GEM

Urban Development Department Uttar Pradesh LED Luminaire Tender 2025 IS 10322 Conforming Road & Street Lights

Bid Publish Date

19-Nov-2025, 9:11 am

Bid End Date

29-Nov-2025, 9:00 pm

Bid Opening Date

29-Nov-2025, 9:30 pm

EMD

₹27,000

Location

MAU , UTTAR PRADESH

Progress

Issue19-Nov-2025, 9:11 am
AwardPending
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Quantity

200

Bid Type

Two Packet Bid

Key Highlights

  • • Scope: LED luminaire for road and street lighting conforming to IS 10322 (Part 5 / Section 3) (Q3)
  • • EMD: ₹27,000
  • • Option clause: quantity may increase up to 25% during contract currency
  • • Pre-fabrication step: Detailed Design Drawings must be approved within 5 days of award
  • • Non-obsolescence: product must have at least 3 years residual market life; no OEM end-of-life declaration
  • • Turnover: minimum average annual turnover criteria for bidder and OEM over last 3 years
  • • Delivery: delivery period may adjust if drawings approval is delayed; LD not charged for buyer delay
  • • Documentation: bidders must submit GST, PAN, audited financials/CA certificate, EMD documents, OEM authorizations

Categories 5

DISCRETE COMPONENTS LED LIGHT LIGHT AND BULBS LED LUMINARIES LED STREET LIGHT

Tender Overview

Urban Development Department, Uttar Pradesh invites bids for LED Luminaire for Road and Street Lights conforming to IS 10322 (Part 5 / Section 3) (Q3). The scope is Only supply of Goods with an EMD of ₹27,000. The bidder must comply with an option clause allowing up to 25% quantity increase/decrease at contracted rates. Detailed Design Drawings must be submitted within 5 days of award; approval or modification list provided within 5 days. Bidders should ensure the product has a minimum 3 years residual market life and is not declared End-of-Life by the OEM. Turnover criteria apply to both bidder and OEM, based on the last three years.

  • Organization: Urban Development Department, Uttar Pradesh
  • Product/Service: LED Luminaire for Road and Street Lights
  • Location: Uttar Pradesh, India
  • Estimated Value: Not disclosed; EMD ₹27,000
  • Key differentiator: IS 10322 compliance; 25% option window; drawing approval deadlines
  • Unique aspects: Post-award design drawings and non-obsolescence requirement

Technical Specifications & Requirements

  • Product name/category: LED luminaire for road and street lighting as per IS 10322 (Part 5, Section 3)
  • Standards: IS 10322 (Part 5 / Section 3); 3-year residual market life; no obsolescence before this period
  • Quantities/Value: Scope: supply of goods; option to increase quantity up to 25%; delivery period tied to approval timing
  • Delivery/Installation: Delivery period linked to post-approval draws; additional time calculated with a minimum of 30 days
  • Quality/Certification: OEM turnover criteria; ensure product is not end-of-life; detailed design drawings approved prior to fabrication
  • Other: EMD ₹27,000; turnover documentation required; drawings approval process within 5 days

Terms & Eligibility

  • EMD: ₹27,000
  • Turnover criteria: Minimum average annual turnover for bidder and OEM over last 3 years; documented via audited balance sheets or CA certificate
  • Delivery: Delivery schedule linked to approval of Detailed Design Drawings; no LD if Buyer delays approval
  • Documentation: Eligibility includes GST, PAN, experience certificates, financial statements, EMD submission, and OEM authorizations
  • Eligibility life: Product must have minimum 3 years residual market life; not End-of-Life per OEM
  • Notes: Only supply of goods; option clause applied at contract placement; detailed drawings required within 5 days of award

Key Specifications

  • LED luminaire intended for road/street lighting as per IS 10322 (Part 5 / Section 3)

  • Minimum product life requirement: 3 years residual market life

  • Not-end-of-life at OEM level during contract term

  • Supply-only scope; no installation services included

  • Delivery timeline aligns with approval of Detailed Design Drawings

Terms & Conditions

  • EMD amount of ₹27,000 to be submitted with bid

  • Option to increase/decrease quantity up to 25% during contract

  • Detailed Design Drawings must be approved within 5 days of award

  • Delivery period may be refixed if Buyer delays drawing approval

  • Bidder and OEM turnovers must meet minimum average annual turnover criteria

  • Product must have IS 10322 conformity and 3-year residual market life

Important Clauses

Payment Terms

Not specified in provided data; typical tender requires milestone or advance terms; ensure to confirm with buyer

Delivery Schedule

Delivery begins after approved drawings; additional time = (increase quantity / original quantity) × original delivery period, minimum 30 days

Penalties/Liquidated Damages

Not specified; delivery delays subject to contract terms; LD provisions to be clarified in bid documents

Bidder Eligibility

  • Minimum average annual turnover over last 3 financial years meeting OEM and bidder criteria

  • Not End-of-Life status for offered LED luminaire by OEM for at least 3 years

  • Ability to supply goods only (no installation services) and provide detailed design drawings within 5 days

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Posted: 28 April 2025
Closed: 10 May 2025
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Required Documents

1

GST registration certificate

2

PAN card

3

Audited balance sheets or CA certificate indicating turnover (last 3 years)

4

Experience certificates evidencing similar supply

5

EMD document (₹27,000) paid through designated mode

6

Technical bid documents showing IS 10322 (Part 5 / Section 3) compliance

7

OEM authorization / dealership certificates

8

Detailed Design Drawings submission (within 5 days of award) and buyer approvals

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for LED luminaire tender in Uttar Pradesh 2025

Bidders must submit GST, PAN, turnover certificates, EMD ₹27,000, OEM authorizations, and technical documents showing IS 10322 compliance. Detailed Design Drawings must be submitted within 5 days of award; approvals or modification lists follow within 5 days. Ensure product has 3 years residual market life and is not End-of-Life.

What documents are required for UP LED lighting tender submission

Required documents include GST registration, PAN, audited financials or CA turnover certificate for last 3 years, experience certificates for similar supply, EMD receipt, OEM authorization, and technical bid proving IS 10322 conformity. Also attach Detailed Design Drawings submission plan.

What are the IS 10322 conformance requirements for luminaires

Luminaires must conform to IS 10322 (Part 5 / Section 3). Provide documentation showing compliance, and ensure design drawings meet buyer approvals. Confirm 3-year residual market life and non-obsolescence as per OEM certification for the offered model.

What is the delivery timeline if design drawings are approved late

Delivery period is refixed in proportion to drawing approval delays; minimum extension policy specifies that delay caused by Buyer approval does not attract Liquidated Damages. The exact new delivery deadline is recalculated according to the option clause formula.

What is the EMD amount for the UP LED luminaires tender

The EMD is ₹27,000. It should be submitted as a demand draft or online payment as per tender guidelines. Ensure EMD validity covers the bid validity window and any bid–security requirements stated in the terms.

What are the eligibility criteria for bidder and OEM turnover

Both bidder and OEM must meet a minimum average annual turnover over the last three years. Documentation should include audited balance sheets or CA certificates. If the bidder is younger than three years, turnover is calculated from the date of incorporation for completed financial years.

What does the option clause allow for quantity adjustments

The purchaser may increase or decrease quantity up to 25% at contracted rates. Additional time for delivery is calculated using (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days.

How to verify OEM sustainability and product life for bidding

Obtain OEM confirmation of not being End‑of‑Life for at least 3 years from the contract term. Include OEM performance/warranty statements and ensure the offered luminaire has an active market presence and ongoing support from the manufacturer.

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