GEM

BHEL PLC Spare Supply Tender Visakhapatnam Andhra Pradesh 2025 | 25% Quantity Option Clause & Inspection BY BHEL/TPIA

Posted

31 Oct 2025, 02:29 pm

Deadline

10 Nov 2025, 03:00 pm

Location

VISAKHAPATNAM , ANDHRA PRADESH

Progress

Issue31 Oct 2025, 02:29 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Tender Overview

Bharat Heavy Electricals Limited (BHEL), Department Of Heavy Industry, invites bids for the Supply of PLC Spare in Visakhapatnam, Andhra Pradesh. The tender appears with an undefined estimated value and no BOQ items listed. A key differentiator is the 25% quantity option clause allowing adjustments to bid/contract quantities at contracted rates. Inspection arrangements include Pre-dispatch by BHEL/BHEL TPIA and Post Receipt Inspection at the consignee site by the site engineer. The absence of explicit delivery timelines in the excerpt suggests bidders must prepare for flexible scheduling aligned to delivery orders. This tender seeks responsive suppliers capable of meeting internal integration standards for PLC spares and adapting to variable order quantities during contract execution.

Technical Specifications & Requirements

  • Product category: PLC Spare for BHEL procurement
  • Inspection regimes: Pre-dispatch inspection at seller premises (if ATC selects); Post-receipt inspection at site by site engineer
  • Option clause: Quantity may be increased/decreased up to 25% of bid/contract quantity; extended delivery period calculated as (Increased quantity Ă· Original quantity) Ă— Original delivery period, with a minimum of 30 days
  • Delivery trigger: Delivery period commences from the last date of the original delivery order; extension scenarios apply during currency of contract
  • BOQ status: No items listed in BOQ for this tender
  • Inspection agencies: BHEL/BHEL TPIA for pre-dispatch; Site engineer for post-receipt
  • ATC terms: Bidder must comply with buyer ATC specifications as issued

Terms, Conditions & Eligibility

  • Delivery period: Commences from the last date of the original delivery order; extension rules apply per option clause
  • EMD/ security: Not disclosed in the excerpt; bidders should verify ATC for exact amounts
  • Payment terms: Not specified in the provided data; refer to ATC for term details
  • Documentation: Submit as per standard tender requirements and ATC; OEM authorizations may be required
  • Inspection: Pre-dispatch by nominated agency and post-receipt at site by site engineer
  • Quantity flexibility: Purchaser may adjust quantity by ±25% during and after contract with proportional delivery adjustments
  • Compliance: Full adherence to buyer ATC clauses and any organization-specific requirements

Key Specifications

    • Product/service: PLC Spare supply for BHEL procurement
    • BOQ status: No items listed in the BOQ in the provided data
    • Inspection: Pre-dispatch by BHEL/TPIA; post-receipt by site engineer
    • Quantity flexibility: ± 25% variation allowed under option clause
    • Delivery trigger: From last date of original delivery order; extended period applies with calculation
    • ATC compliance: Bidder must follow buyer ATC terms

Terms & Conditions

  • Delivery period starts after the original delivery order; option clause allows 25% quantity change

  • Pre-dispatch and post-receipt inspections by designated agencies (BHEL/TPIA and site engineer)

  • EMD, payment terms, and delivery specifics to be confirmed in ATC

Important Clauses

Delivery Terms

Delivery period commences from the last date of the original delivery order; extended delivery time computed as (Increased quantity Ă· Original quantity) Ă— Original delivery period, minimum 30 days

Quantity Variation

Purchaser reserves right to increase/decrease quantity up to 25% at contract formation and during currency at contracted rates

Inspection

Pre-dispatch inspection by BHEL/TPIA if ATC selects; post-receipt inspection at consignee site by site engineer

Bidder Eligibility

  • Experience in supplying PLC spare parts or similar control system components

  • Demonstrated capability to handle variable order quantities (±25%)

  • Compliance with ATC terms and standard procurement practices

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar PLC spare supply work

4

Financial statements (last 2-3 years)

5

EMD document or related security details

6

Technical bid documents demonstrating compliance with PLC spare requirements

7

OEM authorization letters (if applicable)

8

Any additional documents specified in Buyer Added ATC

Frequently Asked Questions

How to bid for PLC spare tender in Visakhapatnam 2025 with BHEL?

Bidders should prepare standard submission documents (GST, PAN, experience certificates, financials) and confirm ATC terms. Ensure compliance with the 25% quantity option clause and prepare for pre-dispatch inspection by BHEL/TPIA and post-receipt site engineer checks. Verify delivery schedule from last order date and submit OEM authorizations if required.

What documents are required for BHEL PLC spare tender submission in Visakhapatnam?

Submit GST certificate, PAN card, 2–3 years of financial statements, experience certificates for PLC spares, EMD proof, technical bid, and OEM authorizations. Include any additional ATC-specified documents and proof of prior similar supply experience to meet eligibility criteria.

What are the key delivery and inspection requirements for this BHEL tender?

Delivery begins after the original delivery order date; quantity may adjust by ±25%. Pre-dispatch inspections by BHEL/TPIA are possible, with post-receipt inspection by the site engineer at the consignee site. Ensure readiness for on-site checks and documentation alignment with ATC.

What does the 25% option clause mean for PLC spare procurement?

The purchaser may increase or decrease the bid quantity by up to 25% at contract placement and during the contract currency at the contracted rates. Delivery time extensions apply using a defined formula, with a minimum of 30 days, potentially extending to original delivery timelines.

Which organization’s ATC terms govern this PLC spare tender in 2025?

Bid submissions must comply with the Buyer Added ATC terms specified by BHEL for Visakhapatnam, including inspection arrangements and any quantity adjustment provisions. Ensure alignment with all ATC clauses before bid submission.

Where will the Pre-dispatch and Post-receipt inspections occur for this tender?

Pre-dispatch inspections are conducted at the seller premises by BHEL or BHEL TPIA, if ATC selects. Post-receipt inspections occur at the consignee site and are conducted by the site engineer, ensuring conformity to specifications before acceptance.

What are the major eligibility criteria for BHEL PLC spare bidders?

Candidates should have relevant PLC spare supply experience, demonstrate the ability to handle ±25% quantity variations, provide OEM authorizations if required, and submit standard procurement documents (GST, PAN, financials, experience proofs) to establish financial and technical credibility.

When is the delivery timeline for contracts under this tender?

Delivery timing is tied to the last date of the original delivery order; any extension due to the option clause follows the formula (Increased quantity Ă· Original quantity) Ă— Original delivery period, with a minimum of 30 days and possible extension up to the original period.