GEM

Directorate Of Higher Education Maharashtra HPLC System Tender 2025 - Q3 Standards, EMD ₹1800, 25% Quantity Variation

Posted

29 Oct 2025, 11:28 pm

Deadline

10 Nov 2025, 09:00 pm

EMD

₹1,800

Location

OSMANABAD , MAHARASHTRA

Progress

Issue29 Oct 2025, 11:28 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Tender Overview

Directorate Of Higher Education, Maharashtra invites bids for a High Performance Liquid Chromatography (HPLC) System under Q3 category. The tender includes an EMD of ₹1,800 and allows a 25% quantity increase/decrease at contracted rates. Delivery terms reference extended periods based on the formula provided, with minimum 30 days for additional time. The bid requires compliance with OEM/IS criteria and mandates a dedicated service framework within the state. The procurement aims to equip state-run higher education facilities with robust analytical capabilities, leveraging local service access and post-sale support. A pre-bid or ATC clause outlines compliance, delivery, and escalation procedures.

Technical Specifications & Requirements

  • Item category: High Performance Liquid Chromatography (HPLC) System for research labs and analytical work in education sector
  • Quantity/scale: Not specified in BoQ; bidders should prepare for flexible deployment within contract limits
  • Standards & compliance: OEM authorization, IS/ISO service standards may be implied; ensure ISI/ISO alignment where applicable
  • Delivery & installation: On-site installation within the state; additional time calculated as (increased quantity ÷ original quantity) × original delivery period, minimum 30 days
  • Warranty & service: On-site/carry-in options; dedicated service center in-state; toll-free service line required
  • EMD: ₹1,800 and related security deposits to be submitted with bid
  • OEM support: Authorized seller with registered Indian office for after-sales service
  • Documentation: Compliance letters and serviceability proofs required

Terms, Conditions & Eligibility

  • EMD: ₹1,800; specify payment method and submission details
  • Delivery timeline: Initially from order date; extended period applies under option clause with minimum 30 days
  • Service centers: Functional center in the state; establish within 30 days if not existing
  • Documents: GST certificate, PAN, experience certificates, financial statements, EMD document, OEM authorization, technical bid
  • Warranty/penalties: Warranty framework required; penalties or LDs to be defined in contract
  • ATC/compliance: Mandatory compliance letters and pre-bid clarifications; local supplier qualifications emphasized
  • Vendor eligibility: Indian OEM/Authorized Seller with local service capability within the state
  • Delivery terms: 300 km logistics and formal acceptance criteria referenced in ATC

Key Specifications

  • Product: High Performance Liquid Chromatography (HPLC) System

  • EMD: ₹1,800

  • Quantity flexibility: ±25% as per option clause

  • Service requirement: Dedicated in-state service center; toll-free service line

  • OEM/Authorized Seller with Indian registered office for after-sales service

Terms & Conditions

  • Quantity may be increased/decreased by up to 25% at contracted rates

  • Delivery period extends from last date of original delivery order; minimum 30 days for extension

  • Mandatory OEM authorization and in-state service center with toll-free support

Important Clauses

Payment Terms

EMD to be submitted as ₹1,800; payment terms to be defined in contract and ATC

Delivery Schedule

Delivery starts from order date; option clause governs extended delivery time with minimum 30 days

Penalties/Liquidated Damages

LD/penalties to be specified in contract per delivery delays and performance shortfalls

Bidder Eligibility

  • Indian OEM or Authorized Seller with registered Indian office

  • Demonstrated service capability within Maharashtra state

  • Evidence of prior HPLC system supply experience

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Required Documents

1

GST certificate

2

PAN card

3

Experience certificates for similar HPLC systems

4

Financial statements (last 2–3 years)

5

EMD documents (₹1,800)

6

Technical bid documents

7

OEM authorization letters

8

Compliance letters and service capability proof

9

Pre-bid clarifications response

Frequently Asked Questions

How to bid for HPLC system tender in Maharashtra 2025

Bidders must submit GST, PAN, experience certificates, financial statements, OEM authorization, and EMD ₹1,800 with technical bid. Ensure in-state service capability and compliance letters. Follow ATC terms to address quantity variation up to 25% and delivery extensions with minimum 30 days. Prepare installation plan and post-sale support details.

What documents are required for HPLC procurement in Maharashtra

Required documents include GST registration, PAN, last 3 years financials, experience certificates for similar HPLC systems, OEM authorization letters, technical bid, EMD ₹1,800, and compliance letters proving service capability, plus any pre-bid clarification responses.

What are the delivery timelines and option clause details

Delivery starts from the last date of the original delivery order. The option clause allows quantity variation up to 25% during contract, with additional time calculated as (increased quantity/original quantity) × original period, minimum 30 days; extended delivery permissible within original period limits.

How to prove service capability for HPLC service centers

Provide evidence of an in-state service center or a plan to establish one within 30 days of award. Include toll-free service contact, trained technicians, spare parts availability, and response time commitments to qualify for Maharashtra procurement.

What are OEM authorization requirements for this tender

Offer must come from an Indian-registered OEM or Authorized Seller with an established Indian office to support after-sales service. Submit OEM authorization letters and proof of Indian presence to meet compliance criteria.

What standards or compliance are required for the HPLC system

At minimum, ensure OEM/ISI-ISO aligned practices; submit compliance letters. Although explicit standards are not listed, ensure robust post-sale service capability and documentation demonstrating IS/ISO compatibility where applicable.

What are the EMD and payment terms in this bid

EMD is ₹1,800; payment terms to be specified in the contract. Prepare for advance or milestone payment as per tender ATC, with timely submission of EMD and required financial documents during bid submission.

Who is the organizing body for the HPLC bid in Maharashtra

The procurement is organized by the Directorate Of Higher Education, Maharashtra, under the Higher And Technical Education Department. Vendors should align proposals with state education laboratory upgrade initiatives and ensure compliance with state procurement policies.

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