GEM

Indian Army Department of Military Affairs Vehicle Spare Parts Tender 2025 India - Clutch, Brake Pads, Window Regulator, 25% Qty Option

Posted

01 Nov 2025, 09:28 am

Deadline

11 Nov 2025, 10:00 am

Location

SONITPUR , ASSAM

Progress

Issue01 Nov 2025, 09:28 am
AwardPending
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Quantity

15

Category

CLUTCH

Bid Type

Two Packet Bid

Key Highlights

  • • Specific brand/OEM requirements: None stated; confirm any required OEM authorizations during bid submission.
  • • Technical certifications: No explicit standards listed; plan to submit ISO/IS certifications or OEM compliance where applicable.
  • • Unique conditions: 25% quantity increase/decrease option during and after contract award with corresponding delivery extensions.
  • • Eligibility criteria: Defense procurement norms likely; secure prior experience supplying automotive spare parts to government bodies.
  • • Warranty/AMC: Not defined; verify warranty terms and post-warranty service expectations in the tender documentation.
  • • Penalty/Performance: No LD clause shown; verify penalties or performance bonds in final terms.

Tender Overview

The Indian Army (Department Of Military Affairs) invites bids for a broad range of vehicle spare parts, covering items such as clutch assemblies, suspension components, brake pads/shoes, window regulators, floor mats, filters, wheel bearings, and related hardware. The procurement spans 12 BOQ items, with potential quantity variation up to 25% of bid quantity at contract placement and during the contract period. A key feature is the option clause for extending delivery time proportionally to any quantity increase, with a minimum extension of 30 days. The tender emphasizes supply readiness for military-grade vehicular components within India, with the aim of maintaining fleet readiness and standardization of parts across units.

Technical Specifications & Requirements

  • Product categories include clutch, brake pad, brake shoe, window regulator (RR/LH), window beading, full floor mat, vacuum pipe booster, bezel/trim components and wheel bearing.
  • No explicit technical specs or IS/ISO standards are listed in the provided data; bidders must rely on standard OEM specifications and Army-accepted equivalents.
  • BOQ comprises 12 items with unspecified quantities or units; bidders should prepare capability for multi-item delivery and cross-compatibility for Army vehicle platforms.
  • The only clear contractual mechanism is the option clause granting quantity and delivery flexibility up to 25% with extended delivery periods as described.
  • Emphasize capability to source a wide spectrum of automotive parts meeting military-grade durability and interoperability requirements.

Terms, Conditions & Eligibility

  • EMD/Performance terms: Not specified in the data; bidders should prepare standard security deposit or bid security per organization norms.
  • Delivery terms: Delivery periods can be adjusted by the option clause; extended delivery time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.
  • Payment terms: Not specified; bidders should await official payment schedule and milestones.
  • Experience/turnover: Not specified; bidders should anticipate typical defense procurement prerequisites such as proven supply of automotive parts to government bodies and adequate financial standing.
  • Documents: Prepare OEM authorizations where applicable, GST, PAN, and experience certificates; ensure compliance with buyer terms.
  • Validity & warranties: Not specified; bidders should verify warranty/AMC expectations during the bid process and align with defense sector norms.

Key Specifications

  • Product categories: clutch assemblies, suspension components, brake pads/shoes, window regulators (RR/LH), floor mats, filters, wheel bearings, window beads/bezel, vacuum pipe boosters

  • Quantities: 12 BOQ items with unspecified quantities; require capability to supply multiple line items

  • EMD/Estimated value: Not provided; prepare standard bid security and financial capacity statements

  • Experience: Prior supply of automotive spare parts to government/defense sectors advantageous

  • Quality/Compliance: Align with OEM specifications and ensure interchangeability with Army vehicle platforms

  • Delivery: Option clause allows ±25% quantity changes with extended delivery period calculations

Terms & Conditions

  • Delivery terms may extend up to 25% quantity variation with minimum 30 days extension

  • 12 BOQ items, exact quantities and units not disclosed in the data

  • EMD and payment terms are not specified in the provided tender data

Important Clauses

Option Clause for Quantity

Purchaser may increase/decrease quantity by up to 25% at contract placement and during the currency at contracted rates; delivery extension calculated by (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.

Delivery Extension Mechanics

If original delivery period is <30 days, adjusted extension equals the original period; extended duration may be further adjusted within original delivery window.

Contractual Rates

Additional quantities will be at the contracted rates; price stability expectations should be confirmed in final bid documents.

Bidder Eligibility

  • Proven experience supplying automotive spare parts to government/defense sectors

  • Adequate financial capacity with audited statements

  • Ability to meet OEM authorizations or certifications as required by final tender terms

Bill of Quantities (BOQ) 12 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 CLUTCH CLUTCH KIT 2 nos buyer284tss 15
2 SUSPENSION BUSH SUSPENSION BUSH KIT 2 nos buyer284tss 15
3 BRAKE PAD BRAKE PAD SET 1 nos buyer284tss 15
4 BRAKE SHOE BRAKE SHOE SET 1 nos buyer284tss 15
5 DOOR BEEDING DOOR BEEDING SET 1 nos buyer284tss 15
6 FULL FLOOR MATT FULL FLOOR MATT SET 1 nos buyer284tss 15
7 FILTER FEUL FILTER 1 nos buyer284tss 15
8 WHEEL BEARING REAR WHEEL BEARING 1 nos buyer284tss 15
9 WINDOW REG RR LH WINDOW REG ASSY RR LH 1 nos buyer284tss 15
10 WINDOW REGULATOR RR LH ASSY WINDOW REGULATOR RR LH 1 nos buyer284tss 15
11 VACCUM PIPE BOOSTER VACCUM PIPE BOOSTER NRV 1 nos buyer284tss 15
12 BEZELES REAR RH BEZELES ASSY REAR RH 2 nos buyer284tss 15

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar automotive spare parts supply

4

Audited financial statements for the last 2-3 years

5

EMD/security deposit proof or bid security as per tender norms

6

Technical bid documents and OEM authorizations (if required)

7

Certificates of ISO/ISM/CM standards or OEM certifications (if applicable)

Frequently Asked Questions

How to bid for Vehicle Spare Parts tender in India 2025

Bidders should prepare GST, PAN, experience certificates, and audited financials, plus OEM authorizations if required. Ensure compliance with the Army’s option clause offering up to 25% quantity variation and calculate extended delivery times using the given formula. Verify delivery and payment terms in the final tender documents.

What documents are required for Indian Army vehicle parts procurement

Submit GST certificate, PAN, business registration, 2-3 years of experience certificates in automotive parts supply, audited financial statements, EMD/security deposit proof, OEM authorizations, and technical compliance documents. Ensure mandatory documents align with the final T&C for defense sourcing.

What are the technical specifications for clutch and brake parts in this tender

No explicit specs are provided in the data; bidders should offer OEM-compatible clutch assemblies, brake pads/shoes meeting standard vehicle platform requirements, and supply chain certifications. Align with Army interoperability expectations and provide clear warranty/AMC terms in the technical bid.

When is the delivery deadline for quantity extensions under the option clause

Delivery time extensions follow the formula: (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum extension of 30 days. The Purchaser may extend within the original delivery window; confirm exact dates in the final contract.

How to demonstrate eligibility for defense procurement of vehicle parts

Show prior supply to government/defense bodies, provide financial viability (audited statements), and submit OEM authorizations if required. Highlight capability to fulfill 12-item BOQ with interchangeable parts across Army vehicle platforms.

What are the payment terms for the Army vehicle parts supply contract

Payment terms are not specified in the provided data; bidders should await official terms in the tender documents and prepare for standard defense norms such as milestone-based payments or secure advance/retention arrangements.

What is the scope of the 12-item BOQ for vehicle parts

BOQ contains 12 items including clutch, suspension, brake systems, window regulators, floor mats, filters, wheel bearings, and related hardware. Quantities and units are not disclosed; bidders must be prepared to supply multiple lines with OEM-grade compatibility.

How to ensure OEM compliance for Army spare parts supply

Obtain OEM authorizations and provide documentation confirming part compatibility with Army vehicle platforms. Include certifications showing adherence to industry standards and supply chain quality controls, to meet defense procurement expectations.

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