GEM

Indian Army DMA Office Supplies Tender 2025 – Office Stationery & Consumables Procurement

Posted

28 Oct 2025, 05:54 pm

Deadline

07 Nov 2025, 06:00 pm

Value

₹4,82,595

Location

WEST DELHI , DELHI

Progress

Issue28 Oct 2025, 05:54 pm
AwardPending
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Quantity

3414

Category

Cartridge 88A HP

Bid Type

Two Packet Bid

Tender Overview

The opportunity is with the Indian Army under the Department of Military Affairs for procurement of a broad range of office supplies and consumables. Estimated value is ₹482,595.00 with a large catalog of items (33 BoQ entries) including pens, registers, paper, cartridges, cleaners, and misc. The procurement scope targets standard office consumables for routine military administration. A unique feature is the inclusion of option quantities up to 25% of bid quantity and extended delivery time provisions, enabling flexible ordering to match requirements. The contract envisions supplier conformity to approved Detailed Design Drawings and advance sample approval, with GST handling as per actuals. The tender emphasizes NDA compliance and supply chain integrity, rooted in a government procurement framework. This is a high-volume, multi-item office supply tender seeking reliable suppliers for ongoing replenishment and standard catalog items.

  • Organization: Indian Army (Department of Military Affairs)
  • Product/Service: Office stationery and consumables
  • Estimated value: ₹482,595.00
  • Location: India (national government procurement)
  • Delivery/Approval: Detailed Design Drawings, advance sample approval, 5-day submission windows, GST treatment per terms
  • Key differentiator: Option clause allowing up to 25% quantity variation, both pre- and during contract; advance drawings and NDA requirements

Technical Specifications & Requirements

  • No technical specifications are provided in the tender; however, the scope clearly covers a broad office supply category: pens, registers, paper, cartridges, cleaning agents, dusting cloths, file covers, batteries, and related items
  • BoQ lists 33 items (no explicit quantities or standards per item)
  • CBD terms require: advance sample approvals, drawings approval within 5 days of award, and modification lists if drawings are not approved
  • Delivery period linked to original delivery order; if drawings delay, delivery timeline may be refixed without LD
  • GST reimbursement will be as per actuals or applicable rates, capped to quoted GST percentage
  • NDA and GST invoice submission via GeM portal are mandatory
  • Indirect emphasis on compliance with standard government procurement processes and vendor qualification

Terms, Conditions & Eligibility

  • EMD: Not disclosed in the provided data; bidders should verify at bid submission stage
  • Delivery: Deliveries may be adjusted up to 25% (+/-) of bid quantity; extended periods calculated per formula with minimum 30 days
  • Payment Terms: GST considerations noted; GST reimbursement as actual or applicable rates; ensure GST-compliant invoicing
  • Documentation: NDA on bid letterhead; GST invoice and GST portal payment confirmation required
  • Sample & Drawings: Advance sample submission within 5 days of award; approval or modification list within 5 days
  • Compliance: Detailed Design Drawings approved before fabrication; failure to obtain timely approval may affect delivery schedule
  • GST & Compliance: Bidder bears GST applicability; no responsibility transfer; GST as per actuals or quoted rate

Key Specifications

  • Product category: Office stationery and consumables

  • Estimated value: ₹482,595.00

  • Delivery flexibility: up to 25% quantity variation during contract

  • Advance sample approval: 5 days post-award

  • Drawing approval: provided by buyer within 5 days; modifications list provided if not approved

  • GST handling: reimbursement as actuals or as per applicable rates (whichever is lower), capped to quoted GST

  • NDA requirement: bidder must upload NDA on bid letterhead

  • GeM portal invoicing: scanned GST invoice and GST payment screenshot required

Terms & Conditions

  • Delivery quantity variation: +/- 25% with extended delivery time formula

  • Advance sample approval within 5 days of award; drawings approval or modification list in 5 days

  • GST treatment: reimbursement per actuals or applicable rate; GST invoice proof required

Important Clauses

Payment Terms

GST reimbursement is subject to actuals or applicable rate; billed GST must align with quoted rate; invoice via GeM with GST proof

Delivery Schedule

Delivery period determined from last date of original delivery order; if option exercised, additional time = (increased quantity / original quantity) × original delivery period, min 30 days

Penalties/Liquidated Damages

Not explicitly stated; potential LD may apply for delays if specified in contract; ensure alignment with drawings approval timeline

Bidder Eligibility

  • Experience in supplying standard office stationery and consumables to government or large organizations

  • Ability to submit NDA on Bidder Letter Head and comply with GeM portal requirements

  • Demonstrable GST compliance and invoicing capability with proper documentation

  • Capability to provide advance samples within 5 days and delivery as per revised schedule

  • Adequate financial capacity to handle 25% quantity variation and extended delivery timelines

Bill of Quantities (BOQ) 33 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Broom Phool Items to be delivered as per sample 20 nos bsogeeast 15
2 Pilot Pen V5 Blue Items to be delivered as per sample 50 nos bsogeeast 15
3 Stapler PIN HD 10 Make Kangaro Items to be delivered as per sample 100 pkt bsogeeast 15
4 Stapler PIN HD 45 Make Kangaro Items to be delivered as per sample 100 pkt bsogeeast 15
5 Fevicol 200 gm Items to be delivered as per sample 30 nos bsogeeast 15
6 Permanent Marker Items to be delivered as per sample 30 nos bsogeeast 15
7 Cartridge 88A HP Items to be delivered as per sample 10 nos bsogeeast 15
8 Cartridge 12A HP Items to be delivered as per sample 10 nos bsogeeast 15
9 Colin Spray 500 ml Items to be delivered as per sample 35 nos bsogeeast 15
10 Phenyl 5 Ltrs Jar Items to be delivered as per sample 15 jar bsogeeast 15
11 All Out Ultra with refill 45ml Items to be delivered as per sample 50 nos bsogeeast 15
12 Register 540 Pages Items to be delivered as per sample 40 nos bsogeeast 15
13 Register 280 Pages Items to be delivered as per sample 30 nos bsogeeast 15
14 File Cover with office logo Items to be delivered as per sample 2,000 nos bsogeeast 15
15 Blue Pen Pental Roll Items to be delivered as per sample 100 nos bsogeeast 15
16 Harpic 500ml Items to be delivered as per sample 40 nos bsogeeast 15
17 Pen Stand Items to be delivered as per sample 5 nos bsogeeast 15
18 TDO Naphehalene Balls White Items to be delivered as per sample 20 pkt bsogeeast 15
19 Duracell ultra battery Items to be delivered as per sample 20 nos bsogeeast 15
20 Calculator Big Items to be delivered as per sample 10 nos bsogeeast 15
21 Correction Pen Whitener Items to be delivered as per sample 50 nos bsogeeast 15
22 Cartridge 057 Items to be delivered as per sample 4 nos bsogeeast 15
23 Stamp PAD Items to be delivered as per sample 10 nos bsogeeast 15
24 Cartridge 166A Items to be delivered as per sample 7 nos bsogeeast 15
25 White File Cover with office logo Items to be delivered as per sample 50 nos bsogeeast 15
26 Paper A4 Size Make JK Items to be delivered as per sample 150 ream bsogeeast 15
27 Paper FS Size Make JK Items to be delivered as per sample 130 ream bsogeeast 15
28 Carbon Paper Make Corres Sapphire Items to be delivered as per sample 20 pkt bsogeeast 15
29 Room Freshner Make Godrej Items to be delivered as per sample 50 nos bsogeeast 15
30 Ball Pen Reynolds Items to be delivered as per sample 100 nos bsogeeast 15
31 Dusting Cloth Items to be delivered as per sample 25 pkt bsogeeast 15
32 Fevi Stik 15gms Items to be delivered as per sample 100 nos bsogeeast 15
33 Cartidge 77A HP Items to be delivered as per sample 3 nos bsogeeast 15

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Required Documents

1

GST Registration Certificate

2

PAN Card

3

Experience Certificates (similar office supplies procurement, if required by terms)

4

Financial Statements or Turnover Documentation

5

EMD/Security Deposit (as applicable by procurement terms)

6

Technical Bid Documents (compliance claims, product catalogue)

7

OEM Authorization/Authorizations for branded items (if required)

8

NDA (Non-Disclosure Agreement) on Bidder Letter Head

9

Advance Sample Submission documentation (5 days window)

10

Detailed Design Drawings (for buyer approval within 5 days of award)

Frequently Asked Questions

How to bid for the Indian Army office supplies tender 2025?

Bid submission requires GST registration, PAN, NDA on bidder letterhead, and advance sample documentation within 5 days of award. Ensure NDA is uploaded, GeM invoicing details are ready, and detailed design drawings are prepared for buyer approval per the 5-day window.

What documents are required for the Indian Army stationery tender 2025?

Submit GST certificate, PAN, experience certificates for similar supplies, financial statements, EMD documentation, OEM authorizations if applicable, NDA on bidder letterhead, technical bid, and advance sample submission with design drawings for buyer approval.

What are the delivery terms and quantity variation in this Army tender?

The purchaser may increase or decrease quantity up to 25% of bid quantity; delivery timing extends using the formula (increased quantity/original quantity) × original delivery period with a minimum of 30 days.

What standards or certifications are needed for this office supplies tender?

While explicit item standards are not listed, bidders must comply with NDA requirements, GST invoicing, and GeM portal documentation. Ensure supplier capability to provide advance samples and drawings approval as per buyer’s 5-day review window.

When is advance sample approval required for the Army procurement?

Advance samples must be submitted within 5 days of award; the buyer will approve or provide a modification list within 5 days, after which supply should align to approved drawings and modifications communicated.

What are the GST-related submission requirements for this tender?

Submit GST invoices through the GeM portal along with GST payment screenshots; reimbursement will be based on actual GST or eligible applicable rate, whichever is lower, up to quoted GST percent.

How will drawings and modifications impact delivery timelines in this tender?

If buyer delays drawing approval, the delivery period may be refixed without liquidated damages for the period of delay; ensure prompt communication and provide complete modification lists within five days of approval.

What is the estimated contract value for this office supplies tender?

The estimated contract value is ₹482,595.00, covering a broad catalog of 33 items including pens, registers, paper, cartridges, and related office consumables for Indian Army needs.