days of bid end/opening; post-award, DD/FDR delivery within 15 days
  • Salary payments by vendor: Vendor must document payroll with PF/ESIC and provide bank statements for staff wages
  • BoQ: No items listed; indicates service-based engagement rather than product delivery
  • ATC/document access: Buyer uploaded ATC; terms emphasize consent for assignment/sub-contract and joint liability
  • Location constraint: Hazari Bagh, Jharkhand; ensure compliance with local regulatory and company policies

Terms, Conditions & Eligibility

  • Assignment/Sub-contract: Prohibited without prior written consent; ultimate liability with bidder and assignee/sub-contractor
  • Payment terms: Salaries paid by the vendor; subsequent reimbursement from buyer with statutory documentation
  • EMD submission: ₹14,700 via DD; hard copy delivery within 5 days of bid end/opening; scanned DD copy uploaded
  • Performance security: DD, PBG, or FDR permitted; hard copy required within 15 days of award
  • Vendor obligations: Provide PF/ESIC documentation; maintain payroll records; ensure compliance with Bank/FDR conditions and guarantee submission deadlines
  • ATC access: ATC document linked by buyer; follow conditions for contract execution and risk sharing

Key Specifications

  • Staff payroll capability and statutory compliance (PF/ESIC) demonstrated

  • EMD amount: ₹14,700 via DD payable to CCL Barka Sayal Area (SBI Saunda)

  • Security deposits: PBG or DD/FDR options; delivery within 15 days post-award

  • No BOQ items listed; service-type procurement; ensure payroll processing and records

Terms & Conditions

  • Assignment/sub-contract require prior written consent from buyer

  • Vendor pays salaries first; recoups from buyer with statutory docs

  • EMD ₹14,700; DD or equivalent accepted; hard copy delivery timelines

  • Performance security via PBG/DD/FDR with timely submission

  • Payroll documentation (PF/ESIC) and bank statements required

Important Clauses

Payment Terms

Salaries paid by the service provider first; reimbursement from buyer with statutory documents and bank statements

Delivery Schedule

Hard copies of DD/FDR to supplier within 15 days of award; initial submission within 5 days of bid end/opening

Penalties/Liquidated Damages

Not explicitly defined; typical tender practice implies compliance risk for non-performance

Bidder Eligibility

  • Experience in delivering staffing or related services for large public-sector entities

  • Demonstrated payroll processing capability with PF/ESIC compliance

  • Financial stability evidenced by audited statements and secure EMD submission

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Required Documents

1

GST registration

2

PAN card

3

Experience certificates (similar staffing/service contracts)

4

Financial statements (audited if possible)

5

EMD payment proof (DD or scanned copy)

6

Technical bid documents and compliance statements

7

OEM authorizations (if any specific equipment/services required)

8

PF/ESIC payroll documentation samples

9

Bank statements showing staff salary payments

Frequently Asked Questions

Key insights about JHARKHAND tender market

How to bid for Central Coalfields staffing tender in Hazarbad 2025

Bidders must submit an EMD ₹14,700 via DD payable to CCL Barka Sayal Area and provide scanned DD proof plus hard copy within 5 days post bid end. Ensure PF/ESIC payroll compliance and complete payroll documentation; obtain prior consent for any sub-contracts and demonstrate payroll processing capability.

What documents are required for CCL staffing service tender in Jharkhand

Submit GST, PAN, experience certificates for similar contracts, audited financial statements, EMD proof, technical bid, and payroll PF/ESIC documentation. Include bank statements showing salary disbursement and, if applicable, OEM authorizations and PBG/FDR options for security deposits.

What is the EMD amount and payment method for this tender

The EMD is ₹14,700. Payment can be made by Demand Draft in favor of CCL Barka Sayal Area, payable at SBI Saunda. Upload scanned DD with bid and deliver the hard copy within 5 days of bid end/opening; post-award, deliver original DD within 15 days.

What are the salary payment terms under this service contract

The service provider must pay staff salaries first from their own funds and then claim reimbursement from the buyer along with PF/ESIC statutory documents and bank statements.

Are sub-contracts allowed in this CCL tender for staffing services

Sub-contracting requires prior written consent from the buyer. Even with consent, the original bidder remains jointly and severally liable for performance and obligations under the contract.

What security deposits can be used for this bid

Security may be submitted as PBG, or via Demand Draft or Fixed Deposit Receipt in favor of CCL Barka Sayal Area. Original documents must be delivered within 15 days of award; scanned copies are acceptable for bid submission.

What standards or compliance must be demonstrated for payroll

Provide PF/ESIC compliance documentation, payroll processing evidence, and bank statements showing salary payments to contracted staff. Ensure statutory adherence as part of the technical bid and post-award documentation.

Is there a BOQ for this tender and how to price services

No BOQ items are listed, indicating a service-based engagement. Price proposals should reflect staffing service costs, payroll processing, statutory compliance, and potential security deposit options; verify with buyer ATC for any hidden pricing formats.

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