GEM

West Central Railway LED Luminaire High Bay Lighting and Road/Street Lights Tender Kota Rajasthan IS 10322 2025

Bid Publish Date

20-Nov-2025, 4:48 pm

Bid End Date

01-Dec-2025, 12:00 pm

Bid Opening Date

01-Dec-2025, 12:30 pm

EMD

₹30,000

Location

KOTA , RAJASTHAN

Progress

Issue20-Nov-2025, 4:48 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

665

Category

LED Luminaire for High Bay Lighting

Bid Type

Two Packet Bid

Key Highlights

  • • IS 10322 (Part 5 / Section 3) conformance required for both high bay and road/street LED luminaires
  • • EMD amount: ₹30,000; delivery addresses in Kota, Rajasthan
  • • Delivery option: ±25% quantity; minimum 30 days extended delivery time if exercised
  • • Warranty: 3 years from final acceptance; OEM certificates due at delivery
  • • 7-day service response window; 0.5% weekly penalty for delays
  • • Service centres network requirement across INDIA; installation/commissioning scope clarified
  • • GST payable by bidder; reimbursement limited to actuals or quoted rate
  • • Bidder to provide OEM authorization and post-sales support details

Categories 8

DISCRETE COMPONENTS AD FILM LED LIGHT LIGHT AND BULBS HIGH BAY LIGHT LED LUMINARIES LIGHTING LED STREET LIGHT

Tender Overview

West Central Railway (Indian Railways) invites bids for LED Luminaire for High Bay Lighting and LED Luminaire for Road and Street Lights conforming to IS 10322 (Part 5 / Section 3). Tender quantity includes 25 units (Item 1) and additional items across Kota, Rajasthan, with delivery at SSE Power near Parcel Office Kota Jn and New Railway Colony, Kota. Estimated value not disclosed. EMD: ₹30,000. GST will be applied per bidder’s rate, subject to caps. An option clause permits ±25% quantity changes at contracted rates, influencing delivery timelines. A 3-year warranty from final acceptance is required, with OEM certificates due at delivery and a robust after-sales network in India. Bidders must adhere to the stated delivery addresses and ensure compliance with IS 10322 standards. This procurement’s unique aspect is the IS 10322 compliance requirement for both high bay and road/street lighting luminaires.

Technical Specifications & Requirements

  • Product categories: LED Luminaire for High Bay Lighting and Road/Street Lights; must be IS 10322 (Part 5 / Section 3) compliant.
  • Quantity: 25 units (Item No.1); additional items (Item No.2–4) at Kota Jn locations in Rajasthan.
  • Warranty: 3 years from final acceptance or after installation & testing; OEM warranty certificates required on delivery.
  • After-sales: established service centres in India; service response within 7 days; maintenance/troubleshooting support.
  • Penalties: 0.5% of unit price per week for delays; penalties payable to Buyer or via PBG.
  • Delivery: at SSE Power Near Parcel Office Kota Jn, Kota, Rajasthan 324002 and SSE Power New Railway Colony Kota Jn, Kota 324002; installation & commissioning if scope includes.
  • GST: bidder bears GST; reimbursement per actual or applicable rate, whichever is lower, within quoted GST percentage.

Terms, Conditions & Eligibility

  • EMD: ₹30,000 (to be paid as bid security).
  • Delivery timeline: as per option clause; extended time calculation with minimum 30 days; delivery commences from last date of original delivery order.
  • Payment terms: GST handling by bidder; reimbursement as per actuals or applicable rates; no explicit advance terms listed.
  • Warranty & support: 3-year warranty; OEM authorisation and service network in India; post-warranty service not detailed.
  • Submission: OEM warranties, service centre details, and installation/commissioning qualifications to be provided; adhere to Kota addresses for delivery.
  • Compliance: bidders must comply with the option clause and delivery terms; ensure IS 10322 conformance for both item categories.

Key Specifications

  • LED Luminaire types: High Bay Lighting and Road/Street Lighting

  • Conformance: IS 10322 (Part 5 / Section 3)

  • Quantity: 25 units at Kota Jn (Item No.1); other items at Kota Jn locations

  • Warranty: 3 years from final acceptance; OEM warranties required

  • After-sales: nationwide service network in INDIA; 7-day service target

  • Penalties: 0.5% per week of unit price for delayed service/rectification

Terms & Conditions

  • EMD of ₹30,000 required with bid submission

  • Quantity may increase/decrease by up to 25% during contract

  • Delivery to specified Kota, Rajasthan locations; incl. potential installation scope

  • Warranty and OEM support mandatory; service centres to be listed

  • GST handling by bidder; reimbursement per actuals or applicable rate

  • Penalty for delays: 0.5% per week; recoverable via PBG

Important Clauses

Payment Terms

GST payable by bidder; reimbursement as actuals or as per applicable rate, not exceeding quoted GST percentage

Delivery Schedule

Option clause allows ±25% quantity variation; delivery period calculated from last date of original delivery order with minimum 30 days

Penalties/Liquidated Damages

0.5% of unit price per week for delays; penalties may be recovered via Performance Security

Bidder Eligibility

  • Experience in supplying LED luminaires conforming to IS 10322

  • Financial capacity to sustain ₹30,000 EMD and project costs

  • Authorized OEM partnerships with service network in India

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Required Documents

1

GST registration and PAN card

2

Experience certificates for similar LED luminaires supply

3

Financial statements or balance sheet for last 2 financial years

4

EMD payment proof (₹30,000)

5

Technical bid documents and compliance with IS 10322

6

OEM authorization / distributorship certificates

7

Manufacturer's warranty certificates and service centre details

8

Installation, commissioning, and maintenance capabilities

Frequently Asked Questions

Key insights about RAJASTHAN tender market

How to bid for LED luminaires tender in Kota Rajasthan 2025?

Bidders must submit GST, PAN, and EMD ₹30,000 along with OEM authorization and IS 10322 compliance. Include installation/commissioning plan, service center details, and 3-year warranty coverage. Ensure delivery to Kota Jn addresses and adherence to the 25% quantity option clause. Payment terms follow GST rules.

What documents are required for IS 10322 led luminaires tender?

Required documents include GST certificate, PAN card, two-year financial statements, previous similar project experience certificates, OEM authorization, OEM warranty certificates, installation/commissioning qualifications, and service centre details. Provide technical bid proving IS 10322 compliance and product datasheets.

What is the EMD amount for this West Central Railway tender?

The EMD amount is ₹30,000. Submit proof of payment with bid submission; ensure the payment method aligns with tender terms. EMD acts as bid security and may be forfeited for non-compliance or withdrawal after bid submission.

What are the IS 10322 requirements for LED luminaires?

Luminaires must conform to IS 10322 (Part 5 / Section 3), covering performance, safety, and electrical characteristics for lighting fixtures. Submit datasheets proving compliance, along with OEM warranty certificates and product conformity tests as part of the bid.

When is delivery to Kota Jn locations expected under this tender?

Delivery is governed by the option clause allowing ±25% quantity changes; the extended delivery period is calculated as (Additional quantity / Original quantity) × Original delivery period, with a minimum of 30 days. Delivery addresses: SSE Power near Parcel Office Kota Jn and New Railway Colony Kota Jn, Rajasthan 324002.

What are the warranty and after-sales requirements for LED luminaires?

Bidders must provide 3-year warranty from final acceptance; OEM warranty certificates at delivery; establish service centres in India; respond to defects within 7 days; penalties of 0.5% per week for delays; service network details to be uploaded with bid.

What are the delivery addresses for installation of LED luminaires?

Delivery locations include SSE Power Near Parcel Office Kota Jn, Kota 324002 and SSE Power New Railway Colony Kota Jn, Kota 324002. Installation and commissioning may be included; ensure logistics align with the option clause’s quantity changes and delivery timelines.

What are the payment terms and GST implications for this bid?

GST is the bidder’s responsibility; reimbursement will be provided per actuals or applicable rate, whichever is lower, up to the quoted GST rate. Ensure proper GST filings and invoice alignment with delivery milestones; no explicit advance payment terms stated.

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