GEM

Indian Army Procurement Tender for Mementos, Certificates & Refreshments | Dimapur Nagaland 2025

Bid Publish Date

14-Nov-2025, 9:50 pm

Bid End Date

01-Dec-2025, 9:00 am

Location

DIMAPUR , NAGALAND

Latest Corrigendum Available

Progress

Issue14-Nov-2025, 9:50 pm
Corrigendum28-Nov-2025
AwardPending
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Quantity

667

Category

Naga Shawl

Bid Type

Two Packet Bid

Key Highlights

  • • Isolated design-driven procurement requiring Detailed Design Drawings approval within 5 days of award
  • • Advance sample process: 7 samples due within 10 days; modification list within 21 days
  • • Delivery location specified: 111 ENGINEER REGIMENT, TCP 1, RANGAPAHAR MILITARY STATION, DIMAPUR
  • • Scope includes Supply, Installation, Testing & Commissioning; installation at military facility
  • • Dedicated/toll-free service support requirement for OEM/bidder
  • • No explicit quantities or values disclosed; 8 BOQ items listed without quantities
  • • Mandatory documentation for vendor code creation: PAN, GSTIN, cancelled cheque, EFT mandate
  • • Approval-driven manufacturing with potential LD adjustments based on drawings/sample approval timelines

Tender Overview

The Indian Army (Department Of Military Affairs) invites bids for a package encompassing multiple participant-oriented items—Mementos, Key Chains, Certificates for participants, Naga Shawl, pre-printed large cheque models, Bouquets, and Refreshments for participants and children—covering supply, installation, testing, and commissioning as needed. Estimated value and exact quantities are not disclosed; 8 BOQ items are listed though specific quantities are not provided. The procurement location is Dimapur, Nagaland, with delivery to 111 ENGINEER REGIMENT, TCP 1, RANGAPAHAR MILITARY STATION. A notable differentiator is the requirement for design approvals and advance sample confirmation prior to bulk production, ensuring conformance to contract drawings and modifications.

The tender emphasizes procedural rigor, including drawing approvals within 5 days of award, and potential suspension of LD if approvals are delayed by the buyer. A sample-based path to bulk supply is mandated, with 7 samples to be submitted within 10 days and evaluation/modification completed within 21 days. The scope explicitly includes supply, installation, testing, and commissioning, with service support via a dedicated toll-free number. This package targets suppliers capable of rapid, compliant fabrication aligned to buyer-approved designs.

Technical Specifications & Requirements

  • No formal technical specifications were published; bidders must align withBuyer-approved Detailed Design Drawings and advance samples prior to bulk manufacture. Deliverables include Mementos, Certificates, Naga Shawls, and participant refreshments as part of a ceremonial supply chain.
  • Key process milestones: Detailed Design Drawings (within 5 days), Buyer approval or modification list (within 5 days), advance samples (7 samples in 10 days), modification/finalization (within 21 days).
  • Delivery site: 111 ENGINEER REGIMENT, TCP 1, RANGAPAHAR MILITARY STATION, DIMAPUR. Scope: Supply, Installation, Testing, Commissioning where applicable; post-award approvals govern schedule.
  • Service & support: Dedicated toll-free service line required from the bidder/OEM. Certificates and quality documents must be uploaded per ATC, with rejection possible for missing items.

Terms, Conditions & Eligibility

  • EMD: Not disclosed; bidders must satisfy standard vendor prequalification including financial standing and non-liquidation status.
  • Documents: PAN, GSTIN, cancelled cheque, EFT Mandate, and other certificates to be uploaded with bid for Vendor Code Creation.
  • Delivery: Calendar-based schedule subject to drawing and sample approvals; LD waivers apply if buyer delays approvals.
  • Scope: Supply, Installation, Testing, Commissioning; advance sample approval required before bulk manufacturing; acceptance contingent on conformity to approved drawings and samples.
  • Support: Dedicated/toll-free service line; adherence to all bid documents, ATC, and corrigenda.

Key Specifications

  • Product categories: Mementos, Key Chains, Participant Certificates, Naga Shawl, pre-printed large cheque models, Bouquets, participant refreshments

  • Delivery site: 111 ENGINEER REGIMENT, TCP 1, RANGAPAHAR MILITARY STATION, DIMAPUR

  • Procurement scope: Supply, Installation, Testing and Commissioning where applicable

  • Design control: Detailed Design Drawings approved by buyer prior to fabrication

  • Quality control: Advance sample approval; potential re-sampling if deviations found

Terms & Conditions

  • Advance design approval within 5 days of award

  • Advance sample submission: 7 samples within 10 days

  • Delivery alignment to approved drawings; LD adjustments for buyer delays

Important Clauses

Payment Terms

Not specified; standard government tender terms apply; subject to approval of drawings and samples

Delivery Schedule

Dependent on drawing approvals and sample acceptance; LD may be applied if buyer delays approvals

Penalties/Liquidated Damages

LD adjustments tied to delays caused by buyer in design/sample approval; otherwise standard penalties apply

Bidder Eligibility

  • Not under liquidation or similar proceedings

  • Ability to supply ceremonial items and refreshments with design-led production

  • Compliance with detailed drawings and sample approval timelines

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Bill of Quantities (BOQ) 8 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Momento Conduct of ultural Programme 40 nos s_hemanth 90
2 Key Chain Conduct of ultural Programme_1 140 nos s_hemanth 90
3 Certificate for participants Conduct of ultural Programme_2 70 nos s_hemanth 90
4 Naga Shawl Conduct of ultural Programme_3 10 set s_hemanth 90
5 Pre-printed big size cheque model Conduct of ultural Programme_4 3 set s_hemanth 90
6 Bouquet Conduct of ultural Programme_5 14 nos s_hemanth 90
7 Eats for participants Conduct of ultural Programme_6 90 set s_hemanth 90
8 Eats for Children Refreshments Conduct of ultural Programme_7 300 set s_hemanth 90

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque copy

4

EFT Mandate certified by bank

5

Certificates/Test Reports as required by bid document and ATC

6

Advance Detailed Design Drawings for buyer approval

7

Advance sample submissions (7 samples within 10 days)

8

Vendor Code Creation documents as per terms

Corrigendum Updates

2 Updates
#1

Update

28-Nov-2025

Extended Deadline

01-Dec-2025, 9:00 am

Opening Date

01-Dec-2025, 9:30 am

#2

Update

25-Nov-2025

Extended Deadline

28-Nov-2025, 9:00 am

Opening Date

28-Nov-2025, 9:30 am

Frequently Asked Questions

Key insights about NAGALAND tender market

How to bid for Indian Army ceremonial items tender in Dimapur 2025?

Bidders must submit PAN, GSTIN, cancelled cheque, EFT mandate, and required certificates with the bid. Prepare Detailed Design Drawings within 5 days of award and seven advance samples within 10 days. Ensure conformity with approved drawings and respond to modification lists within 21 days to avoid delays.

What documents are required for Indian Army participant goods bid in Nagaland?

Submit PAN, GSTIN, cancelled cheque, EFT mandate, vendor code documents, and any quality certificates requested in ATC. Also provide advance design drawings and 7 advance samples within the specified 10-day window. Ensure OEM authorizations if applicable.

What are the delivery terms for the Dimapur ceremonial supplies tender?

Delivery aligns to 111 ENGINEER REGIMENT, TCP 1, RANGAPAHAR MILITARY STATION, DIMAPUR, with LD adjustments if the buyer delays drawing/sample approvals. Confirm installation and commissioning scope where required within the approved design and sample timelines.

What specifications govern advance samples for the Dimapur tender?

Submit 7 advance samples within 10 days of award. The buyer will approve or issue a modification list within 21 days. Bulk supply must strictly follow the approved sample and any communicated modifications, else bulk supply could be terminated.

What is required for service support in the Dimapur procurement?

Bidder/OEM must provide a dedicated toll-free service line for after-sales support. This line should be functional for the full duration of the contract and enable prompt issue resolution related to ceremonial items and refreshments.

What are the eligibility criteria for bidders on this Indian Army tender?

Bidders must not be under liquidation, possess valid PAN and GST, provide EFT mandates, and have quality certificates as required by bid documents. Ability to deliver supply, installation, testing, and commissioning per approved designs is essential.