GEM

Indian Army SAP Maintenance & Software Support Tender 2025 – Department Of Military Affairs SAP Maintenance Services

Posted

30 Oct 2025, 11:10 am

Deadline

11 Nov 2025, 12:00 pm

Progress

Issue30 Oct 2025, 11:10 am
AwardPending
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Quantity

1

Bid Type

Single Packet Bid

Tender Overview

The opportunity is issued by the Indian Army, under the Department Of Military Affairs, for Software Support Services 2.0 - SAP; Application Software; Maintenance Services; Technical Improvements; General Service Provider. While specific start/end dates and monetary value are not disclosed, the bid emphasizes SAP maintenance and related application software support for military operations. A notable differentiator is the option clause enabling a +/- 25% change in contract quantity or duration at contract issuance, binding bidders to the revised terms. The procurement context centers on ongoing software maintenance, technical improvements, and general service provider support within government defense IT environments.

Technical Specifications & Requirements

  • Product/Service: SAP maintenance and related application software support with emphasis on technical improvements and general service provider services.
  • Scope: Maintenance, support, and potential enhancements to SAP-based systems used by the Indian Army.
  • Standards/Compliance: Not specified. Bidders should align with standard government IT procurement practices and security requirements.
  • Delivery/Implementation: Not specified; bidders should prepare for deployment within typical defense IT project timelines once issued.
  • Qualification Signals: Certificates are mandatory; failure to upload required documents may lead to rejection. No BOQ items are listed.

Terms, Conditions & Eligibility

  • Option Clause: The buyer may increase or decrease contract quantity or duration up to 25% at contract issue; post-issuance, changes capped at 25%.
  • Documentation: Bidders must upload all certificates/documents sought in the Bid Document, ATC and Corrigendum, else rejection.
  • BOQ: No items listed; no BOQ values provided.
  • Key Implications: Prepare to demonstrate compliance with mandatory certification requirements and readiness to scale scope per the option clause; ensure all submission documents are complete to avoid disqualification.

Terms & Conditions

  • 25% option clause allows scale in quantity or duration at contract issue

  • Mandatory certificates/documents submission is a precondition for bid acceptance

  • No BOQ items or estimated value disclosed; readiness for SAP maintenance scope

Important Clauses

Payment Terms

Not specified in tender data; bidders should anticipate standard government IT payment processes and milestone-based payments once issued.

Delivery Schedule

Not specified in tender data; bidders should be prepared for deployment timelines aligned with defense IT project norms after contract award.

Penalties/Liquidated Damages

Not specified in tender data; bidders should monitor post-award contract terms for SLA-based penalties or LD, if defined in the final contract.

Bidder Eligibility

  • Experience in SAP maintenance and software support for large organizations

  • Capability to scale services by up to 25% as per option clause

  • Compliance with government security and procurement norms

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for SAP maintenance projects

4

Financial statements (last 2-3 years)

5

EMD/ security deposit documents

6

Technical bid documents

7

OEM authorizations or certifications for SAP maintenance

8

Any other certificates sought in Bid Document, ATC and Corrigendum

Frequently Asked Questions

What documents are required for the SAP maintenance tender in India 2025?

Bidders must submit GST registration, PAN, experience certificates, financial statements, EMD documents, technical bid, and OEM authorizations. Upload all certificates sought in the Bid Document and ATC/Corrigendum; missing certificates can lead to rejection.

How does the 25% option clause affect the SAP support contract for Indian Army?

The buyer may adjust contract quantity or duration by up to 25% at contract issue; post-issuance adjustments remain capped at 25%. Bidders should plan scalable resources and pricing to accommodate potential scope changes.

What is the eligibility for SAP maintenance services tender in the Department of Military Affairs?

Eligibility emphasizes demonstrated SAP maintenance experience, ability to scale services per the 25% option clause, and compliance with government procurement norms, including security requirements and required certifications listed in the bid documents.

What are the technical specifications for SAP maintenance in this tender?

The tender specifies SAP maintenance and related application software support with technical improvements. Exact IS/standards are not provided; bidders should align with standard defense IT practices and ensure compatibility with current SAP environments.

When is the bid submission deadline for the SAP tender in India 2025?

Exact submission deadlines are not disclosed in the current data. Bidders should monitor the GEM portal and tender communications for issue-specific dates, submission windows, and corrigenda related to the Department of Military Affairs procurement.

What are the payment terms for the Indian Army SAP maintenance contract?

Payment terms are not specified in the provided data. Bidders should expect milestone-based payments as per final contract; ensure pricing accommodates potential scope changes under the 25% option clause.

What certificates ensure eligibility for this SAP maintenance tender in India?

Key certificates include GST and PAN, plus experience attestations and OEM authorizations. Missing documents can lead to bid rejection; ensure all mandatory certificates are uploaded per the Bid Document and Corrigenda.

How to prepare for SAP software support tender with no BOQ items listed?

Plan for a scalable SAP maintenance solution with resource and pricing models adaptable to up to 25% scope changes; prepare generic cost components for licenses, support, upgrades, and security compliance since BOQ items are not provided.

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