GEM

Indian Coast Guard Ratnagiri Furniture & Stationery Tender 2025 – GeM Stationery QA, 7 Items, 500-km Radius

Posted

22 Oct 2025, 05:22 pm

Deadline

03 Nov 2025, 06:00 pm

Location

RATNAGIRI , MAHARASHTRA

Progress

Issue22 Oct 2025, 05:22 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

26

Category

SS File Rack of Size 6 Ft x 3 Ft with Four Racks One Side Closed Type

Bid Type

Two Packet Bid

Categories 6

PEDAL POWERED VEHICLES RF PASSIVE COMPONENTS FILTERS BICYCLE MATTRESS FLOUR MILL

Tender Overview

The Indian Coast Guard invites bids for a combined stationery and furniture package at Ratnagiri, Maharashtra. Scope includes a SS File Rack (6 Ft x 3 Ft) with four racks one side, a quilt duvet set, a folding cot with wooden ply (6x4), a single bunk mattress (6x4x6), a bicycle (24-inch), a 10 LPH water purifier with 03 spare filters, and an office revolving chair. The procurement appears to cover seven items in total; precise quantities and estimated value are not published. The bid emphasizes timely delivery, conformity to quality, and direct supplier accountability within a defined radius. A key differentiator is the mandatory sample submission and strict QA conformity. The location-specific, GeM-based process targets local vendors within 500 km of the buyer’s Ratnagiri location, ensuring proximity for logistics and support. This tender highlights standard procurement controls, including confirmation of GST, PAN, and GeM credentials prior to bid opening, and a prohibition on subcontracting, underscoring direct supplier responsibility.

Technical Specifications & Requirements

  • Mandatory physical samples of quoted stationery items must be submitted to the buyer’s office before bid opening; non-submission causes disqualification.
  • Eligible bidders must have a registered office/operational facility within 500 km of the buyer’s location.
  • Payment will be processed via PCDA, Mumbai after CRAC, potentially up to 180 days.
  • Any damaged items must be replaced within 7 days of notification; non-compliance may lead to contract termination.
  • All items require a certificate of conformity to bid specifications; deviations may trigger bid rejection.
  • Subcontracting is prohibited; bidder must handle supply chain directly.
  • Pre-bid verification requires valid GST registration, PAN, and GeM seller credentials prior to bid opening.

Terms, Conditions & Eligibility

  • EMD amount and exact bid value are not published in the provided data.
  • Options exist to adjust quantity up to 25% during contract performance at contracted rates.
  • Delivery time calculations follow an algorithm linked to original/extended delivery periods with a minimum of 30 days.
  • Replacement of defective items within 7 days; repeated non-compliance may lead to blacklist.
  • Strict adherence to bid document quality standards; conformity certificate required.
  • No subcontracting allowed; direct supplier responsibility is mandatory.
  • Pre-bid verification of GST, PAN, and GeM credentials is required before bid opening.

Key Specifications

    • Product/service names: SS File Rack, quilt duvet set, folding cot with wooden ply, bunk mattress, bicycle (24), water purifier 10 LPH with 3 spare filters, office revolving chair
    • Quantities: not disclosed in data; seven items total
    • EMD/Estimated value: not published
    • Delivery: not specified; delivery period governed by option clause with 30-day minimum
    • Standards/QA: certificate of conformity required; QA compliance mandatory
    • Eligibility: bidder radius within 500 km of Ratnagiri; no subcontracting
    • Documentation: GST, PAN, GeM credentials required pre-bid

Terms & Conditions

  • Mandatory sample submission before bid opening

  • 500-km eligibility radius for bidders

  • 180-day payment timeline via PCDA after CRAC

  • 7-day replacement window for defective items

  • Certificate of conformity required for all items

  • No subcontracting allowed; direct supply

  • Pre-bid GST, PAN, and GeM verification required

Important Clauses

Payment Terms

Payment via PCDA, Mumbai after CRAC; expected timeline up to 180 days.

Delivery Schedule

Delivery period adjustable by 25% quantity variation; minimum 30 days; extended delivery rules apply.

Penalties/Liquidated Damages

Replacement of defective items within 7 days; non-compliance may lead to contract termination and blacklisting.

Bidder Eligibility

  • Registered office/operational facility within 500 km of Ratnagiri

  • GST registration and PAN details available for verification

  • GeM seller credentials valid at bid opening

Bill of Quantities (BOQ) 7 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 SS File Rack of Size 6 Ft x 3 Ft with Four Racks One Side Closed Type SS File Rack of Size 6 Ft x 3 Ft with Four Racks One Side Closed Type 5 nos girish2023 15
2 Quilt Duvet Quilt Duvet 2 nos girish2023 15
3 Folding Cot with Wooden Ply Size 6x4 Folding Cot with Wooden Ply Size 6x4 3 nos girish2023 15
4 Single Bunk Mattress Size 6x4x6 Single Bunk Mattress Size 6x4x6 5 nos girish2023 15
5 Bicycle 24 Bicycle 24 2 nos girish2023 15
6 Water Purifier Cap 10 LPH with 03 Nos Spare Filters Water Purifier Cap 10 LPH with 03 Nos Spare Filters 1 nos girish2023 15
7 Office Chair Revolving Type Office Chair Revolving Type 8 nos girish2023 15

AI-Powered Bidder Prediction

Companies most likely to bid

Unlock Bidder Insights

AI predictions on likely bidders

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar furniture/stationery supply

4

Financial statements (audited or certified)

5

EMD/Security deposit documentation

6

Technical bid documents demonstrating conformity to bid specifications

7

OEM authorizations or manufacturer authorization (if applicable)

8

GeM seller credentials for verification

Frequently Asked Questions

How to bid for Indian Coast Guard stationery tender in Ratnagiri?

Bidders should ensure GST and PAN are active, obtain GeM credentials, prepare technical bid showing conformity to bid specifications, submit required samples to the buyer’s office before bid opening, and confirm eligibility within 500 km radius. The process includes pre-bid verification and sample submission.

What documents are required for Coast Guard stationery bid in Ratnagiri?

Required documents include GST registration, PAN, GeM credentials, experience certificates for similar supply, financial statements, OEM authorizations if applicable, and EMD documentation. Ensure technical bid demonstrates conformity to the provided items and samples are ready for submission.

What are the delivery and payment terms for this tender?

Delivery terms follow the option clause with a minimum 30 days and potential 25% quantity variation. Payment will be processed through PCDA, Mumbai after CRAC, potentially taking up to 180 days due to verification and clearance procedures.

What is the required sample submission for the Coast Guard bid?

All quoted stationery items must be submitted as physical samples to the designated office before bid opening. Samples must match bid specifications; failure to submit samples results in automatic disqualification.

Which bidders are eligible based on location for this tender?

Bidders must have a registered office or operational facility within 500 kilometers of Ratnagiri, Maharashtra, to participate, ensuring timely delivery and coordination with the Coast Guard procurement process.

What standards or conformity certificates are required?

A certificate of conformity to the bid specifications is mandatory for all items. Any deviations detected during inspection may lead to bid rejection, reinforcing strict QA and supplier accountability.

Are subcontractors allowed to supply items in this tender?

Subcontracting is strictly prohibited; the bidder must directly handle the entire supply chain to ensure accountability, quality control, and compliance with buyer terms.

What items are included in the seven-item Coast Guard package?

The package includes SS File Rack (6x3 ft) with four racks one side, quilt duvet, folding cot with wooden ply (6x4), single bunk mattress (6x4x6), bicycle 24, water purifier 10 LPH with three spare filters, and an office revolving chair.