GEM

Urban Administration And Development Green Grass Rajka Tender Shahdol Madhya Pradesh 2025 - IS0/Make in India Standards & EMD ₹10000

Bid Publish Date

28-Nov-2025, 8:06 pm

Bid End Date

15-Dec-2025, 9:00 pm

EMD

₹10,000

Location

SHAHDOL , MADHYA PRADESH

Progress

Issue28-Nov-2025, 8:06 pm
AwardPending
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Quantity

55000

Bid Type

Two Packet Bid

Tender Overview

The Urban Administration And Development department of Madhya Pradesh invites bids for Green Grass (Rajka) in Shahdol (484001). The procurement involves a bulk grass supply with an EMD of ₹10,000. Bidders must comply with Make in India declarations, GST, PAN, firm registration, and ISO requirements for OEM/seller. The buyer reserves rights on quantity variation up to 25% and extension of delivery time proportional to changed quantity, with minimum 30 days. Warranty and testing terms apply, including a 12-month warranty and an authorized testing facility report. Local content declarations and land-border provisos may apply for certain bidders.

  • Organization: Urban Administration And Development (Department: Urban Development And Environment)
  • Location: Shahdol, Madhya Pradesh (484001)
  • Product Category: Green Grass (Rajka) – Q3 classification under procurement rules
  • Estimated Value: Not disclosed; EMD: ₹10,000 (hard copy only)
  • Unique aspects: Option clause enabling quantity variation; mandatory compliance with Make in India and ISO; land-border declarations if applicable

Technical Specifications & Requirements

  • No explicit product specifications provided in the tender text; bidders must rely on standard green grass supply expectations and BOQ absence indicates flexible quantity within 25% option clause
  • Required administrative and compliance documents include: GST Registration Certificate, PAN Card, Firm Registration Certificate, and any other firm-related registrations
  • Mandatory declarations: Non-Blacklisting, No Deviation, and Make in India Declaration with Local Content
  • Warranty and testing: 12-month warranty; supply must include a testing report from an authorized facility; MSME if applicable; ISO certification for OEM or seller
  • Land-border declarations for eligible bidders; EMD submission in hard copy before bid deadline
  • Delivery and acceptance terms derive from option clause and original delivery period while respecting minimum 30 days

Terms, Conditions & Eligibility

  • EMD: ₹10,000 (hard copy only, within bid submission deadline)
  • Make in India: Mandatory declaration; Local Content Declaration required
  • Documents: GST, PAN, Firm Registration, MSME certificate if applicable, ISO certificate of OEM/seller
  • Warranty: Self-declared 12-month warranty; testing report from authorized facility
  • Delivery: Option to increase quantity by up to 25%; delivery period adjusted pro rata with minimum 30 days; extended period allowed up to original delivery period
  • Border declarations: Required for bidders from land-bordering countries; No Deviation certificate required
  • Rights: Purchaser may accept or reject bids with valid reasons; bid compliance mandatory
  • Warranty/testing: Self-declaration plus testing report required for bid validation

Key Specifications

  • Green Grass (Rajka) – Q3 procurement

  • EMD: ₹10,000

  • Delivery period: baseline with option to extend via quantity variation up to 25%

  • Warranty: 12 months (self-declaration required)

  • Testing: Report from authorized facility

  • ISO certificate: Required for OEM or seller

  • Make in India declaration and Local Content declaration

  • GST registration, PAN, firm registration

Terms & Conditions

  • EMD ₹10,000 must be submitted as hard copy within bid deadline

  • Option clause allows 25% quantity increase with pro rata delivery time

  • Mandatory Make in India and Local Content declarations with ISO certification

  • 12-month warranty and authorized testing report required

  • Land-border declarations may apply; No Deviation certificate required

  • GST, PAN, firm registration and MSME certificate (if applicable) mandatory

Important Clauses

Payment Terms

EMD ₹10,000; payment terms not specified beyond bid terms; ensure hard copy submission before deadline

Delivery Schedule

Delivery start from last date of original delivery order with possible extension for increased quantities; minimum 30 days prior notice

Penalties/Liquidated Damages

Not explicitly stated; ensure compliance with standard govt procurement penalties for late delivery and performance deviations

Bidder Eligibility

  • Must submit Non-Blacklisting Certificate dated current date

  • GST Registration, PAN, Firm Registration; ISO certificate for OEM/seller

  • Make in India and Local Content declarations; MSME certificate if applicable

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Required Documents

1

GST Registration Certificate

2

PAN Card

3

Firm Registration Certificate

4

Non-Blacklisting Certificate dated current date on ₹100 stamp paper

5

Make in India Declaration

6

Local Content Declaration

7

12-month warranty self-declaration

8

Authorized product testing report from an approved facility

9

ISO Certificate for OEM or seller

10

MSME Certificate (if applicable)

11

Land-border declaration (if applicable)

12

No Deviation certificate

13

Earnest Money Deposit: ₹10,000 (hard copy submission)

Frequently Asked Questions

Key insights about MADHYA PRADESH tender market

How to bid for Green Grass Rajka tender in Shahdol MP 2025?

Bidders must submit GST, PAN, firm registration, and ISO certificates; include Non-Blacklisting, No Deviation, Make in India and Local Content declarations; EMD ₹10,000 in hard copy; provide 12-month warranty and authorized testing report; delivery may vary with a 25% quantity option.

What documents are required for the Shahdol Green Grass tender 2025?

Required documents include GST Registration, PAN Card, Firm Registration, Non-Blacklisting Certificate on ₹100 stamp paper, Make in India and Local Content declarations, MSME certificate if applicable, ISO certificate, 12-month warranty declaration, and authorized testing report; EMD hard copy ₹10,000.

What are the delivery terms for quantity variation in this tender?

The buyer may increase quantity up to 25% of bid quantity during contract; delivery period adjusts pro rata using the formula (Increase quantity / Original quantity) × Original delivery period, with a minimum extension of 30 days.

What warranty and testing commitments are required?

Bidders must provide a self-declared 12-month warranty and a product testing report from an authorized facility; ensure testing report covers product quality and performance per tender expectations.

Are land-border declarations required for this procurement in MP?

Yes, bidders from countries sharing a land border with India must submit land-border declarations in line with Government of India regulations; ensure compliance to avoid disqualification.

What standards or certifications are mandatory for OEM/seller?

An ISO certificate for the Original Equipment Manufacturer or seller is required; Make in India and Local Content declarations must be included; ensure GST, PAN, and firm registration are valid.

When is the EMD submitted and in what form for this tender?

EMD of ₹10,000 must be submitted as a hard copy within the bid submission deadline; ensure the EMD accompanies the bid package to be eligible for evaluation.

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