GEM

Panchayat Raj Books Tender Shrawasti Uttar Pradesh 2025 - Books Classification, Genre, Covers & Language Standards

Bid Publish Date

22-Nov-2025, 6:19 pm

Bid End Date

02-Dec-2025, 7:00 pm

EMD

₹1,44,900

Value

₹1,44,90,000

Location

SHRAVASTI , UTTAR PRADESH

Progress

Issue22-Nov-2025, 6:19 pm
AwardPending
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Quantity

63595

Bid Type

Two Packet Bid

Key Highlights

  • • Category: GENERIC books—classification, genre, color content, cover type, language
  • • Delivery flexibility under option clause: +/-25% quantity at contracted rates
  • • Delivery timing tied to last date of original delivery order with minimum 30 days for extended periods
  • • Estimated contract value: ₹14,490,000; EMD: ₹144,900
  • • No BOQ items present; indicates framework/catalog procurement approach
  • • Bidder readiness for varied cataloged book categories and UP government norms
  • • Emphasis on language and cover/type specifications within the tender terms

Tender Overview

The UP Panchayati Raj Department invites bids for a Books (V2) Q2 procurement in ShRAWasti, Uttar Pradesh (271821). Estimated contract value is ₹14,490,000 with an EMD of ₹144,900. The BoQ shows zero items, signaling a framework or catalog-based purchase for generic book categories. The contract permits a 25% quantity fluctuation at contracted rates, either at award or during the currency, with delivery timeframes anchored to the original delivery order end date and extended using a defined formula. Bidders must align with the purchaser’s option clause, ensuring readiness for potential volume shifts while maintaining delivery discipline. This tender emphasizes catalog, classification, and language specifics over bespoke product configurations. Location-specific procurement dynamics and potential bulk ordering are key considerations here.

Technical Specifications & Requirements

  • Category: GENERIC
  • Product scope: Classification of Books, Genre of Book, Color count in content, Type of Book Cover, Language
  • Delivery context may depend on original delivery order dates; extended delivery time calculated as (Increased quantity ÷ Original quantity) × Original delivery period with a minimum of 30 days
  • No itemized BOQ available; indicates framework/catalog-based procurement
  • Bidders should prepare to meet generic book specification criteria and ensure compliance with language, cover type, and color requirements as per tender terms
  • Emphasizes vendor capability for varied cataloged book categories within UP government procurement norms

Terms, Conditions & Eligibility

  • EMD: ₹144,900 (likely via bank guarantee or online channel per standard tender practice)
  • Quantity flexibility: ±25% of bid quantity at contract placement and during currency
  • Delivery period alignment starts from the last date of the original delivery order; extended delivery time follows the specified formula, with a minimum of 30 days
  • Terms require bidder compliance with the option clause and delivery scheduling as described
  • Documentation expectations include standard bidder submission materials (GST, PAN, financials, experience certs, and relevant technical documents) aligned to government procurement norms
  • No BOQ items; bidders should be prepared for generic book categories and catalog-based fulfillment
  • Ensure readiness to support possible scale adjustments within contracted rates and timelines

Key Specifications

  • Product/service names: Generic books (classification/genre/color/cover/language)

  • Quantities: Not itemized in BOQ; subject to ±25% option

  • EMD/Estimated value: ₹144,900 EMD; ₹14,490,000 estimated value

  • Experience/quality: Demonstrated ability to supply catalog-based government book procurement

  • Standards/Compliance: Adhere to UP government tender norms for books and catalog supply

Terms & Conditions

  • EMD amount and submission method required

  • Delivery quantity fluctuation per option clause (±25%)

  • Delivery schedule linked to original delivery order date with minimum extension period

Important Clauses

Payment Terms

Standard government tender terms apply; payment typically after delivery and inspection per contract, with possible advance or staged payments as per bidding documents.

Delivery Schedule

Delivery period commences from the last date of original delivery order; extended time calculated by formula and minimum 30 days, with potential further extension up to original delivery period.

Penalties/Liquidated Damages

Penalties or LDs applicable for late delivery or non-compliance, as per standard government procurement terms.

Bidder Eligibility

  • Eligible suppliers with prior catalog-based book procurement experience

  • GST registered bidders with valid PAN and financials

  • Ability to meet up to ±25% quantity fluctuations at contracted rates

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
GENERIC Classification of Books Academic & Professional
GENERIC Genre of Book School Textbooks / School Books
GENERIC The number of colors used in the book's content 1, 2, 4
GENERIC Type of Book Cover Hardcover (Hardback), Paperback (Softcover)
GENERIC Language English, Hindi

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Required Documents

1

GST Registration Certificate

2

Permanent Account Number (PAN) Card

3

Experience Certificates for similar book procurement projects

4

Financial Statements (Audited/CA Certified for last 3 years)

5

EMD submission document (DD or online payment receipt as applicable)

6

Technical bid documents demonstrating capability to supply generic books

7

OEM authorizations or supplier declarations (as applicable for catalog-based procurement)

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid in Shrawasti books tender for Panchayat Raj 2025?

Bidders must submit GST, PAN, financials, and experience certificates, along with EMD of ₹144,900. Prepare technical documents proving capability for generic book catalog supply, and comply with the option clause allowing ±25% quantity changes at contracted rates.

What documents are required for UP Panchayat Raj books procurement?

Submit GST registration, PAN, audited financial statements, experience certificates for similar catalog book supply, EMD submission, and technical bid documents detailing capability to fulfill generic book categories such as classification, genre, and language.

What are the delivery terms for books tender in Uttar Pradesh?

Delivery starts from the last date of the original delivery order; extended delivery time uses the formula (increased quantity/original quantity) × original delivery period with a 30-day minimum, and may extend to the original period.

What are the key technical book specifications in this tender?

Specifications cover generic book categories: classification of books, genre, number of colors used, type of book cover, and language. No itemized BoQ items; focus on catalog-based fulfillment and language/cover/type criteria.

What is the EMD amount for this procurement in UP?

The EMD is ₹144,900. Ensure payment via the prescribed channel (DD/online) and attach the EMD submission receipt with the bid as per tender terms.

What eligibility criteria must bidders meet for this UP tender?

Eligible bidders must have GST and PAN, demonstrate experience in catalog book supply, maintain financial stability (audited statements), and be prepared for quantity fluctuations of up to ±25% at contracted rates.

Which organization is issuing the books procurement tender in UP?

The tender is issued by the Panchayat Raj Department, Uttar Pradesh, for procurement of generic books in Shrawasti, under the Books (V2) Q2 category with an estimated value of ₹14.49 million.

Where can bidders find detailed delivery and payment terms for this UP tender?

Delivery terms are tied to delivery orders with minimum 30-day extension; payment terms align with government norms, typically after delivery and inspection. Ensure EMD submission and catalog-based capability are documented in technical bids.

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