GEM

Madhepura District Panchayats Library Hall Equipment & Furniture Tender 2025 Rajasthan-style Procurement

Bid Publish Date

17-Nov-2025, 6:39 pm

Bid End Date

01-Dec-2025, 7:00 pm

Location

MADHEPURA , BIHAR

Latest Corrigendum Available

Progress

Issue17-Nov-2025, 6:39 pm
Corrigendum27-Nov-2025
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Categories 4

HOTEL EQUIPMENTS CHAIRS FURNITURE ITEMS WATER LEVEL RECORDER

Tender Overview

The government body is the Madhepura District Panchayats under the Department Of Panchayati Raj seeking procurement and installation of library hall equipment, furniture, bookshelves, chairs and related accessories. The contract scope covers supply and installation for library spaces, with a focus on complete room furnishings rather than bulk construction. Notable features include a negotiable contract quantity/duration with a possible 25% adjustment, and an optional excess settlement for addons. This tender emphasizes compliant delivery and installation of library furniture within public procurement norms in the local region. Key differentiators are the combination of furniture and library accessories under a single mandate and the service charge flexibility documented in the terms. Unique aspects include the absence of BOQ items and reliance on standard bid documents with certificate uploads.

Technical Specifications & Requirements

  • Product category: Library hall equipment, furniture, bookshelves, chairs, and accessories
  • Delivery/installation scope: Supply and install library furniture and related accessories for hall spaces
  • Contract flexibilities: Up to 25% quantity/duration adjustment at issuance and post-issuance
  • Excess settlement: Additional charges permitted up to a defined percentage on item-level totals with required supporting documents
  • Certificates/upload: Bidders must upload all certificates/documents demanded in the Bid document/ATC/Corrigendum
  • Category notes: No BOQ items provided; rely on standard tender documentation and terms
  • Brand/standards: Not explicitly specified; confirm OEM authorizations and compliance during bid
  • Payment/penalties: Not detailed; verify under terms during proposal preparation

Terms, Conditions & Eligibility

  • EMD/BD: Not disclosed in the excerpt; bidders must review the terms for deposits and security requirements
  • Delivery timeline: Not specified; confirm delivery/install timeline in final bid
  • Documentation: Upload required GST certificate, PAN, experience certificates, financial statements, EMD documents, technical bid, OEM authorizations
  • Authority clauses: Acceptance based on certificate uploads and adherence to ATC/Corrigendum
  • Warranty/AMC: Not specified; bidders should seek clarification during bid submission

Key Specifications

  • Library hall equipment and furniture (bookshelves, chairs, accessories) supply

  • Installation and fitting within library spaces

  • No BOQ items available; rely on standard tender documents

  • 25% quantity/duration adjustment allowed at contract issue

  • Excess settlement option for addons with supporting documents

Terms & Conditions

  • 25% contract quantity/duration adjustment allowed on issue/after tender

  • Excess settlement allows add-on charges up to a defined percentage with documentation

  • Certificate uploads are mandatory for bid rejection risk

Important Clauses

Payment Terms

Details not provided; bidders should verify in final bid documentation and ATC

Delivery Schedule

Delivery timelines are not specified in the excerpt; confirm during bid submission

Penalties/Liquidated Damages

Not specified here; check tender terms for LD or penalties in the official bid package

Bidder Eligibility

  • Experience in supplying and installing library furniture or related educational furniture

  • GST registration and valid PAN

  • Financial capacity to undertake procurement and installation

  • OEM authorizations if bidding as an authorized dealer

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar library furniture projects

4

Financial statements demonstrating stability

5

EMD/Security deposit document (as applicable)

6

Technical bid documents showing compliance

7

OEM authorization letters (if bidding as an authorized dealer)

8

Any other certificates requested in the Bid Document, ATC or Corrigendum

Corrigendum Updates

1 Update
#1

Update

27-Nov-2025

Extended Deadline

01-Dec-2025, 7:00 pm

Opening Date

01-Dec-2025, 7:30 pm

Frequently Asked Questions

Key insights about BIHAR tender market

How to bid for library furniture tender in Madhepura district?

Bidders must submit GST, PAN, experience certificates, financial statements, EMD, technical bid, and OEM authorizations. Ensure certificate uploads align with ATC/Corrigendum. Confirm 25% quantity/duration flexibility and excess settlement eligibility in your bid proposal to avoid rejection.

What documents are required for furniture procurement bid in Madhepura?

Required documents include GST certificate, PAN, experience certificates for similar projects, financial statements, EMD documents, technical bid, and OEM authorizations. Ensure all certificates are current and match your bid scope for library hall equipment and furniture.

What are the delivery requirements for library hall installation bids?

Delivery requirements are not specified in the excerpt; bidders should confirm delivery timelines, installation responsibilities, and site handover during bid clarification. Plan for installation of bookshelves, chairs, and accessories in a library hall setting.

What is the excess settlement clause in this tender?

Excess settlement allows add-on charges up to a defined percentage of the item-level total value, including addons, with mandatory supporting documents. The invoiced amount may include these charges provided documentation is supplied during invoice creation.

Which standards or OEM authorizations are required for these library items?

The tender excerpt does not specify standards; bidders should seek confirmation on OEM authorizations and any required certifications (e.g., ISI, ISO) during bid submission and in the final bid package.

How is the contract quantity/duration adjustment applied for this tender?

Contract quantity or duration can be adjusted by up to 25% at the time of contract issuance, and post-issuance adjustments can extend up to 25%. Bidders must accept revised quantities or durations as per the clause.

What documents prove eligibility for Madhepura library procurement bid?

Eligibility is demonstrated through GST registration, PAN, relevant experience certificates for library furniture, financial statements, and OEM authorizations as required by the Bid Document and Corrigendum. Non-submission can lead to rejection.

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